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UNITED  STATES: COAST  AND 
GEODETIC  SURVEY 


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DEPARTMENT    OF   COMMERCE    AND    LABOR 

UNITED  STATES  COAST  AND  GEODETIC  SURVEY 
O.  H.  TITTMANN,  SUPERINTENDENT 


REGULATIONS  AND  INSTRUCTIONS 
FOR  THE  GOVERNMENT 


OF  THE 


UNITED   STATES  COAST 
AND  GEODETIC  SURVEY 


WASHINGTON 

GOVERNMENT  PRINTING  OFFICE 
1913 


CAT, 


REGULATIONS  AND  INSTRUCTIONS. 


DEPARTMENT  OF  COMMERCE  AND  LABOR, 
UNITED  STATES  COAST  AND  GEODETIC  SURVEY, 

Washington,  D.  C.y  January  1,  1913. 

These  Regulations  and  Instructions  supersede  all  previous  regu- 
lations and  instructions  for  the  government  of  the  United  States 
Coast  and  Geodetic  Survey  and  they  are  published  for  the  guidance 
of  all  officers  and  employees. 

The  extracts  from  laws  are  printed  in  italics,  the  regulations  in 
large  type  (with  Roman  numerals),  and  the  instructions  in  small  type. 

The  regulations  were  prescribed  by  the  Secretary  of  Commerce  and 
Labor  under  date  of  October  14, 1912,  and  become  effective  January  1, 
1913. 

For  convenience  the  instructions  issued  by  the  Superintendent 
are  printed  under  the  paragraphs  of  the  regulations  to  which  they 
relate.  In  order  to  distinguish  them  from  the  regulations,  they  are 
printed  in  small  type. 

O.    H.    TlTTMANN, 

Superintendent. 


260502 


REGULATIONS  AND  INSTRUCTIONS  FOR  THE  GOVERNMENT  OF 
THE  UNITED  STATES  COAST  AND  GEODETIC  SURVEY. 


1.  The  head  of  each  Department  is  authorized  to  prescribe  regulations, 
not  inconsistent  with  law,  for  the  government  of  his  Department,  the 
conduct  of  its  officers  and  clerics,  the  distribution  and  performance  of  its 
business,  and  the  custody,  use,  and  preservation  of  the  records,  papers 
and  property  appertaining  to  it.     (Rev.  Stat.,  sec.  161.) 

I.  THE  SUPERINTENDENT. 

2.  The  Superintendent  shall  direct  and  superintend  the  work,  be 
responsible  for  its  correctness  and  fidelity,  for  the  proper  and  eco- 
nomical expenditure  of  the  appropriations  made  therefor,  and  for  the 
efficient  carrying  out  of  the  work  in  every  part.     To  this  end  he  is 
hereby  authorized  to  issue  such  instructions,  not  in  contravention  of 
law  or  of  these  regulations,  as  he  may  deem  necessary,  and  to  enter 
into,  execute,  and  approve  all  contracts  and  agreements,  not  other- 
wiss  provided  for  by  law  or  regulation,  which  are  necessary  for  the 
proper  carrying  on  of  the  work. 

II.  ASSISTANT  SUPERINTENDENT. 

3.  An  assistant  of  the  Survey,  who  shall  have  been  recommended 
by  the  Superintendent  and  designated  by  the  Secretary  as  Assistant 
Superintendent,  shall  perform  such  duties  as  may  be  prescribed  by 
the  Superintendent,  and  in  the  absence  of  the  latter  shall  perform 
the  duties  of  Superintendent  and  sign  as  Acting  Superintendent. 

CORRESPONDENCE . 

4.  All  official  communications  sent  to  the  office  of  the  Coast  and  Geodetic  Survey 
in  Washington  will  be  forwarded  under  cover  to  the  Superintendent.     They  will  also 
be  addressed  to  the  Superintendent,  except  letters  addressed  to  the  disbursing  agent 
and  such  as  relate  to  minor  explanations  of  work  in  progress  by  field  parties  or  others, 
which  may  be  addressed  to  the  division  of  the  office  having  immediate  supervision  of 
such  work. 

5.  All  official  mail  of  any  character  sent  from  the  office  to  any  officer  or  employee  in 
the  field  or  office,  or  any  suboffice,  shall  be  transmitted  to  him  through  the  chief  of 
party,  chief  of  division,  or  officer  in  charge  of  the  office  or  suboffice  as  the  case  may  be, 
except  communications  from  the  disbursing  agent  relating  to  accounts. 

6.  All  official  mail  from  any  officer  or  employee  in  the  field  or  office  or  any  suboffice, 
addressed  to  the  Superintendent,  shall  be  forwarded  through  the  chief  of  party,  chief 

5 


6  UNITED   STAGES  COAST  AND   GEODETIC   SURVEY. 

of  diviordiror  officer  Sn  charge  of  office  or  suboffice,  as  the  case  may  be,  and  all  com- 
munications thus  forwarded  shall  be  so  noted  upon  their  face,  with  signature  and  date. 

7.  Each  communication  shall  refer  to  but  one  subject. 

8.  Transmitting  letters. — Every  transmitting  "letter  must  specify  in  detail  every 
article  sent.     Of  each  book  or  cahier  of  records  the  general  contents  must  be  stated; 
the  character  and  limits  of  each  topographic  or  hydrographic  or  other  sheet,  with 
accompanying  descriptive  report;    of  each  instrument,  its  character,  and  number; 
and  so  on  for  every  item  sent.     No  other  matter  must  be  mentioned  in  the  transmitting 
letter. 

9.  Form  No.  9a  will  be  used  for  transmitting  all  accounts  to  the  disbursing  agent, 
under  cover  addressed  to  the  Superintendent. 

10.  Form  No.  17  will  be  used  for  transmitting  inventories  of  general  property, 
instruments,  and  books. 

11.  Form  No:  13£  will  be  used  in  making  request  for  funds  for  public  expenditures. 

12.  When  officers  whose  salaries  are  paid  by  chiefs  of  parties  are  transferred  from 
one  party  to  another  in  the  field,  or  to  the  office,  Form  327  shall  be  used  in  the 
correspondence  relating  to  the  state  of  said  officer's  account,  and  in  reporting  said 
officer's  arrival  at  his  new  assignment  to  duty. 

13.  Telegrams  should  not  be  sent  where  communication  by  mail  will  answer  the 
purpose.     Telegrams  must  be  worded  briefly,  omitting  all  words  not  essential  to  a 
clear  understanding.     As  addresses  and  signatures  are  paid  for,  they  must  be  brief, 
omitting  initials  unless  necessary.     "Superintendent,  Coast  Survey,  Washington," 
is  a  sufficient  address.     Telegrams  sent  to  or  from  the  office  by  officers  and  em- 
ployees, on  official  business,  do  not  require  prepayment.     Such  service  is  paid  for  at 
the  office.    Night  telegrams  should  be  used  whenever  no  delay  in  delivery  will 
result  from  their  use. 

14.  Cable  messages. — For  cable  messages  the  War  Department  or  Western  Union 
code  should  be  used.     The  cable  code  address  of  the  office  is  "Coast,  Washington." 

15.  Official  indorsement. — The   words   "Official   business,    Coast    and   Geodetic 
Survey"  should  be  written  on  all  official  telegrams  before  presenting  them  to  the 
agent  for  transmission,  but  these  words  should  be  so  written  as  to  indicate  clearly  that 
they  are  not  a  part  of  the  message. 

16.  Application  for  leave  by  telegraph. — Telegrams  relating  to  applications  for  leave 
of  absence,  or  granting  same,  are  not  considered  as  "official"  business. 

17.  Copies  of   telegrams   as    subreceipts. — Charges   for  telegraphic  services  (not 
provided  for  in  par.  13)  must  be  at  Government  rates  and  must  be  accompanied  by 
copies  of  the  telegrams;  or  the  names  of  places  from  and  to  which  sent,  and  the  number 
of  words,  must  be  stated  in  the  voucher.     In  the  latter  case  it  must  be  clearly  shown, 
by  brief  descriptive  reference,  that  the  telegraphic  service  was  on  official  business. 

18.  Rates. — When  it  is  necessary  to  prepay  a  telegram  and  in  doubt  as  to  the 
correct  rate  charged  for  an  official  message  the  person  sending  the  message  should 
request  permission  to  consult  the  printed  schedule  on  file  with  the  telegraph  agent. 

19.  Addresses. — The  residence  address  of  all  officers  and  employees  of  the  service 
while  in  the  office,  and  the  mail,  telegraph,  and  express  address  of  all  officers  when 
absent  from  the  office,  on  official  business  or  otherwise,  must  be  reported  to  the  office 
either  by  letter  or  on  the  card  (Form  No.  342,  "Notice  of  change  of  address' ')  provided 
for  that  purpose.     This  is  necessary  to  insure  safe  and  prompt  transmittal  of  mail. 

REPORTS. 

20.  Report  of  season's  work. — Chiefs  of  parties  and  others  intrusted  with  the  charge 
of  a  party  or  the  direction  and  execution  of  any  work  of  the  Survey  must  make  a  de- 
tailed report  to  the  Superintendent,  covering  each  specific  work  executed,  as  soon  as 
practicable  after  said  work  is  completed,  and  in  no  case  later  than  one  month.    This 
report  should,  where  necessary,  in  such  cases  as  hydrography,  topography,  and  trian- 


REGULATIONS   AND   INSTRUCTIONS.  7 

gulation,  be  accompanied  by  a  progress  sketch,  drawn  to  a  suitable  and  convenient 
scale,  showing  the  character,  location  and  extent  of  the  work  accomplished.  For 
rules  governing  the  preparation  of  progress  sketches  see  "General  Instructions  for 
Field  Work."  The  date  of  beginning  and  ending  field  work  should  be  stated.  The 
general  organization  of  the  party  should  be  stated,  including  a  list  of  all  official  mem- 
bers thereof,  with  a  statement  of  the  general  capacity  in  which  each  was  employed. 
A  table  of  statistics  showing  a  summary  of  the  results  obtained  should  also  be  given 
(Form  21).  It  is  also  desirable  to  include  in  these  reports  brief  remarks  relative  to 
the  methods  employed  in  executing  the  work  reported  upon.  When  the  work  of 
a  field  party  is  continuous  from  July  1  to  December  31  a  report  of  progress  shall  be 
made  on  the  latter  date  if  there  is  no  immediate  prospect  of  completing  the  work 
assigned.  Recommendations  upon  methods  of  field  work  should  be  made  the  subject 
of  a  separate  communication.  All  reports  and  official  correspondence  should  be  on 
standard  size  paper. 

21.  If  the  field  season  covers  parts  of  two  fiscal  years,  the  statistics  for  each  year 
should  appear  separately,  as  near  as  practicable. 

22.  Annual  reports. — Chiefs  of  parties,  commanding  officers,  and  others  intrusted 
with  the  charge  of  a  party  or  the  direction  and  execution  of  any  work  of  the  Survey, 
will  mail  to  the  Superintendent,  as  soon  after  July  1  as  possible,  and  not  later  than 
July  31,  a  report  upon  the  work  executed  by  them  or  under  their  direction  during  the 
fiscal  year  ending  June  30  previous,  and  no  other  work  shall  be  allowed  to  interfere 
with  this  requirem.ent.     This  report  should  contain  a  statement  of  all  work  accom- 
plished during  the  year. 

23.  Repetition  unneccessary. — In  making  up  the  annual  report  much  time  and 
needless  repetition  can  be  saved  by  reference  to  previous  special  or  season's  reports 
during  the  year;  these  must  not  be  repeated.     The  annual  report  should  be  supple- 
mented by:  (a)   A  table  of  statistics,  giving  a  summary  of  the  results  obtained 
(on  Form  21).     (This  can  be  omitted,  except  by  reference,  if  previously  reported.) 
(6)  An  abstract  of  occupation  of  the  chief  of  party  for  the  entire  year,  giving  dates 
only  when  general  character  of  occupation  changed,  and  stating  explicitly  dates  of 
beginning  and  ending  field  work. 

24.  Personal  reports. — All  members  of  the  field  force  who  hold  appointments  by 
the  Secretary  will  submit  monthly  to  the  Superintendent  a  report  of  personal  occu- 
pation for  the  month  on  Form  19a.     On  the  reverse  side  of  this  form  a  detailed  state- 
ment of  occupation  should  be  made.     Personal  reports,  after  approval  by  the  chief  of 
party,  will  be  transmitted  with  the  pay  accounts  and  the  latter  will  not  be  paid  until 
the  personal  reports  are  received. 

25.  Descriptive  reports. — Chiefs  of  parties  will  submit  descriptive  reports  with  all 
sheets  of  hydrographic  or  topographic  work  executed  by  them  or  under  their  charge, 
in  accordance  with  the  rules  prescribed  for  such  reports  under  this  title  in  "General 
Instructions  for  the  Field  Work."     Such  reports  shall  accompany  each  sheet  when 
transmitted  to  the  office,  or  the  reasons  be  clearly  stated  in  the  transmitting  letter  for 
the  delay  or  omission. 

26.  Report  of  records. — All  persons  having  charge  of  field  work  will,  at  the  close  of 
each  season's  work,  report  to  the  Superintendent  if  they  have  on  hand  from  past 
seasons  any  records  of  field  work,  computations  or  original  hydrographic,  topographic, 
or  other  sheets,  either  complete  or  incomplete,  or  if  they  have  deposited  in  the  ar- 
chives any  incomplete  records  or  sheets,  giving  a  list  of  the  same  and  an  estimate  of 
the  time  required  for  the  completion  of  each. 

27.  Report  of  fitness  of  officers.— Chiefs  of  parties  and  commanding  officers  will  for- 
ward to  the  Superintendent,  promptly  at  the  close  of  each  season's  field  or  office  work, 
or  when  an  officer  is  detached  or  transferred,  or  when  the  chief  of  party  is  relieved  by 
another  officer,  and  at  such  other  tunes  as  the  Superintendent  may  direct,  a  report 


8  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

upon  the  fitness  of  all  officers  under  their  charge  and  direction,  as  prescribed  by  Form 
No.  218.  This  report  will  also  apply  to  those  temporary  employees  whose  qualifica- 
tions it  is  desirable  to  call  to  the  attention  of  the  Superintendent.  These  reports  form 
a  part  of  the  official  records  of  the  Superintendent's  office,  and  they  should  be  made  to 
give  the  required  information  in  a  true  and  impartial  manner. 

28.  Unfavorable  reports. — When  reports  are  unfavorable  to  any  officer,  a  copy  of  the 
report  will  be  forwarded  to  him  in  order  to  give  him  an  opportunity  to  explain  if  he 
so  desires;  such  explanation  must  be  couched  in  temperate  language  and  must  relate 
only  to  the  matters  referred  to  in  the  report. 

29.  Monthly  report  and  journal  of  field  party. — All  chiefs  of  parties  or  others  charged 
with  the  execution  of  field  work  of  the  Survey  must  mail  to  the  Superintendent,  not 
later  than  the  10th  of  each  month,  a  report  and  daily  journal  of  occupation  of  the 
party  under  their  charge  during  the  preceding  month.     For  this  purpose  Forms  Nos. 
20  and  20a,  ''Monthly  report  and  journal  of  field  work,  etc.,"  will  be  used,  and  persons 
making  out  reports  should  fill  in  the  various  details  noted  thereon,  so  far  as  circum- 
stances will  permit. 

30.  Monthly  schedule  of  work. — For  all  parties  engaged  in  general  surveys  or 
carrying  on  more  than  one  class  of  survey  work,  there  will  be  shown  in  connection 
with  the  monthly  journal  (Form  20)  a  schedule  (Form  20a)  giving  the  subparties  and 
class  of  work  done  by  each. 

31.  Monthly  statement  of  balances. — This  report,  on  Form  474,  shall  be  forwarded 
monthly  and  within  five  days  after  the  end  of  the  month. 

32.  Storage  reports. — In  order  to  facilitate  accounting  for  property  stored  in  the  field, 
chiefs  of  parties,  commanding  officers,  and  others  in  charge  of  any  property  of  the 
Survey,  will  observe  the  following  rules  in  storing  such  property  and  reporting  the 
same: 

33.  Forms. — Forms  Nos.  46  and  46a  will  be  used  in  reporting  storage  of  all  classes 
of  public  property.     Each  package,  box,  or  bundle  must  be  numbered  and  a  list  given 
of  its  contents. 

34.  When  required. — This  report  is  to  be  made  at  the  time  said  articles  are  stored, 
or  when  articles  are  withdrawn  from  storage,  or  when  the  place  of  storage  is  changed. 
When  no  storage  or  change  of  storage  occurs  during  any  month  that  fact  must  be 
reported  on  Form  No.  46,  at  the  close  of  each  month,  and  with  the  additional  statement 

that  "Property  as  per  itemized  report  of ,  19 — ,  remains  on  storage  unchanged  " ; 

and  such  report  must  continue  to  be  made  monthly  as  long  as  said  person  remains 
responsible  for  the  articles  in  storage. 

35.  Packing. — In  storing  property  special  care  should  be  given  to  packing  and  listing 
important  articles,  instruments  especially,  in  numbered  packages,  in  such  a  way  that 
when  required  they  may  be  readily  withdrawn  from  storage  and  shipped  to  the  office 
or  elsewhere  by  sending  the  necessary  direction  and  package  number  to  the  custodian. 

36.  Data  required. — Reports  must  show  date  and  place  of  storage,  with  whom  stored, 
rate  of  storage,  and  whether  to  be  paid  monthly  or  quarterly.     Form  No.  15  (storage 
receipt)  properly  filled  out  and  duly  signed  by  the  chief  of  party  and  custodian  of  the 
property,  must  also  accompany  the  storage  report.     Form  No.  15,  storage  receipt,  will 
not  be  required  when  property  is  stored  in  a  suboffice  or  other  storehouse  of  the  Survey, 
or  in  storerooms  of  another  department  or  bureau  of  the  Federal  Government. 

37.  Horses  and  mules. — The  chief  of  every  party  for  the  work  of  which  horses  or 
mules  are  purchased  must,  at  the  end  of  each  field  season,  promptly  report  to  the 
Superintendent  the  number  and  class  of  all  animals  on  hand,  with  the  value  in  the 
open  market  of  each  animal,  the  cost  of  keeping  each  per  month,  on  pasturage  or 
otherwise,  during  the  nonfield  season;  and  shall  also  submit  such  recommendation  in 
reference  thereto  as  may  be  deemed  advisable.     It  shall  also  be  the  duty  of  the  chief 
of  party  at  the  close  of  each  season,  and  upon  the  approval  of  the  Superintendent,  to 
sell  to  the  best  advantage  every  animal  not  necessary  or  fit  for  future  use. 


REGULATIONS  AND   INSTRUCTIONS.  9 

38.  Unserviceable  property. — Chiefs  of  parties  and  others  concerned  must  bear  in 
mind  that  no  Survey  property  of  any  kind  should  be  put  in  storage  simply  for  the  pur- 
pose of  getting  it  off  their  hands,  and  where  there  is  a  probability  that  it  would  remain 
in  storage  indefinitely  or  for  a  long  period  of  time.     Whenever  an  officer  in  the  field 
has  charge  of  property  that  he  no  longer  needs  in  the  prosecution  of  his  work,  or  that 
he  considers  valueless  to  the  service,  he  should,  sufficiently  in  advance,  advise  the 
office  concerning  said  property  and  request  instructions  for  its  disposition. 

39.  Authority  to  store. — No  person  shall  store  property  of  any  kind  at  Government 
expense  until  he  has  received  authority  from  the  Superintendent  to  do  so. 

40.  Report  of  receipt  of  orders  or  instructions. — When  any  officer  of  the  Survey 
receives  orders  changing  his  duties  he  shall  inform  the  Superintendent  promptly  in 
writing,  as  follows: 

(a)  Of  the  receipt  of  his  orders  and  probable  date  of  departure  in  obedience  there- 
with. 

(6)  Of  the  date  of  his  arrival  at  destination  and  assuming  his  new  duties,  with  the 
actual  date  he  relinquished  his  former  duty.  (Form  423).  Chiefs  of  parties  will  see 
that  this  requirement  is  complied  with. 

41.  Report  of  injuries. — Immediate  report  of  all  injuries  resulting  in  disability  or 
death  must  be  made  to  the  Secretary  through  official  channels.     (See  forms  Ib,  2a, 
2b,  3a,  and  19a.) 

42.  Reports  relating  to  ships. — The  reports  mentioned  under  this  head  are  required 
of  officers  in  command  of  the  ships  of  the  service,  in  addition  to  the  reports  required 
of  them  as  chiefs  of  parties. 

43.  Clothing  and  small  stores. — All  purchases  of  clothing  and  small  stores  must  be 
reported  immediately  upon  receipt  of  same  (Form  No.  233),  with  the  cost  price  of 
each  article  purchased.     This  applies  to  purchases  made  in  the  open  market  as  well 
as  from  the  Navy  Department.     (See  par.  450.) 

Purchases  shall  not  be  in  excess  of  the  quantity  required  to  last  until  there  is  another 
opportunity  to  purchase.  Overstocking  is  to  be  carefully  avoided.  Rubber  goods 
and  oiled  clothing  being  perishable  shall  not  be  carried  in  stock. 

44.  Report  of  issues. — Report  of  clothing  and  small  stores  issued  during  the  month 
must  be  made  at  the  close  of  each  month  on  Form  No.  233,  and  mailed  with  the 
monthly  pay  rolls.     If  no  issue  occurs  during  the  month,  that  fact  will  be  noted  on 
the  face  of  Form  No.  233  and  the  proper  statement  of  account  will  be  made  on  the 
back  of  the  form;  the  report  will  then  be  signed  and  forwarded  in  the  usual  way. 

45.  Report  of  inventory  board. — At  the  end  of  each  quarter  the  commanding  officer 
shall  forward  to  the  office,  on  Form  233a,  the  report  of  a  board  of  officers,  appointed 
by  himself,  to  inventory  the  clothing  and  small  stores  on  hand,  which  report  shall 
state  whether  the  articles  on  hand  agree  with  the  issuing  officer's  book  account,  and 
if  not,  shall  specify  the  discrepancies  found.     See  also  title  "Clothing  and  small 
stores,  "  under  "Accounts. "    (See  par.  455.) 

46.  Audit  of  mess  accounts. — At  the  end  of  each  month  it  shall  be  the  duty  of  the 
commanding  officer  to  appoint  a  board  of  three  officers  to  examine  and  audit  the 
accounts  of  the  various  messes,  and  he  shall  forward  their  report  to  the  office  promptly. 
If  any  irregularities  or  unusual  charges  are  found  in  the  accounts,  a  full  statement  in 
regard  to  them  must  accompany  the  report,  together  with  a  statement  of  the  command- 
ing officer's  action  in  reference  to  their  adjustment.     Form  No.  345,  "  Statement  of 
mess  accounts, "  will  be  used  for  this  report. 

47.  Inspection. — Commanding  officers  will  transmit  to  the  office,  at  the  close  of 
the  season,  when  the  vessel  is  put  in  commission,  when  the  vessel  is  put  out  of  com- 
mission, upon  the  completion  of  extensive  repairs,  and  as  soon  after  the  close  of  each 
quarter  as  practicable,  a  report  of  inspection  of  the  vessel  under  his  command,  in 
accordance  with  the  requirements  of  Form  No.  217,  "  Report  of  inspection. "    This 
report  will  include  that  of  the  engineer  in  charge  of  the  vessel's  machinery,  which 


10  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

must  be  approved  by  the  commanding  officer.  This  report  should  also  state  any 
other  facts  (not  embraced  in  the  printed  questions)  in  reference  to  the  vessel's 
condition  which  the  commanding  officer  considers  necessary  to  call  to  the  attention 
of  the  office.  A  copy  of  each  report  must  be  retained  aboard  ship  for  convenient 
reference. 

48.  Conduct  report  of  seamen  sent  to  hospitals. — Form  No.  214,  properly  filled  out 
and  signed  by  the  commanding  officer,  will  be  sent  to  the  medical  officer  in  charge 
of  the  United  States  marine  hospital  to  which  a  seaman  is  transferred  for  treat- 
ment.    When  a  patient  is  discharged  from  the  hospital,  or  dies,  or  deserts,  the  medical 
officer  in  charge  of  the  hospital  will  return  this  form  (No.  214)  to  the  commanding 
officer  of  the  vessel  where  the  man's  pay  account,  etc.,  are  kept,  and  said  commanding 
officer  will  enter  this  conduct  report  on  the  man's  shipment  record  (ship's  file  copy)  in 
the  same  manner  that  entries  are  made  in  the  transfer  of  men  from  one  ship  to  another. 

49.  Report  of  men  sent  to  hospitals. — Whenever  a  patient  is  sent  to  a  hospital,  the 
commanding  officer  will  immediately  forward  a  report  to  the  Superintendent,  giving 
the  name,  rating,  pay  of  patient,  date  of  removal  to  hospital,  name  of  hospital,  and 
the  disease  or  injury  from  which  the  patient  is  suffering.     This  information  will  also 
be  noted  in  the  ship's  log  and  in  the  medical  journal,  and  will  be  reported  by  the 
medical  officer  in  his  quarterly  abstract  of  patients  (Form  No.  235). 

50.  On  discharge  from  hospital. — When  the  patient  has  returned  from  the  hospital 
to  the  vessel,  the  commanding  officer  shall  immediately  forward  a  report  to  the  Super- 
intendent, giving  the  name  of  the  hospital,  the  date  the  patient  was  admitted,  the 
date  discharged,  and  the  number  of  days  his  ration  ceases  on  the  ship.     This  informa- 
tion will  also  be  entered  on  the  quarterly  abstract  of  patients,  in  remarks  column 
(Form  No.  235). 

51.  Report  of  shipment  of  men. — At  the  end  of  each  month  the  shipping  articles, 
Form  366,  containing  the  names  and  description  of  all  men  shipped  during  the  month, 
shall  be  forwarded  to  the  office  by  the  commanding  officer.     This  report  should  also 
be  forwarded  before  leaving  port  on  a  voyage. 

52.  Report  of  transfers. — The  transfer  of  a  member  of  the  crew  can  be  made  only 
upon  authority  of  the  Superintendent,  except  in  Alaska  and  the  insular  possessions, 
where  the  interests  of  the  work  may  require  immediate  action.     In  all  cases  of 
transfer  a  "  Notice  of  transfer  "  (Form  No.  211)  shall  be  forwarded  by  the  commanding 
officer  making  the  transfer,  to  the  commanding  officer  receiving  the  person,  and  the 
latter  officer  must  sign  and  forward  it  to  the  Superintendent  when  the  person  has 
been  received  on  board.     (See  p.  111.) 

53.  Report  of  changes  in  officers  and  crew,  and  of  passengers  carried. — Commanding 
officers  must  mail  to  the  Superintendent,  on  Form  365,  at  the  end  of  each  month  and 
also  before  the  vessel  leaves  port  on  a  voyage,  a  report  of  changes  that  have  occurred 
among  the  officers  and  crew  since  the  last  report,  such  as  changes  in  ratings,  deser- 
tions, shipments,  discharges,  etc.    The  report  is  to  be  forwarded  whether  changes 
have  occurred  or  not.     Read  carefully  the  instructions  on  the  back  of  the  form. 

54.  Discharges. — Discharges  must  be  noted  on  the  shipping  articles  (ship's  file  copy) 
and  a  duplicate  of  each  "Discharge"  must  be  sent  to  the  office. 

55.  Report  of  rejection  and  waiver  of  disability,  Form  No.  220,  properly  filled  out, 
signed  by  the  examining  surgeon,  and  indorsed  by  the  commanding  officer,  is  to  be 
forwarded  to  the  Superintendent  for  his  action,  in  cases  of  desirable  men  whose  physical 
defects  debar  them  under  the  rules  governing  medical  examinations,  but  who  are 
entitled  to  consideration  on  account  of  previous  service,  and  whose  physical  defects 
will  not  prevent  them  from  performing  the  duties  of  their  intended  ratings. 

56.  Report  to  prevent  resMpping  a  man. — In  all  cases  where  a  man  is  undesirable, 
by  reason  of  desertion,  incompetency,  inaptitude  for  the  service,  dishonorable  or 
bad-conduct  discharge,  Form  226,  must  be  filled  out  and  sent  to  the  Superintendent, 
the  district  inspectors,  and  to  the   commanding  officers  of  each  of  the  vessels  of 
the  Survey. 


REGULATIONS   AND   INSTRUCTIONS.  11 

57.  Report  of  vessel  laid  up. — When  a  vessel  is  laid  up  the  commanding  officer  will 
report  to  the  office  the  general  condition  of  the  vessel;  amount  required  for  repairs; 
the  exact  locality  of  her  moorings;  the  condition  and  disposition  of  her  boats  and 
equipment;  the  name  of  the  shipkeeper,  etc.     He  will  instruct  the  shipkeeper  that 
he  is  responsible  for  all  stores  and  property  under  his  charge,  as  well  as  for  the  safety 
of  the  vessel.     The  dates  when  vessels  are  placed  in  commission  and  when  laid  up 
should  be  promptly  reported  to  the  office. 

58.  Medical  officer's  reports,  abstract  of  patients. — At  the  end  of  each  quarter 
each  medical  officer  shall  prepare,  and  forward  promptly  through  his  commanding 
officer  to  the  Superintendent,  a  quarterly  report  of  patients,  as  indicated  on  Form 
No.  235. 

59.  Season's  report. — At  the  close  of  each  cruise,  each  medical  officer  shall  trans- 
mit to  the  Superintendent,  through  the  commanding  officer,  a  report  which  shall 
contain  an  abstract  of  his  medical  journal  during  the  cruise,  and  also  any  items  of 
professional  interest  observed  during  the  voyage.    This  report  should  also  include 
any  notes  which  he  may  have  made  on  the  sanitary  conditions  and  natural  history  of 
the  regions  visited. 

60.  Morning  report  of  sick. — The  medical  officer  of  each  vessel  shall  report  daily 
before  10  a.  m.  to  the  commanding  officer,  and  through  the  executive  officer,  the 
names,  rating,  and  condition  of  all  persons  who  are  sick  and  unfit  for  regular  duty. 
Form  No.  242  will  be  used  for  this  report. 

61.  Coal  reports. — The  chief  engineer  shall  report  to  the  commanding  officer  daily 
on  Form  61,  the  amount  of  coal  received  or  consumed  during  the  last  twenty-four 
(24)  hours  and  the  amount  of  coal  remaining  in  the  bunkers. . 

62.  Navy  coal  report. — Commanding  officers  of  vessels  receiving  coal  from  United 
States  naval  stations  are  no  longer  required  to  report  upon  the  quality  of  the  coal 

supplied. 

RECORDS. 

63.  To  be  forwarded  promptly. — All  records  should  be  sent  to  the  office  as  soon  as 
possible  after  completion.     All  records  of  a  preceding  season's  work  must  be  trans- 
mitted to  the  office,  whether  complete  or  not,  before  taking  up  another  season's  work, 
unless  their  retention  is  specially  authorized  by  the  Superintendent. 

64.  To  be  placed  in  archives. — All  original  journals  of  observations,  record  books, 
all  books  containing  official  data,  original  topographic,  hydrographic,  or  other  record 
sheets  and  descriptive  reports,  must  in  every  case  be  deposited  in  the  archives  of  the 
Survey  in  Washington. 

65.  Records  must  be  registered. — No  records,  computations,  hydrographic,  topo- 
graphic, or  other  sheets  shall  be  placed  unregistered  for  safe-keeping  in  the  archives. 
Incomplete  records,   computations  or  sheets  may,  however,  be  deposited  in  the 
archives  and  will  be  registered  and  kept  in  the  same  manner  as  if  they  were  complete. 
When  desired  they  may  be  drawn  out  in  the  usual  way  for  completion. 

66.  Uninked  sheets. — In  cases  where,  on  account  of  assignment  to  other  duties  the 
inking  of  original  sheets  has  to  be  postponed,  the  sheets  will  be  transmitted  to  the 
office  for  registry,  uninked,  but  with  titles  indicated  with  pencil  on  the  sheet,  or  on 
separate  sheets  of  paper  pinned  to  the  sheets. 

67.  Mode  of  forwarding. — All  log  books,  record  books,  and  cahiers  of  computations 
will  be  forwarded  by  registered  mail;  all  original  sheets  will  be  sent  by  registered 
mail  or  express,  securely  packed  so  as  to  prevent  crushing  or  damage  in  transporta- 
tion.   All  such  original  sheets,  records,  notes,  etc.  (and  duplicates  or  abstracts  when 
required)  must  be  forwarded  to  the  Superintendent,  indorsed  with  contents  of  pack- 
age and  accompanied  with  a  transmitting  letter  to  the  same  address.     (See  "Corre- 
spondence.") 

68.  Photographs  of  sheets  on  Pacific  coast. — To  facilitate  the  transmission  to  the 
office  of  results  from  the  Pacific  coast  field  parties,  tracings  of  original  sheets  will  not 


12  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

bo  made,  but  in  lieu  thereof,  as  a  precaution  against  loss,  the  sheets  will  be  photo- 
graphed on  a  reduced  scale.  The  original  sheets  will  be  forwarded  to  the  office  and 
when  notice  is  received  that  the  sheets  have  safely  arrived,  the  negatives  will  be 
forwarded  to  the  office  with  one  set  of  prints,  the  chief  of  party  also  retaining  one 
set  of  prints.  The  negatives  should  be  not  larger  than  10  by  12  inches.  Generally 
one  negative  for  a  sheet  will  suffice,  but  where  great  detail  is  shown,  two  may  be 
made,  each  showing  half  the  sheet  with  an  overlap  of  at  least  1  inch.  The  enlarge- 
ments will  be  made  only  at  the  Washington  office. 

III.  APPOINTMENTS. 

69.  (a)  Unless  otherwise  provided  by  law,  the  employees  of  the 
Coast  and  Geodetic  Survey  shall  be  appointed  by  the  Secretary  upon 
the  recommendation  of  the  Superintendent,  except  such  field  employ- 
ees as  are  provided  for  in  Regulations  XI  and  XV. 

(b)  Original  appointments  shall  be  made  to  the  lowest  class  in  the 
grade  in  which  they  are  made,  except  that  appointments  in  the 
grade  of  deck  officer  may  be  made  to  the  second  class,  as  provided  in 
section  7  of  the  civil-service  regulations  governing  the  persons 
employed  on  vessels  of  the  Coast  and  Geodetic  Survey,  approved 
January  30,  1902.  Appointees  to  the  following  positions  shall  be 
paid  at  the  rates  fixed  by  the  Secretary  of  Commerce  and  Labor: 

Mates ; 

Chief  engineer,  first  class; 

Chief  engineer,  second  class; 

Chief  engineer,  third  class; 

Surgeon ; 

Assistant  surgeon; 

Deck  officer,  first  class; 

Deck  officer,  second  class; 

Deck  officer,  third  class. 

RIGHT  OF  PETITION. 

70.  *     *     *     The  right  of  persons  employed  in  the  civil  service  of 
the  United  States,  either  individually  or  collectively,  to  petition   Con- 
gress, or  any  Member  thereof,  or  to  furnish  information  to  either  House 
of  Congress,  or  to  any  committee  or  member  thereof,  shall  not  be  denied 
or  interfered  with.     (Act  approved  Aug.  24,  1912.) 

71.  Civil  Service  Rule  XI  will  be  modified  to  conform  to  the  law  quoted  above. 

IV.  FIELD  FORCE. 

72.  The  normal  force  (composed  of  assistants  and  aids),  and  nau- 
tical experts  who  are  subject  to  assignment  to  either  field  or  office 
duty,  magnetic  observers,  officers  to  man  and  equip  vessels,  extra 
observers,  and  employees  provided  for  in  Regulations  XI  and  XV, 
shall  constitute  the  field  force  of  the  Survev. 


REGULATIONS   AND   INSTRUCTIONS.  13 

73.  Service  continuous. — Assistants  and  aids,  when  not  employed  in  the  field  work, 
will  be  employed  at  the  office  in  Washington  or  at  a  suboffice. 

74.  Seven  hours  work  required. — All  employees  in  tne  departments  are  required 
to  render  not  less  than  seven  hours  service  each  day,  and  all  persons  of  the  field  force, 
whether  at  the  Washington  office,  or  at  a  suboffice,  or  engaged  in  office  work  on  board 
ship,  are  required  conscientiously  to  render  to  the  Government  the  full  service  of  at 
least  seven  hours  daily. 

V.  SUSPENSION  FROM  DUTY. 

75.  No  officer  or  employee  holding  appointment  from  the  Secre- 
tary shall  be  suspended  from  duty  without  the  authority  of  the 
Secretary,  except  as  set  forth  in  the  following  paragraph. 

VI.  INSUBORDINATION. 

76.  In  cases  of  gross  insubordination  or  neglect  of  duty  at  isolated 
stations,  or  on  board  vessels  under  the  control  of  the  Department, 
which  require  immediate  action,  the  officer  in  charge  is  authorized 
to  initiate  the  removal  by  suspension,  which  in  no  case  shall  exceed 
a  period  of  90  days,  of  the  offending  officer  or  employee.     In  cases  of 
this  kind  a  statement  of  the  reasons,  a  copy  of  which  shall  be  furnished 
the  employee,  together  with  the  action  taken,  should  be  reported  at 
the  earliest  practicable  date,  in  order  that  effective  action  may  be 
taken  by  the  head  of  the  Department. 

VII.  ABSENCE  FROM  FIELD  OF  DUTY. 

77.  No  officer  or  employee  in  charge  of  a  party  on  shore  or  on 
board  a  vessel  shall  absent  himself  from  his  field  of  duty  without 
authority  from  the  Superintendent,  except  in  cases  of  extraordinary 
emergency,  when  he  shall  at  once  report  to  the  Superintendent  in 
writing  the  facts  and  circumstances  of  such  absence. 

VIII.  LEAVES  OF  ABSENCE. 

78.  The   following  provisions   shall   be   followed   in   the   case   of 
employees  on  duty  in  the  field : 

(a)  Thirty  days'  leave  with  pay  in  each  calendar  year,  exclusive  of 
legal  holidays  and  Sundays,  may,  with  the  approval  of  the  Super- 
intendent, be  granted  to  each  employee  in  the  Bureau,  and  in  addi- 
tion 30  days'  leave  with  pay  when  kept  from  duty  by  illness  or 
exposure  to  contagion. 

(6)  Sundays  and  legal  holidays  (whether  for  the  whole  or  part  of  a 
day)  at  the  beginning  or  end  of  any  kind  of  leave,  or  within  a  period 
of  annual  leave,  shall  not  be  charged;  but  those  which  occur  within 
a  period  of  leave  on  account  of  sickness  or  exposure  to  contagion,  or 
without  pay,  will  be  charged. 


14  UNITED   STATES   COAST   AND   GEODETIC   SUKVEY. 

(c)  Officers  of  the  field  force  on  duty  in  the  Philippine  Islands  may, 
with  the  approval  of  the  Superintendent,  be  granted  at  one  time  the 
whole  or  any  portion  of  the  annual  leave  accrued  and  unused  during 
a  period  of  three  years.     Under  this  regulation  leave  at  the  rate  of 
two  and  one-half  days  per  month  begins  to  accrue  on  the  day  of 
arrival  in  the  Philippines,  and  continues  to  accumulate  until  the  total 
of  90  days  has  accrued;  that  is,  from  the  first  day  to  the  last  day,  both 
inclusive,  of  actual  service  in  the  islands,  leave  may  accrue,  but  no 
more  than  the  total  of  90  days  is  permitted  to  be  used  as  accrued 
leave. 

(d)  Leave  without  pay  (furlough)  may  be  granted,  at  the  discretion 
of  the  Secretary,  upon  the  recommendation  of  the  Superintendent. 
When  the  immediate  necessity  for  the  services  of  employees  paid  from 
a  lump  sum  no  longer  exists,  they  may  be  placed  on  furlough  without 
pay,  by  the  Superintendent,  with  the  approval  of  the  Secretary  of 
Commerce  and  Labor,  and  may  be  reemployed  within  the  discretion 
of  the  Department  under  the  limitations  prescribed  by  the  Civil 
Service  Commission. 

(e)  Application  for  annual  leave  and  leave  without  pay  should  be 
made  in  advance,  and  application  for  sick  leave  within  five  days  after 
the  return  to  duty. 

(/)  Annual  or  sick  leave  will  be  regarded  as  granted  when  the  appli- 
cation meets  the  requirements  of  law  and  these  regulations  and  has 
received  the  approval  of  the  Superintendent. 

(g)  The  verbal  permission  granted  by  a  commanding  officer  to 
any  one  under  his  command  to  go  on  shore  for  less  than  24  hours  shall 
not  be  considered  "leave  of  absence"  and  need  not  be  reported  to  the 
Department. 

(h)  Leave  of.  absence  (annual  leave)  will  not  be  granted  to  crews 
of  vessels.  (See  "Shore  liberty.") 

IX. 

79.  Leave  in  District  of  Columbia. — Detailed  regulations  regarding 
leave  of  absence  which  are  issued  from  time  to  time  by  the  Sec- 
retary will  govern  all  cases  arising  in  the  District  of  Columbia,  and  as 
far  as  practicable  shall  be  applied  to  the  service  elsewhere. 

go.  *  *  *  The  Jiead  of  any  Department  may  grant  thirty  days' 
annual  leave  with  pay  in  any  one  year  to  each  cleric  or  employee:  And 
provided  further,  That  where  some  member  of  the  immediate  family 
of  a  cleric  or  employee  is  afflicted  with  a  contagious  disease  and  requires 
the  care  and  attendance  of  such  employee,  or  where  his  or  her  presence 
in  the  Department  would  jeopardize  the  health  of  fellow-clerics,  and  in 
exceptional  and  meritorious  cases,  where  a  cleric  or  employee  is  per- 
sonally ill  and  where  to  limit  the  leave  in  any  one  calendar  year  would 
work  peculiar  hardship,  it  may  he  extended,  in  the  discretion  of  the 


REGULATIONS  AND  INSTRUCTIONS.  15 

Secretary,  with  pay,  not  exceeding  thirty  days  in  any  one  case  in  any 
one  calendar  year. 

This  section  shall  not  be  construed  to  mean  that  so  long  as  a  cleric  or 
employee  is  borne  upon  the  rolls  of  the  Department  in  excess  of  the  time 
herein  provided  for  or  granted  that  he  or  she  shall  be  entitled  to  pay 
during  the  period  of  such  excessive  absence,  but  that  the  pay  shall  stop 
upon  the  expiration  of  the  granted  leave.  (Act  approved  Mar.  15,  1898.) 

81.  *     *     *     Nothing  contained, in  section  seven  of  the  act  making 
appropriations  for  legislative,  executive,  and  judicial  expenses  of  the 
Government  for   the  fiscal   year    eighteen    hundred    and  ninety-nine, 
approved  March  fifteenth,  eighteen  hundred  and  ninety-eight,  shall  be 
construed  to  prevent  the  head  of  any  Executive  Department  from  grant- 
ing thirty  days'  annual  leave  with  pay  in  any  one  year  to  a  clerk  or 
employee,  notwithstanding  such  clerk  or  employee  may  have  had  during 
such  year  not  exceeding  thirty  days'  leave  with  pay  on  account  of  sick- 
ness as  provided  in  said  section  seven.     (Act  approved  July  7,  1898.) 

82.  *     *     *     the  thirty  days'  annual  leave  of  absence  with  pay  in 
any  one  year  to  clerks  and  employees  in  the  several  Executive  Depart- 
ments authorized  by  existing  law  shall  be  exclusive  of  Sundays  and  legal 
holidays.     (Act  approved  Feb.  24,  1899.) 

83.  Leave  in  calendar  year. — No  leave  accruing  in  any  calender  year  may  be  taken 
in  a  subsequent  calendar  year,  except  as  provided  in  Regulation  VIII. 

84.  Leaves  of  absence  not  to  interfere  with  work. — Officers  and  employees  in  the 
field  or  office  are  expected  to  arrange  their  requests  for  leave  of  absence  so  as  to  cause 
the  least  hindrance  to  the  progress  of  the  work  of  the  service. 

85.  Forwarded  in  advance. — Applications  for  leave  of  absence  should  be  made 
upon  the  form  "Application  for  leave  of  absence,"  and  should  be  forwarded  to  the 
Superintendent  in  sufficient  time  for  reply  before  the  beginning  of  the  period  of 
absence  requested. 

86.  Sick  leave  form. — Application  for  sick  leave  must  be  made  upon  the  form 
"Application  for  sick  leave,"  and  must  be  forwarded  duly  filled  out  to  the  Super- 
intendent within  five  days  after  the  applicant  has  returned  to  duty. 

87.  Address  of  applicant. — Officers  serving  aboard  ship,  or  on  shore  in  other  localities 
than  Washington,  B.C.,  will  insert  the  name  of  the  ship  or  place  where  they  are  per- 
forming duty  over  the  date  line  on  their  applications  for  annual  or  sick  leave. 

X.  MEDICINES  AND  MEDICAL  AND  SURGICAL  ATTENDANCE. 

88.  Medicines  and  medical  and  surgical  attendance  or  services  will 
be  furnished  to,  and  the  necessary  expenses  for  a  decent  burial  will 
be  defrayed  for,  employees  of  the  Coast  and  Geodetic  Survey — whose 
compensation  is  not  fixed  by  law,  but  the  amount  thereof  is  within 
the  discretion  of  the  Secretary — in  cases  of  sickness  occurring  or 
injuries  received  in  the  line  of  duty  while  serving  in  the  field,  or 
death  resulting  therefrom,  the  cost  thereof  to  be  paid  from  the 
appropriation  applicable  to  their  compensation.  On  shipboard  all 
employees  shall  be  entitled  to  the  services  of  the  ship's  surgeon  and 


16  UNITED   STATES  COAST  AND  GEODETIC   SURVEY. 

the  ship's  medical  supplies,  or  may  be  sent  to  the  marine  hospital  for 
treatment  when  there  is  one  available. 

89.  Benefits  of  Public  Health  Service. — Officers  and  seamen  on  vessels  of  the 
Coast  and  Geodetic  Survey  shall  be  entitled  to  relief  under  the  same  regulations 
governing  the  treatment  of  seamen  on  documented  vessels,  except  as  hereinafter 
provided. 

90.  When  immediate  medical  aid  is  considered  absolutely  essential  for  any  member 
of  the  crew  and  the  services  of  the  Public  Health  Service  can  not  be  procured,  the 
commanding  officer  of  the  vessel  may,  for  the  time  being,  until  the  services  of  the 
Public  Health  Service  can  be  obtained,  avail  himself  of  the  most  suitable  local 
facilities,  provided    the  charges  are  reasonable,  and  shall  immediately  report  his 
action  to  the  Superintendent  of  the  Coast  and  Geodetic  Survey,  forwarding,  as  a  part 
of  the  report,  the  statement  of  the  attending  physician,  certifying  the  necessity  for 
immediate  treatment  and  the  probable  duration  of  same,  said  report  and  certificate 
to  be  forwarded  to  the  Surgeon  General  of  the  Public  Health  Service.     Vouchers 
covering  the  expenses  of  such  services  and  the  necessary  medicines,  properly  certi- 
fied and  accompanied  by  a  full  statement  of  the  circumstances,  shall  be  forwarded  to 
the  Superintendent  of  the  Coast  and  Geodetic  Survey,  who  will  forward  them,  with  all 
papers  relating  thereto,  to  the  Surgeon  General  of  the  Public  Health  Service  for 
approval  and  settlement.     This  paragraph  shall  not  be  construed  to  authorize  relief 
at  the  expense  of  the  Public  Health   Service  in  foreign  ports  or  in  ports  of   the 
Philippine   Islands.     (Amendment  to  regulations  of  the    Public  Health   Service, 
Jan.  24,  1905.) 

91.  A  man,  after  his  discharge  from  a  ship  and  the  service,  will  be  retained  in 
the  hospital  for  treatment  as  long  as  the  medical  officer  in  charge  shall  deem  proper. 
The  itemized  receipted  bills  of  the  physician  and  druggist  must  in  all  cases  accom- 
pany the  approved  vouchers,  which  should  be  made  out  on  the  blank  forms  furnished 
by  the  Public  Health  Service. 

XI.  EMPLOYEES  ON  FIELD  PARTIES. 

92.  Chiefs  of  parties  may  employ  the  necessary  recorders,  foremen, 
mechanics,  rodmen,  chainmen,  heliotropers,  tidemen,  drivers,  cooks, 
laborers,  etc.,  in  such  manner  and  at  such  rate  of  compensation  as 
shall  be  approved  by  the  Superintendent,  upon  estimates  or  otherwise. 
The  employees  above  mentioned  shall,  when  practicable,  be  engaged 
in  or  near  the  field  of  work. 

XII.  EMPLOYMENT  OF  EXTRA  OBSERVERS   (PHILIPPINE 

ISLANDS). 

93.  The  following  regulations,  having  been  approved  by  the  Civil 
Service  Commission,  will  govern  the  employment  of  extra  observers 
in.  the  Coast  and  Geodetic  Survey  in  the  Philippines : 

(a)  Qualifications. — Persons  are  desired  who  have  had  practical 
experience  in  surveying  or  suitable  training. 

United  States  citizenship  may  be  waived  when  the  needs  of  the 
service  require  on  account  of  lack  of  eligibles  who  are  citizens. 

(&)  Examinations. — No  educational  examinations  will  be  given, 
but  applicants  will  be  rated  upon  their  experienceas  set  forth  by  them 


KEGULATIONS   AND   INSTRUCTIONS.  17 

in  Form  1312.  The  jurat  or  oath  on  this  form  may  be  executed 
wherever  most  convenient,  and  the  officer's  certificate  is  not  required. 
Applications  may  be  filed  at  any  time  with  the  Philippine  Civil  Service 
Board,  and  will  be  rated  as  the  needs  of  the  service  require. 

(c)  Eligibility    and   appointment. — The    percentage    required    for 
eligibility,  including  the  treatment  of  preference  claimants,  shall  be 
the  same  as  for  the  departmental  service. 

Upon  the  request  of  a  representative  of  the  Coast  and  Geodetic 
Survey  in  the  Philippines,  the  Philippine  Civil  Service  Board  shall 
certify  the  three  eligibles  standing  highest,  from  which  appointment 
shall  be  made.  If  there  are  one  or  two  eligibles,  selection  shall  be 
made  therefrom  unless  proper  objection  shall  be  raised. 

Owing  to  the  temporary  character  of  the  services,  appointments 
to  the  position  of  extra  observer  will  be  considered  as  temporary,  and 
the  continuance  of  such  appointment  beyond  the  six  months  shall 
not  entitle  the  appointee  to  absolute  appointment  under  the  rules. 

(d)  Reports. — The    Philippine    Civil    Service    Board    shall    make 
reports  to  the  Civil  Service  Commission  in  the  same  manner  that 
reports  are  made  of  other  appointments  from  its  register  to  Federal 
positions.     The  Department  of  Commerce  and  Labor  will  also  make 
reports  in  the  prevailing  manner. 

(e)  Separation   and  reemployments. — Persons  whose  services  are 
satisfactory  but  no  longer  required  may  be  separated  by  furlough 
and  reemployed  at  the  discretion  of  the  representative  of  the  Coast 
and    Geodetic   Survey   when   the   needs   of   the   service  so  require. 
Persons  appointed  under  these  regulations  who  may  be  separated 
from  the  service  by  resignation  or  otherwise,  without  delinquency  or 
misconduct,  may  be  similarly  reemployed. 

XIII.   PROMOTIONS. 

94.  Promotions  shall  be  made  by  the  Secretary  on  the  recommen- 
dation of  the  Superintendent  and  in  accordance  with  civil-service 
rules  and  regulations. 

XIV.  SEPARATIONS  AND  REDUCTIONS. 

95.  The  separation  or  reduction  of  officers  and  employes  in  the 
classified  service  shall  be  made  by  the  Secretary  upon  the  recom- 
mendation of  the  Superintendent,  under  the  provisions  of  the  civil- 
service  rules. 

XV.  CREWS  OF  VESSELS. 

96.  Crews  of  vessels  shall  be  shipped  as  provided  in  these  regula- 
tions, and  the  persons  shipped  on  the  Atlantic  and  Pacific  coasts, 

72043°— 13 2 


18  UNITED    STATES   COAST   AND   GEODETIC    SURVEY. 

respectively,  shall  be  paid  at  the  rate  fixed  by  the  Secretary  of  Com- 
merce arid  Labor,  and  the  original  shipping  articles  shall  be  made  in 
accordance  with  the  following  scheme : 

Rating.  Entering  rating. 

Assistant  to  engineer Assistant  to  engineer,  first  class. 

Assistant  to  engineer,  first  class Assistant      to      engineer,     second 

class. 
Assistant     to     engineer,    second  Assistant  to  engineer,  third  class. 

class. 
Assistant  to  engineer,  third  class  _  _  In  the  rating. 

Boatswain _  Boatswain's  mate,  second  class. 

Boatswain,  first  class ^  _  Boatswain's  mate,  second  class. 

Boatswain's  mate,  first  class  _  _    .  _  Seaman. 

Boatswain's  mate,  second  class Seaman. 

Boilermaker Assistant  to  engineer,  third  class. 

Carpenter's  mate,  first  class Landsman. 

Carpenter's  mate,  second  class Landsman. 

Chief  boatswain's  mate Seaman. 

Chief  carpenter's  mate Landsman. 

Chief  writer Landsman. 

Coxswain  to  power  launch Seaman. 

Fireman,  first  class Fireman,  second  class. 

Fireman,  second  class In  the  rating. 

Landsman In  the  rating. 

Master-at-arms Seaman. 

Mess  attendant,  first  class Mess  attendant,  second  class. 

Mess  attendant,  second  class In  the  rating. 

Officer's  cook In  the  rating. 

Officer's  steward . .In  the  rating. 

Painter Landsman. 

Quartermaster,  first  class Seaman. 

Quartermaster,  second  class Seaman. 

Quartermaster,  third  class Seaman. 

Sailmaker's  mate Landsman. 

Seaman In  the  rating. 

Ship's  cook,  first  class .Ship's  cook,  second  class. 

Ship's  cook,  second  class In  the  rating. 

Writer,  first  class Landsman. 

Writer,  second  class Landsman. 

XVI.  RATIONS. 

97.  Each  member  of  a  crew  shall  be  allowed  one  ration  or  com- 
mutation thereof. 


REGULATIONS   AND   INSTRUCTIONS.  19 

XVII.   CONTINUED-SERVICE  PAY. 

98.  Any  person  who  has  served  three  years  on  a  vessel  of  the  Sur- 
vey and  whose  last  discharge  recommends  him  for  reemployment 
shall  receive  SI  per  month  extra,  if  he  reships  on  any  vessel  of  the 
Survey,  where  there  is  a  vacancy,  within  six  months  from  the  date  of 
the  discharge. 

(a)  Any  person  discharged  by  reason  of  the  reduction  of  the  com- 
plement of  a  vessel,  or  by  the  Superintendent's  direction  for  any 
cause,  and  wiio  is  recommended  for  reemployment,  shall  have  the 
actual  time  of  employment  counted  as  part  of  the  three  years  required 
for  a  three-year  term  if  he  shall  reship  within  six  months  from  the 
date  of  his  discharge. 

XVIII.   COMPLEMENTS. 

99.  The  maximum  complements  of  all  vessels  shall  be  determined 
by  the  Superintendent,  subject  to  the  approval  of  the  Secretary. 

XIX.  PHYSICAL  EXAMINATION. 

100.  No  person  shall  be  shipped  unless  pronounced  fit  by  the  com- 
manding and  medical  officers,  except  by  special  authority  in  each 
case  from  the  Superintendent. 

(a)  Every  person,  before  being  shipped,  must  pass  a  satisfactory 
physical  examination,  conducted  by  the  surgeon  of  the  vessel,  if  there 
be  one.  If  no  surgeon  is  attached  to  the  vessel,  the  examination 
should  be  made  by  an  officer  of  the  Public  Health  Service,  and  if 
an  officer  of  that  service  is  not  available,  by  the  commanding  officer 
himself,  who  will  note  on  the  shipping  articles  the  fact  that  no  surgeon 
was  attached  to  his  vessel  and  that  an  officer  of  the  Public  Health 
Service  was  not  available.  In  the  latter  case  an  examination  by  a 
qualified  medical  officer  shall  be  made  upon  the  first  opportunity  and 
an  unfavorable  report  shall  terminate  the  contract. 

(6)  The  physical  condition  of  a  person  having  physical  disabilities, 
who  has  been  shipped  by  authority  of  the  Superintendent,  shall  be 
fully  described  in  the  shipping  records. 

XX.   PERSONS  DISQUALIFIED. 

101.  No  minor  under  the  age  of  14  years,  no  insane  or  intoxicated 
person,  no  person  addicted  to  the  use  of  drugs,  or  known  to  have 
committed  an  infamous  crime,  and  no  deserter  from  the  Coast  and 
Geodetic  Survey,  Revenue-Cutter  Service,  Army,  Navy,  or  the  Marine 
Corps  shall  be  shipped. 

XXI.    MINORS. 

102.  No  minors  between  the  ages  of  14  and  21  years  shall  be  shipped 
without  the  consent  of  their  parents  or  guardians. 


20  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

XXII.  TERM  OF  EMPLOYMENT. 

103.  Employment  for  duty  on  the  vessels  of  the  Coast  and  Geodetic 
Survey  shall  be  for  a  term  not  to  exceed  one  year,  and  may  be  termi- 
nated at  any  time  by  the  Superintendent  at  any  port  in  the  United 
States. 

XXIII.   SHIPPING  ARTICLES  TO  BE  READ. 

104.  The  shipping  articles  shall  be  read  and  carefully  explained 
by  the  recruiting  officer  to  every  person  about  to  be  shipped. 

XXIV.  VACANCIES. 

105.  Vacancies  in  the  complement  of  petty  officers  shall  be  filled 
by  the  commanding  officer. 

XXV.  PROMOTIONS. 

106.  So  far  as  practicable,   each  class  of  petty  officers  will  be 
recruited  from  the  next  lower  class. 

XXVI.  DISCHARGE  UPON  EXPIRATION  OF  TERM. 

107.  Any  member  of  a  crew,  when  within  the  United  States,  may 
be  discharged  by  the  senior  officer  present,  upon  the  expiration  of 
his  term  of  service. 

XXVII.  COMPULSORY  DISCHARGES. 

108.  Members  of  a  crew  may  be  discharged  except  in  a  foreign  port 
by  the  commanding  officer  for  any  of  the  following  reasons,  the  facts 
being   stated    on  the  shipping  record  (report  of  changes) :  Incom- 
petency,    incorrigibility,   inaptitude,    deficiency  of  mental  balance, 
vicious  habits,   or  other  like  reasons  that  incapacitate  a  man  for 
efficient  service. 

XXVIII.  DISCHARGES  AT  OWN  REQUEST. 

109.  In  the  United  States  a  man  may  be  discharged  on  his  own 
written  request  by  the  commanding  officer,  if  he  approves  the  same, 
provided  that  the  written  request  is  attached  to  the  shipping  record 
(report  of  changes)  and  the  record  is  indorsed  over  the  man's  sig- 
nature "Discharged  upon  my  own  request." 

XXIX.  DISCHARGES   OUTSIDE   OF   THE   UNITED   STATES. 

110.  No  person  shipped  within  the  United  States  shall  be  discharged 
outside  of  the  United  States,  except  as  follows: 

(a)  Upon  the  man's  own  written  request,  on  the  expiration  of  his 
.term  of  enlistment,  provided  that  the  applicant  waives  all  claim 
for  transportation  at  public  expense  and  all  consular  aid,  which  facts. 


REGULATIONS   AND   INSTRUCTIONS.  21 

must  be  entered  upon  his  shipping  record  (report  of  changes)  over 
his  signature  and  before  he  affixes  it,  and  upon  his  discharge,  a  copy 
of  which  shall  be  forwarded  to  the  nearest  consular  officer  by  the 
commanding  officer. 

(ft)  Men  who  were  shipped  outside  of  the  United  States  may  be 
discharged  at  the  port  where  they  were  shipped,  or  at  other  foreign 
ports  upon  giving  a  waiver  similar  to  that  required  in  clause  (a) . 

XXX.  TRANSFERS. 

111.  The  permanent  transfer  of  a  member  of  a  crew  from  one  ship 
to  another  shall  be  made  only  by  authority  of  the  Superintendent, 
except  in  Alaska  and  the  insular  possessions,  when  the  interests  of 
the  work  may  require  immediate  action.     The  Superintendent  shall 
be  promptly  advised  of  any  such  cases. 

XXXI.  STATUS  OF  MEN  IN  HOSPITAL. 

112.  When  a  man  is  transferred  to  a  hospital,  his  accounts  unless 
otherwise  ordered  shall  be  retained  on  board  the  vessel  to  which  he  is 
attached,  and  he  shall  continue  to  hold  the  rating  in  which  he  was 
serving  until  his  discharge  from  the  hospital  to  duty,  or  until  his 
discharge  from  the  service  on  the  expiration  of  his  term. 

XXXII.   PAY  AND  RATIONS  IN  HOSPITAL. 

113.  The  ration  of  a  member  of  a  crew  shall  cease  when  he  enters  a 
hospital,  and  his  pay  shall  be  stopped  at  the  expiration  of  60  days, 
or  upon  his  discharge  from  the  hospital,  not  to  duty,  or  at  the  expira- 
tion of  the  term  for  which  he  shipped,  if  either  of  the  latter  occurs 
before  the  expiration  of  60  days. 

XXXIII.  VACANCY  CREATED  BY  TRANSFER  OF  ACCOUNTS. 

1 14.  When  a  member  of  a  crew  is  sent  from  a  shJp  to  a  hospital  his 
accounts  may  be  transferred  to  the  office  at  Washington  or  to  one 
of  the  suboffices,  and  such  transfer  of  accounts  shall  be  considered 
as  creating  a  vacancy. 

XXXIV.  DESERTIONS,  ABSENCES,   ETC. 

115.  Every  endeavor  shall  be  made  by  officers  to  check  desertions 
and  absence  without  leave,  and  all  legal  means  to  apprehend  promptly 
all  persons  who  may  be  guilty  of  either  shall  be  used. 

XXXV.  ABSENCE  WITHOUT  LEAVE. 

116.  (a)  Absence  without  leave  with  a  manifest  intention  not  to 
return  shall  be  regarded  as  desertion. 

(ft)  Absence  without  leave  with  a  probability  that  the  person  does 
not  intend  to  desert  shall  not  be  regarded  as  desertion  until  the  end 
of  10  days. 


22  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

(c)  Absence  from  duty  without  leave  for  24  hours  or  more  shall  be 
checked  on  the  pay  rolls  against  the  offender's  pay  and  rations  and  a 
corresponding  amount  deducted  therefrom. 

XXXVI.   SHORE  LIBERTY. 

117.  When  the  vessel  is  in  port  liberty  on  shore  shall  be  granted 
to  the  crew  at  such  times  and  under  such  conditions  as  the  com- 
manding officer  may  direct,  but  not  more  than  one-half  of  the  crew 
shall  be  granted  liberty  at  one  time. 

XXXVII.  DEPRIVATION  OF  SHORE  LIBERTY. 

118.  Unless  the  exigencies  of  the  service  or  the  unhealthiness  of 
the  port  prevent  giving  liberty  to  the  crew,  no  person  shall  be  deprived 
of  liberty  on  shore  for  more  than  two  months  except  in  cases  of  ex- 
treme punishment,  or  when  it  becomes  necessary  to  confine  a  deserter 
for  a  longer  period,  or  when  the  person's  conduct  on  shore  is  of  such 
a  character  as  to  bring  discredit  on  the  service. 

XXXVIII.  SHORE     LIBERTY     DEPENDENT     UPON     CONDUCT. 

119.  The  granting  of  liberty  on  shore  and  special  privileges  will 
depend  largely  upon  good  behavior  and  strict  attention  to  duty. 
Members  of  the  crew  whose  conduct  in  this  respect  is  entirely  satis- 
factory  shall   be    allowed    every   indulgence   compatible   with   the 
demands  of  duty  and  the  exigencies  of  the  service,  and,  in  respect 
to  privileges,  a  clear  distinction  shall  be  made  between  them  and  other 
members  of  the  crew. 

XXXIX.   PAY. 

120.  Members  of  the  crew  shall  receive  a  full  day's  pay  for  the  day 
upon  which  shipped  and  the  day  of  discharge,  unless  they  fall  upon 
the  thirty-first  day  of  a  month,  but  when  a  vacancy  occurs  by  reason 
of  the  discharge  of  a  member  of  the  crew,  the  pay  of  the  recruit  to 
fill  the  vacancy  can  not  commence  until  the  day  following  the  dis- 
charge. 

XL.  RETAINED  PAY. 

121.  One-quarter  of  a  month's  pay  shall  be  retained  each  month 
from  a  recruit  until  there  has  accrued  to  his  credit  a  full  month's 
pay;  and  after  the  first  four  months  of  service  no  member  of  the 
crew  shall  be  permitted  to  draw  cash  on  account  of  his  pay  unless  it 
is  due  and  he  has  in  addition  thereto  one  full  month's  pay  to  his 
credit. 

XLI.  EMPLOYMENT  OF  MATES. 

122.  The  following  regulations  have  been  approved  by  the  Civil 
Service  Commission  and  will  govern  the  employment  of  mates  in 
the  Coast  and  Geodetic  Survey: 

(a)  Examinations. — The  examination  for  the  position  of  mate 
shall  require  no  scholastic  tests  beyond  the  ability  to  properly  execute 


KEGULATIONS   AND   INSTRUCTIONS.  23 

the  application  forms.  Applicants  will  not  be  assembled  for  the  ex- 
amination, but,  except  as  provided  in  paragraph  (b),  will  be  required 
to  file  with  the  Civil  Service  Commission  Form  No.  1093,  and  upon 
the  statements  made  therein,  in  connection  with  those  of  their  vouchers 
on  Form  No.  1253,  they  shall  be  rated  upon  experience  and  character, 
taken  as  one.  Applications  may  be  filed  at  any  time.  Registers 
will  be  established  quarterly,  on  or  soon  after  January  1,  April  1, 
July  1,  and  October  1,  or  more  frequently  if  the  needs  of  the  service 
require  it.  Applications  to  receive  consideration  in  any  quarter, 
must  be  filed  in  complete  form  not  later  than  the  15th  of  the  month 
next  preceding  the  date  on  which  the  register  for  that  quarter  is  estab- 
lished. Applications  will  not  be  received  from  persons  who  are 
under  21  or  over  45  years  of  age,  nor  from  those  who  do  not  hold 
licenses  from  the  United  States  Local  Inspectors  of  Steam  Vessels  as 
master  or  first  or  second  mate,  except  as  provided  in  paragraph  (b.) 
Applicants  should  show  in  their  applications  the  exact  character 
of  the  experience  they  have  had,  and  whether  on  inland  or  seagoing 
vessels.  Each  applicant  is  required  to  submit  with  his  application 
a  license  from  the  Steamboat  Inspection  Service,  or  a  certificate 
from  the  Service  showing  the  character  of  the  license  which  is  held 
by  him.  It  is  desired  that  the  vouchers  be  furnished  from  employers 
or  superior  officers  under  whom  the  applicant  has  served. 

(b)  Examinations  for  service  in  Philippine  waters. — For  the  purpose 
of  facilitating  appointments  on  vessels  stationed  in  waters  adjacent 
to  the  Philippine  Islands,  the  Philippine  Civil  Service  Board  will  be 
authorized  and  requested  to  act  in  cooperation  with  a  designated 
local  officer  of  the  Coast  and  Geodetic  Survey  to  receive  and  rate 
applications  and  to  make  certifications  of  eligibles  for  appointment, 
in  accordance  with  the  provisions  of  these  regulations:  Provided, 
that  in  addition  to  persons  who  hold  licenses  issued  by  the  United 
States  Local  Inspectors  of  Steam  Vessels,  persons  who  hold  licenses 
as  masters  or  first  or  second  mates  issued  by  the  Board  of  Philippine 
Marine  Examinations  shall  also  be  admitted  to  examination.  When 
required,  in  the  absence  of  eligibles  or  applicants  who  are  citizens  of 
the  United  States,  or  owe  allegiance  thereto,  the  Philippine  Civil 
Service  Board  may  waive  the  requirements  of  United  States  citizen- 
ship for  applicants  for  examination  for  the  position  of  mate  on  ships 
of  the  Coast  and  Geodetic  Survey  on  duty  in  the  Philippine  Islands. 

The  health  certificate  on  Form  1093  must  be  executed  by  the 
applicant,  and  if,  in  the  opinion  of  the  Civil  Service  Commission 
[Philippine  Civil  Service  Board],  its  showing  is  unsatisfactory,  the 
applicant  will  not  be  entered  upon  the  list  of  eligibles.  Eligibles 
selected  for  appointment  will,  upon  reporting  for  duty,  be  given  a 
physical  examination  by  the  medical  officer  of  the  ship  to  which 
assigned  or  by  a  medical  officer  of  the  Public  Health  Service,  and 
if  found  physicaUy  disqualified  will  be  rejected. 


24  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

(c)  Method  of  rating  examination  papers. — The  papers  of  the  mate 
examination  shall  be  rated  by  the  Commission  with  the  assistance 
of  designated  representatives  of  the  Coast  and  Geodetic  Survey. 

(d)  Eligibility  and  appointment. — Separate  eligible  registers  shall 
be  maintained  for  employment  on  the  Atlantic  and  on  the  Pacific 
coasts  and  in  the  Philippines.     Papers  shall  be  rated  and  eligible 
registers  prepared  quarterly,  as  previously  indicated,  unless  because 
of  lack  of  suitable  eligibles  it  becomes  necessary  that  papers  be  rated 
and  lists  prepared  at  shorter  intervals,  and  duplicates  forwarded  to 
the  Department  of  Commerce  and  Labor. 

All  competitors  rated  at  70  or  more  shall  be  eligible  for  appoint- 
ment, and  their  names  shall  be  placed  on  the  proper  register  accord- 
ing to  their  ratings;  but  the  names  of  persons  preferred  under  section 
1754,  Revised  Statutes,  rated  at  65  or  more  shall  be  placed  above  all 
others  who  have  not  been  allowed  such  preference. 

As  stated,  no  educational  tests  are  required,  but  experience  and 
character,  as  shown  by  the  application  and  vouchers,  will  be  rated 
jointly  on  a  basis  of  100.  The  information  on  which  the  ratings  are 
based  must  be  furnished  by  the  applicant  in  the  application  blank 
and  by  his  voucher.  Care  should  be  taken  to  furnish  accurate  and 
complete  information,  in  order  that  a  sufficient  basis  may  be  had  for 
rating  the  papers.  Each  question  in  the  application  and  vouchers 
must  be  fully  answered. 

Experience  and  character  will  be  rated  upon  the  statements  made 
by  the  applicant  in  his  application,  as  corroborated  by  his  vouchers 
and  references.  Consideration  will  be  given  to  the  date,  length, 
quality,  and  character  of  the  experience  shown,  and  special  considera- 
tion will  be  given  experience  which  is  continuous  and  recent. 

Selections  for  appointment  shall  be  made  from  the  three  standing 
highest  on  the  appropriate  register:  Provided,  that  should  any  register 
be  exhausted,  selection  may  be  made  from  some  other;  and  provided 
further,  that  owing  to  the  temporary  character  of  the  service,  appoint- 
ments to  the  position  of  mate  shall  be  considered  as  temporary  and 
the  continuance  of  such  appointment  beyond  the  period  of  six  months 
shall  not  entitle  an  appointee  to  absolute  appointment  under  the 
rules. 

(e)  Separations  and  reemployments. — Under  these  regulations  em- 
ployees may  be  separated  from  the  service  in  any  one  of  the  following 
ways:  (1)  By  furlough  without  pay;  (2)  discharge  without  preju- 
dice; (3)  resignation;  (4)  discharge  for  cause. 

When  necessary  reduction  is  made  in  the  number  of  mates  on  board 
a  vessel  of  the  Coast  and  Geodetic  Survey,  the  Superintendent  of  the 
Coast  and  Geodetic  Survey  or  the  Director  of  the  Coast  Survey  in  the 
Philippines,  in  his  discretion  and  solely  for  the  best  interests  of  the 


REGULATIONS   AND   INSTRUCTIONS.  25 

public  service  may  separate  the  employees  in  any  of  the  ways  indi- 
cated above,  but  the  following  distinctions  will  be  made  in  accordance 
with  the  manner  of  separation: 

Employees  who  are  furloughed  without  pay  may  be  employed  in 
the  same  grade  in  any  district,  in  the  discretion  of  the  Department, 
without  certificate  or  reinstatement  by  the  Commission,  within  two 
years  from  the  date  of  their  separation;  but  employees  discharged 
without  prejudice  or  those  who  resign  may  be  reemployed  only  upon 
issuance  of  a  certificate  of  reinstatement  by  the  Civil  Service  Com- 
mission within  one  year  from  the  date  of  their  separation.  An 
employee  discharged  for  cause  may  not  be  reinstated.  In  case  of 
discharge  for  cause,  the  provisions  of  Civil  Service  Rule  XII,  relative 
to  removals  shall  be  followed. 

(/)  Report  of  changes. — Monthly  reports  of  changes  of  status  of 
mates,  including  appointments,  separations,  and  reemployments, 
shall  be  made  to  the  Civil  Service  Commission  through  the  Depart- 
ment of  Commerce  and  Labor,  by  the  Superintendent  of  the  Coast 
and  Geodetic  Survey.  (Approved  May  16,  1905.  U.  S.  Civil  Service 
Commission,  Form  1470.) 

XIII.  RELATIVE  RANK  ON  VESSELS. 

123.  The  Superintendent  shall  prescribe  the  relative  rank  which 
shall  be  recognized  between  officers  of  the  field  force  upon  the  vessels 
of  the  service,  so  that  order  and  discipline  aboard  ship  may  be  pre- 
served, and  for  the  regulation  of  precedence  on  occasion  of  social  or 
official  ceremony. 

124.  Grades  and  order  of  precedence. — Assistants  whose  salaries  are  $2,000  or  over 
will  form  grade  1.     Assistants  whose  salaries  are  less  than  $2,000  will  form  grade  2. 
Aids  to  hold  relative  rank  with  assistants,  grade  2.     First  watch  officers  will  hold 
relative  rank  with  aids.     Surgeons  to  hold  relative  rank  with  first  watch  officers. 
Chief  engineers  to  hold  relative  rank  with  surgeons.     Deck  officers  will  form  grade  3. 
Assistant  surgeons  to  hold  relative  rank  with  grade  3.     Mates  and  all  other  watch 
officers  to  hold  relative  rank  with  grade  3. 

125.  On  occasions  of  ceremony  the  order  -of  precedence,  following  after  the  com- 
manding officer,  shall  be  as  follows: 

Assistants  of  grade  1. 

Assistants  of  grade  2. 

Aids. 

First  watch  officers. 

Surgeons. 

Chief  engineers. 

Deck  officers. 

Assistant  surgeons. 

Mates. 

126.  Officers  specially  assigned  to  duty,  by  written  orders  of  the  Superintendent ; 
in  a  higher  grade,  are  to  hold  precedence  as  provided  for  that  grade,  but  will  retain 
the  uniform  for  the  grade  held  by  their  appointments. 


26  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

XLIII.  UNIFORMS. 

127.  Officers  will  be  required  to  wear  the  uniform  of  their  grade,  as 
prescribed  by  the  Superintendent,  when  serving  on  board  ship  on  all 
occasions  of  ceremony;  when  on  deck  in  port;  at  mess;  at  all  times 
when  officer  of  the  deck;  and  on  shore  or  other  duty,  as  may  be 
required  by  the  commanding  officer.  The  uniform  coat  will  always 
be  worn  buttoned.  Officers  will  not  wear  any  part  of  their  uniform 
with  ordinary  clothes,  except  the  overcoat. 

128.  The  uniforms  shall  be  in  conformity  with  the  following  specifications: 
(a)  Service  coat. — To  be  of  dark  navy-blue  cloth,  serge  or  flannel,  shaped  to  the 
figure,  to  fall  as  low  as  to  the  upper  joint  of  the  thumb  when  the  arm  is  hanging  nat- 
urally by  the  side;  to  have  a  slit  over  each  hip  extending  5  inches  from  the  bottom 
of  the  coat;  to  be  single-breasted  with  fly  front;  to  be  fitted  with  plain  flat  gutta-percha 
buttons  and  standing  collar. 

(6)  The  collar,  edges  of  the  coat,  and  edges  of  the  hip  slits,  shall  be  trimmed  with 
black  mohair  lustrous  braid,  1£  inches  wide,  laid  on  flat,  and  a  narrow  mohair  braid 
not.  more  than  one-eighth  of  an  inch  in  width  following  the  inner  edge  of  the  wide 
braid  one-eighth  of  an  inch  distant  from  it,  with  a  trefoil  knot  at  each  turn  in  the  cut 
of  the  coat  and  above  the  slits  over  the  hips;  the  knot  to  be  1|  inches  in  extreme  length. 

(c)  On  each  side  of  the  collar  of  the  coat  shall  be  the  letters  "U.  S. "  four-eighths 
of  an  inch  in  height,  made  of  silver  embroidery  or  silver  stamped  in  imitation  of  em- 
broidery, for  assistants,  and  for  all  other  officers  of  gold  embroidery  or  imitation  of 
embroidery.     There  shall  be  also  on  the  collar  the  insignia  as  hereinafter  described. 
On  the  left-hand  side  of  the  collar  the  letters  shall  be  placed  with  the  first  letter  three, 
quarters  of  an  inch  from  the  front  edge  of  the  collar,  the  second  letter  to  be  five-six- 
teenths of  an  inch  from  the  first  and  the  insignia  five-eighths  of  an  inch  from  the 
second  letter.     On  the  right  side  of  the  collar,  the  insignia  will  precede  the  letters  and 
be  as  before  farthest  from  the  edge  of  the  collar.     On  the  sleeves  shall  be  stripes  indi- 
cating relative  rank,  of  black  mohair,  as  hereinafter  described. 

(d)  Service  trousers. — To  be  of  the  same  material  as  the  coat,  with  pockets  in  the 
outside  seam. 

(e)  Service  cap. — To  be  of  navy  pattern,  with  adjustable  chin  strap  of  gold  lace 
one-half  inch  wide  fastened  on  the  side  with  two  small  gilt  regulation  buttons.     In 
the  middle  of  the  front  of  the  cap  shall  be  placed  the  cap  device,  embroidered  on 
dark -blue  cloth,  to  consist  of  a  spread  eagle  surmounting  a  section  of  the  sphere,  in 
gold  embroidery.     The  total  height  of  the  design  is  to  be  1£  inches. 

(/)  White  coat. — To  be  of  the  same  cut  as  the  blue  coat,  but  of  white  material,  and 
all  the  braid  to  be  white.  The  letters  "U.  S."  and  the  insignia  as  hereinafter  des- 
cribed, to  be  attached  to  the  collar,  as  on  the  service  coat,  white  braid  to  be  substi- 
tuted on  the  sleeves  for  the  stripes  of  black  braid  on  the  service  uniform. 

(g)  White  trousers. — To  be  the  same  as  the  blue  trousers  but  of  white  material. 

(h)  White  cap.— To  be  of  the  same  shape  as  the  blue  cap;  to  consist  of  a  band  and  a 
visor,  with  gold-lace  chin  strap  and  gilt  buttons,  and  white  detachable  covers.  The 
cap  device,  embroidered  .on  blue  cloth  and  attached  to  a  band  of  black  mohair  braid 
1£  inches  wide,  to  be  adjusted  on  the  cap,  will  be  worn  on  the  front  of  the  cap. 

(i)  A  helmet  or  straw  hat  of  suitable  design,  satisfactory  to  the  commanding  officer 
on  each  station,  may  be  worn  in  the  Tropics,  provided  only  that  all  officers  of  the  ship 
shall  wear  the  same  style  of  hat. 

(j)  Field  coat. — A  blouse  of  duck,  canvas,  or  cotton  drilling,  or  khaki,  of  light- 
brown  color,  -made  with  a  single  plait  2  inches  wide  in  the  back  and  extending 
from  the  collar  to  the  end  of  the  skirt,  with  two  outside  breast  pockets  and  two  below 


REGULATIONS   AND   INSTRUCTIONS.  27 

the  waist;  all  pockets  to  be  covered  by  flaps,  to  be  buttoned  by  a  small  regulation 
button,  the  breast  pockets  to  have  a  plait  in  the  middle  three-quarters  of  an  inch  wide; 
pockets  may  also  be  placed  inside  the  skirts  if  desired;  the  blouse  to  have  a  standing 
collar,  to  be  fastened  by  two  hooks  and  eyeo,  and  to  be  from  1£  to  2  inches  in  width, 
depending  upon  the  wearer.  The  blouse  will  be  provided  with  a  belt  of  the  same 
material,  2£  to  3  inches  in  width,  will  have  a  fly  front,  with  gutta-percha  or  other 
suitable  buttons,  the  insignia  used  on  the  service  coat,  without  the  letters,  to  be  worn 
on  the  collar,  and  the  stripes  on  the  sleeves  indicating  relative  rank  to  be  of  a  darker 
shade  than  the  coat. 

(Jc)  Field  trousers. — Of  the  same  material  as  the  coat,  of  the  usual  pattern,  to  be 
worn  with  or  without  leggings,  as  circumstances  require. 

(1)  Field  cap. — Covers  of  the  same  material  as  the  uniform;  but  a  helmet  or  straw 
or  felt  hat  (Army  pattern)  may  be  worn  on  shore  duty  if  preferred,  without  the  device. 

(m)  Undress  uniform.— Commanding  officers  will  be  required  to  provide  themselves 
with  this  uniform.  It  will  be  optional  with  the  other  officers. 

(n)  Undress  coat. — To  be  of  dark  navy-blue  cloth  of  the  same  pattern  as  the  service 
coat,  and  trimmed  with  black  braid  in  the  same  manner,  the  sleeve  stripes  indicating 
relative  rank  to  be  of  gold  lace  and  soutache  as  hereinafter  described.  The  insignia 
and  letters  on  the  collar  will  be  the  same  as  prescribed  for  the  service  coat.  For  all 
officers,  except  chief  engineers,  surgeons  and  assistant  surgeons,  the  insignia,  a  gold 
triangle  inscribed  on  a  silver  circular  base,  to  be  embroidered  on  the  outside  of  the 
sleeves  midway  between  the  seams,  with  the  lower  edge  of  the  circle  three-eighths  of 
an  inch  above  the  upper  edge  of  the  topmost  band,  one  point  of  the  triangle  to  be 
pointing  upward.  Chief  engineers  will  have  the  insignia  of  the  propeller, -and  sur- 
geons and  assistant  surgeons  the  insignia  of  the  modified  St.  John's  cross,  as  herein- 
after described,  to  be  in  the  same  position  on  the  sleeves  as  the  insignia  for  the  assist- 
ants and  others  described  above. 

(o)  Undress  trousers. — To  be  the  same  as  for  the  service  uniform,  but  of  the  same 
color  as  the  coat. 

(p)  Evening  dress. — -The  evening  dress  of  a  civilian  will  be  the  appropriate  dress 
for  all  officers  when  attending  social  entertainments,  unless  the  undress  uniform  shall 
be  specially  designated  by  the  commanding  officer. 

(q)  Overcoat. — To  be  of  navy-blue  cloth  and  of  navy  pattern,  except  that  it  will 
not  have  straps  behind ;  bottom  of  coat  to  be  14  inches  from  the  ground ;  the  collar 
to  be  3^  inches  deep  when  turned  down.  Stripes  of  black  braid  designating  relative 
rank  shall  be  shown  upon  the  sleeves,  as  upon  the  service  coat. 

(r)  Cape  (optional). — A  circular  cape  of  dark-blue  cloth  may  be  worn  instead  of 
the  overcoat,  to  be  long  enough  to  cover  the  second  joint  of  the  thumb  when  the  arm 
is  extended;  to  have  a  velvet  collar  rolled  over,  1£  inches  deep. 

(s)  Shoes. — Black  shoes  will  be  worn  on  all  occasions  of  ceremony  with  either  the 
blue  or  the  white  uniform,  and  at  all  times  with  the  blue  uniform.  White  or  tan 
shoes  may  be  worn  on  other  occasions  with  the  white  uniform. 

(t)  Collar. — The  appropriate  collar  will  be  a  white  standing  collar. 

(u)  Cravat. — The  cravat  will  be  of  silk,  32  to  36  inches  long  and  three-quarters  of 
an  inch  to  If  inches  wide,  to  be  tied  in  a  double  bowknot. 

(v)  Insignia. — (1)  For  all  officers  except  chief  engineers,  surgeons,  and  assistant 
surgeons:  A  circular  base  of  silver  embroidery  eleven-sixteenth  of  an  inch  in  diam- 
eter, on  which  is  a  triangle  inscribed  in  gold  embroidery;  a  neat  double  line  of  silver 
thread  to  border  the  silver  base  and  a  single  gold  thread  to  border  the  sides  of  the 
triangle.  The  diameter  of  the  device,  including  the  silver  threads,  should  be  three- 
quarters  of  an  inch. 

(2)  For  chief  engineers:  A  propeller  of  four  blades  embroidered  in  gold,  to  be  seven- 
eighths  of  an  inch  wide. 


28  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

(3)  For  surgeons  and  assistant  surgeons:  The  modified  St.  John's  cross  embroidered 
in  gold,  six-eighths  of  an  inch  high. 

(w)  Cap  device. — To  be  a  spread  eagle  standing  011  a  section  of  the  sphere,  in  gold 
embroidery.  The  section  of  the  sphere  to  be  one-half  inch  in  height  and  to  be 
embroidered  over  a  backing  that  will  give  it  a  relief  of  one-sixteenth  of  an  inch  near 
the  lower  edge;  the  whole  device  to  be  one  and  one-half  inches  high.  The  parallels 
and  meridians  to  be  shown  by  the  finest  black  silk. 

(x)  Sleeve  stripes  to  indicate  relative  rank  for  the  undress  coat. — (1)  For  assistants  of 
grade  1  r  Three  stripes  of  one-vellum  gold  lace  three-eighths  of  an  inch  in  width 
and  five-eighths  of  an  inch  apart,  the  lower  edge  of  the  lowest  stripe  to  be  2  inches 
from  the  edge  of  the  sleeve.  Midway  between  each  two  stripes  a  gold  soutache  one- 
sixteenth  of  an  inch  in  diameter. 

(2)  Assistants  of  grade  2,  first  watch  officers,  surgeons,  and  chief  engineers:    The 
same  as  above,  except  that  there  will  be  but  two  stripes  with  a  soutache  between 
them. 

(3)  Aids,  all  watch  officers  except  the  first  watch  officer,  mates,  assistant  surgeons, 
and  deck  officers:  The  same  as  above,  except  that  there  will  be  but  one  stripe  with  a 
gold  soutache  on  each  side,  the  gold  soutache  below  the  stripe  to  be  2  inches  above 
the  edge  of  the  sleeve. 

(4)  Draftsmen,  recorders,  and  others  assigned  to  the  wardroom,  when  permitted  to 
wear  uniforms,  will  be  designated  by  one  gold  soutache. 

(y)  Sleeve  stripes  for  the  service  coat,  white  coat,  field  coat,  and  overcoat. — The  stripes 
on  the  sleeves  will  be  of  braid  of  appropriate  material,and  color,  arranged  as  on  the 
undress  coat  to  indicate  relative  rank,  but  the  insignia  above  the  stripes  will  be 
omitted." 

XLIV.   UNIFORMS  FOR  CREWS. 

129.  Each  member  of  a  crew  must  provide  himself  with  a  sufficient 
outfit  of  uniforms  prescribed  by  the  Superintendent  to  appear  neatly 
and  properly  dressed  at  all  times. 

130.  Uniforms  and  rating  badges  for  the  crew  will  be  similar  to  those  prescribed 
for  corresponding  ratings  in  the  Navy. 

XIV.   UNIFORMS   WHEN  ON  TEMPORARY  DUTY. 

131.  Draftsmen,  recorders,  and  others  assigned  to  temporary  duty 
in  field  parties  will  not  be  permitted  to  wear  uniform  except  by 
authority  of  the  Superintendent. 

XIVI.   UNIFORMS  ON  SHORE. 

132.  Officers  serving  on  board  ship  are  prohibited  from  wearing 
the  uniform  on  shore,  except  the  overcoat,  unless  by  express  per- 
mission of  the  commanding  officer. 

XLVIL   UNIFORMS  IN  SHORE  PARTIES. 

133.  The  foregoing  rules  will  also  apply  at  the  discretion  of  the 
Superintendent  to  all  officers  serving  on  shore  in  those  territories 
under  the  jurisdiction  of  the  United  States  where  uniforms  may  be 
desirable. 


KEGULATIONS   AND   INSTRUCTIONS.  29 

XLVIII.   ENFORCEMENT  OF  UNIFORM  REGULATIONS. 

134.  Commanding  officers  and  chiefs  of  parties  will  be  responsible 
for  the  execution  of  these  rules. 

ROUTINE    AND   DISCIPLINE    ON    SHIPBOARD. 

135.  When  applicable. — The  following  rules  for  routine  and  discipline  on  board 
ship  are  intended  to  guide  officers  in  the  care  and  management  of  the  ships  of  the 
service.     They  have  been  prepared  more  especially  for  the  larger  ships,  but  are 
applicable  to  all  where  the  ship's  complement  permits  the  division  of  duties  indicated. 

136.  Routine  subordinate  to  surveying. — In  enforcing  discipline  as  it  affects  rou- 
tine, commanding  officers  are  to  bear  in  mind  that  surveying  is  their  first  duty;  and 
the  routine  for  the  care  of  the  ship  is  a  subordinate  duty  when  on  the  field  of  work, 
but  is  in  no  case  to  be  neglected. 

137.  Immediate  report  of  things  amiss. — Anything  amiss  in  any  part  of  the  ship 
shall  be  immediately  reported  to  the  commanding  officer.     At  sea,  during  the  hours 
from  8  p.  m.  to  daylight,  the  chief  petty  officer  of  the  watch  shall  make  an  inspection 
throughout  the  ship  and  report  to  the  officer  on  watch  at  the  end  of  each  hour. 

138.  Work  which  interferes  with  ship's  efficiency. — Before  any  work  is  undertaken 
which  will  interfere  with  the  efficiency  of  the  ship,  permission  for  such  work  must 
be  obtained  from  the  commanding  officer. 

139.  Alterations  not  allowed. — No  alterations  in  the  internal  arrangements  of  the 
ship  affecting  the  quarters  of  the  officers  and  crew  are  to  be  made  without  permission 
from  the  Superintendent. 

140.  Docking. — Steel   vessels  should   be  docked   every  six  months;   wooden  or 
sheathed  vessels  once  every  year  if  practicable. 

141.  Corrosion. — Look   out   for   corrosion,  particularly   along   the   waterline   and 
around  sea  valves. 

142.  Steel  vessels  to  avoid  proximity  of  coppered  ones. — Never  allow  an  iron  or  steel 
vessel  to  lie  alongside  of  a  coppered  vessel. 

143.  Loose  brass  and  iron  scale. — Never  allow  loose  brass  or  copper  to  lie  in  contact 
with  the  iron  of  the  ship;  loose  iron  scale  is  nearly  as  bad. 

144.  Scale  due  to  coal. — In  iron  and  composite  ships  frequent  examination  is  to  be 
made  of  the  iron  or  steel  which  comes  in  contact  with  the  coal,  or  on  which  water  drip- 
pings from  the  coal  are  liable  to  lodge.     Iron  or  steel  in  the  coal  bunkers  is  to  have  all 
scale  removed  as  soon  as  it  forms,  and  to  be  kept  well  covered  with  paint. 

145.  Zinc  to  protect  from  corrosion. — In  wooden  or  sheathed  vessels  having  iron 
propellers,  and  in  iron  or  steel  vessels  having  bronze  or  composition  propellers,  zinc 
must  be  placed  to  protect  the  iron  or  steel. 

146.  Cement  a  protection  against  corrosion. — On  steel  or  composite  vessels  a  sufficient 
quantity  of  paints  and  cement  should  always  be  kept  on  hand  to  cover  or  protect  any 
part  of  the  hull  or  frame  which  shows  signs  of  corrosion. 

147.  Care  of  -decks. — The  decks  shall  not  be  too  frequently  holy-stoned.     Lower 
derk  shall  be  mopped  so  as  to  avoid  dampness  below  as  much  as  possible. 

148.  Magazine. — The  magazine  shall  not  be  opened  except  with  the  permission  of 
the  commanding  officer,  who  will  keep  the  keys  in  his  charge. 

149.  Pumps  and  fire  hose. — All  the  pumps  in  the  ship  shall  be  frequently  tested,  so 
as  to  keep  them  in  good  working  order;  and  the  fire  hose  shall  be  kept  ready  and  con- 
venient to  the  pumps,  and  all  fire-extinguishing  apparatus  shall  be  brought  into 
practice  whenever  fire  drill  is  performed.     Fire  extinguishers  must  be  recharged  at 
least  once  in  each  year. 

150.  Rubber  gaskets. — All  rubber  gaskets  for  air  ports,  water-tight  doors,  and  man- 
holes should  be  kept  free  from  grease,  oil,  or  paint. 


30  UNITED   STATES   COAST   AND   GEODETIC    SUKVEY. 

151.  Bilges. — Examine  bilges  frequently,  and  keep  all  exposed  iron  or  steel  covered 
with  paint.     Keep  the  bilges  clean  and  dry  by  frequent  inspections,  and  always 
inspect  and  clean  them  before  going  to  sea. 

152.  Small  arms. — The  small  arms  are  to  be  frequently  examined  and  to  be  kept 
clean  and  in  working  order. 

153.  Chain  cables. — Chain  cables  are  to  be  overhauled  at  least  twice  a  year  and  wind- 
lass to  be  overhauled  frequently. 

154.  Life  buoys. — Life  buoys  to  be  overhauled  and  kept  in  good  working  order  and 
detaching  apparatus  tested  monthly. 

155.  Steering  gear  and  whistle. — All  steering  gear  to  be  frequently  tested  and  kept 
in  working  order.     Before  getting  underway,  the  whistle,  engine-room  signals,  and 
steering  gear  should  be  tried  and  it  should  be  seen  that  all  is  clear  under  the  ship's 
stern. 

156.  Air  ports  at  sea. — At  sea,  no  air  port,  except  in  cabin  and  wardroom,  will  btk 
opened  without  permission  of  the  first  officer,  and  the  officer  on  watch  is  to  be  informed 
if  there  are  any  open  anywhere  in  the  ship. 

157.  Lifeboat. — The  lifeboat  is  always  to  be  ready  for  lowering,  and  when  at  sea  will 
be  provided  with  a  compass,  breaker  of  water,  and  a  box  of  provisions  packed  in  tin. 

158.  Bedding  to  be  aired. — Bedding  shall  be  frequently  aired.     Hammocks  and 
mattress  covers  shall  be  scrubbed  at  least  once  a  month. 

159.  Care  of  sails  and  rigging. — Slack  up  running  rigging  in  wet  weather  and  dry 
sails  as  soon  as  possible  after  they  have  been  wet.     When  not  in  use  all  running  gear 
should  be  hauled  taut;  yards,  booms,  and  gaffs  squared,  and  sails  and  awnings  neatly 
furled  or  stowed.     Canvass  and  cordage  must  be  thoroughly  dried  before  storing. 

160.  Supplies  logged  when  received. — All  stores  received  on  board  ship  shall  be 
taken  charge  of  by  the  officer  having  charge  of  the  department  to  which  they  belong, 
and  a  list  of  all  supplies  and  outfit  for  the  ship  received  on  board  shall  be  entered  in 
the  log. 

161.  Inflammable  material. — No  painted  canvas  is  to  be  stored  below;  when  not  in 
use  it  is  to  be  examined  frequently.     All  turpentine,  alcohol  and  volatile  oils  are  to 
be  stored  in  chests  on  deck.     No  naked  light  will.be  taken  into  a  hold  or  storeroom 
where  kerosene  is  stowed. 

162.  Care  of  holds  and  storerooms. — Every  effort  should  be  made  in  the  direction 
of  cleanliness,  neatness,  and  order.     Holds  and  storerooms  should  be  carefully  and 
neatly  stowed,  having  due  regard  to  nature  of  stores,  their  accessibility,  classification, 
inflammability,  and  effect  of  moisture.     Lime  and  cement  must  be  stored  in  dry  places 
and  protected  from  moisture. 

163.  Ventilation  of  holds  and  storerooms. — Holds  and  storerooms  are  to  be  frequently 
ventilated,  and  the  magazine  to  be  examined  for  dampness  at  stated  intervals.     Care 
is  to  be  exercised  that  the  "abandon  ship"  stores  are  properly  packed  and  fit  for  use. 

164.  Routine  duties. — Station  bills  must  be  made  out  and  kept  corrected  and  placed 
in  frames  under  glass  and  in  a  place  accessible  to  the  crew  as  follows:  Watch  bill,  fire 
bill,  and  boat  bill  for  abandon  ship. 

165.  Care  must  be  taken  that  the  numbers  and  duties  on  each  man's  station  billet 
correspond  to  the  station  bills. 

166.  Log  book. — Regular  deck  and  engineer's  log  shall  be  kept  on  the  vessels  of  the 
service,  and  strict  attention,  when  writing  the  log,  is  to  be  paid  to  all  of  the  instruc- 
tions printed  in  the  front  of  these  books. 

167.  Fire  quarters. — Fire  quarters  shall  be  had  once  a  week  (and  oftener  when  at 
sea)  if  possible.    The  fact  that  these  exercises  have  been  performed  shall  be  entered 
in  the  log. 

168.  Galley  fires. — Galley  fires  are  to  be  extinguished  at  8  p.  m.,  unless  otherwise 
specially  authorized ;  and  their  extinction  is  to  be  reported  by  the  master-at-arms  or 
leading  petty  officer  on  board. 


REGULATIONS   AND   INSTRUCTIONS.  31 

169.  Open  lights. — No  open  light  is  to  be  taken  into  the  paint  locker  or  into  any 
storeroom  where  straw  or  other  combustibles  are  kept,  or  into  coal  bunkers  until  they 
have  been  thoroughly  ventilated  by  removal  of  the  deck  bunker  plates. 

170.  Lights  out. — Lights,  except  cabin,  wardroom,  and  the  designated  standing 
lights  on  berth  and  orlop  decks,  must  be  extinguished  at  9  p.  m.    The  wardroom  lights 
must  be  extinguished  at  10  p.  m.,  when  at  sea  or  on  the  working  grounds,  and  11  p.  m. 
when  in  port.     Special  permission,  in  each  instance,  for  extensions  can  be  granted  by 
the  commanding  officer  upon  request  from  the  first  officer. 

171.  Matches. — Safety  matches  only  will  be  allowed  on  board  ship. 

172.  Smoking  lamp. — A  smoking  lamp  will  be  lighted  during  the  hours  that  the  crew 
are  permitted  to  smoke. 

173.  Smoking. — No  smoking  will  be  permitted  in  the  holds  or  storerooms  or  galley, 
or  while  at  work  in  any  part  of  the  ship. 

174.  Sheath  knives. — Sheath  knives  will  not  be  permitted  to  be  worn  by  the  crew. 

175.  Issuing  officer. — The  officer  in  charge  of  the  clothing  and  small  stores  must  be 
present  when  clothing  and  small  stores  are  issued  to  the  petty  officers  and  crew,  and 
he  will  be  held  responsible  for  a  correct  accounting  for  the  same.     Such  issues  should 
be  made  at  definitely  stated  intervals  fixed  by  the  commanding  officer. 

176.  Watches. — At  sea  with  three  watch  officers,  the  first  officer  will  take  the  morn- 
ing and  second  dog  watches  and  relieve  for  meals;  the  first  officer  is  subject  to  calls 
at  all  times. 

177.  Day's  duty  in  port. — In  port  all  wardroom  officers  will  take  day's  duty  when 
so  ordered  by  the  commanding  officer;  the  first  officer  is  always  on  duty. 

178.  Observations  at  sea. — At  sea  all  wardroom  officers,  except  chief  engineer  and 
medical  officer,  will  take  time  sights  and  meridian  altitudes  of  the  sun,  and  star 
sights  for  ascertaining  the  ship's  position  whenever  practicable.     They  will  also  take 
azimuth  for  ascertaining  the  compass  error,  and  work  out  dead  reckoning.     At  noon 
each  day,  they  will  hand  into  the  commanding  officer  their  determinations  of  the 
ship's  position  for  that  hour. 

179.  Compass  deviation. — Swing  ship  for  deviation  of  the  compass  whenever  there 
is  any  considerable  change  in  latitude  or  any  redistribution  of  iron  or  steel  about  the 
ship,  or  when  she  has  been  lying  in  a  fixed  direction  for  any  length  of  time,  or  after 
having  been  undergoing  repairs.    At  sea  the  deviations  on  courses  steered  should  be 
checked  by  frequent  azimuths,  as  mentioned  in  foregoing  paragraph,  and  a  record 
kept  in  a  book  or  other  manner  convenient  for  reference. 

180.  Shore  boats  in  port. — When  in  port  boats  will  be  sent  ashore  for  officers  and  crew 
at  regular  hours,  and  so  as  not  to  encroach  on  the  meal  time  allowed  to  the  crew.     No 
boat  shall  be  sent  ashore,  or  elsewhere,  after  midnight  for  the  accommodation  of  any 
person. 

181.  Permission  to  leave  ship. — Officers  must  obtain  permission  from  the  com- 
manding officer  and  report  the  fact  to  the  first  officer  before  leaving  the  ship. 

182.  Shore  liberty. — Petty  officers  and  crew  will  be  granted  liberty  by  the  first 
officer,  under  authority  from  the  commanding  officer.     Petty  officers  and  crew  of  the 
engineer's  force  will  first  get  permission  for  leave  from  the  chief  engineer,  who  will 
submit  their  names  for  the  liberty  list  to  the  first  officer.     Not  more  than  one-half  of 
the  crew  must  ever  be  permitted  to  be  absent  from  the  ship  on  liberty  at  the  same 
time. 

183.  Report  on  leaving  and  return. — All  officers  leaving  or  returning  to  the  ship  will 
report  to  the  officer  on  watch.     Every  officer  or  man  upon  reaching  the  quarter  deck, 
or  upon  leaving  it  to  go  over  the  side,  shall  salute.     This  salute  shall  be  returned  by 
the  officer  of  the  watch  at  hand. 

184.  Unnecessary  noise. — When  working  ship  all  unnecessary  noise  will  be  stopped. 


32  UNITED   STATES   COAST  AND   GEODETIC   SURVEY. 

185.  Colors. — Officers  and  crew  when  on  deck  at  the  hoisting  and  lowering  of  the 
colors  will  face  the  national  ensign,  stand  at  attention  and  salute  when  the  colors  are 
set  or  reach  the  rail. 

186.  Evening  report,  ship's  condition. — All  holds  to  be  closed  and  water-tight  doors 
and  hatches  to  be  examined  and  reported  by  the  boatswain  at  8  p.  m.     Boatswain  and 
carpenter  will  report  condition  of  rigging,  sails,  ground  tackle,  and  water  in  bilges, 
to  the  first  officer,  who  will  then  report  to  the  commanding  officer. 

187.  Chronometers. — The  winding  of  the  chronometers  must  be  reported  to  the 
commanding  officer  at  8  a.  m.  by  the  first  officer  or  other  officer  detailed  for  the  duty. 

188.  Keys. — Keys  to  storerooms,  holds,  etc.,  will  be  kept  on  a  keyboard  in  the  first 
officer's  room. 

189.  Maintenance  of  dignified  manner.— Officers  shall  perform  their  duties  in  a 
dignified  manner  and  avoid  familiarity  with  petty  officers  or  crew.     Orders  shall  be 
given  in  seamanlike  language,  and  their  prompt  execution  demanded  and  enforced. 

190.  Subduing  unruly  men. — An  officer  must  not  lay  hands  on  a  member  of  the 
crew  except  in  self-defense.     It  is  the  duty  of  the  master-at-arms,  aided  by  such  of 
the  crew  as  occasion  requires,  to  furnish  the  physical  force  for  subduing  unruly  men. 

191.  Private  money  transactions  with  crew  forbidden. — Officers  are  forbidden  to 
have  money  transactions  with  any  member  of  the  crew  except  in  an  official  capacity. 

192.  Inquiry  into  offenses. — When  a  member  of  the  crew  is  guilty  of  an  offense  he 
shall  be  promptly  brought  to  the  mast,  where  his  case  will  be  brought  before  the  first 
officer,  and  if  found  necessary  by  him,   referred  to  the  commanding  officer  for 
punishment . 

193.  Charges  against  an  officer. — When  an  adverse  report  is  made,  or  charges  pre- 
ferred, against  an  officer,  it  must  be  done  promptly  and  in  writing  and  the  accused 
officer  must  be  furnished  with  a  copy  of  the  report  by  the  commanding  officer  within 
24  hours  and  given  an  opportunity  to  make  a  statement  in  his  own  behalf. 

194.  Petty  officer's  routine  duties. — The  routine  duties  of  the  petty  officers  and  men 
can  not  be  covered  by  specific  regulations  which  would  meet  the  requirements  on 
board  every  vessel.     The  duties  of  the  men  must  necessarily  differ  on  the  different 
vessels,  and  they  should  not  be  encouraged  to  believe  that  those  in  the  same  rating 
perform  the  Same  duties  on  all  the  vessels  of  the  service.     The  members  of  the  crew 
must  also  be  made  to  understand  that  they  are  to  perform  not  only  the  duties  desig- 
nated by  their  ratings,  but  any  others  which  the  commanding  officer  may  deem  in 
the  interests  of  the  service  and  which  they  are  capable  of  performing. 

195.  Character  of  routine  work. — The  routine  work  on  board  ship  will  largely  depend 
upon  the  size  of  the  vessel  and  of  her  complement,  and  the  locality  and  nature  of  her 
work. 

196.  Routine  work  logged. — Notes  appropriate  to  the  foregoing  routine  duties  shall 
be  entered  in  the  log  each  day. 

197.  Muster. — At  muster  officers  will  fall  in  on  starboard  or  weather  side  of  quarter- 
deck and  face  inboard.    The  assistant  engineers,  chief  petty  officers,  and  writer  will 
fall  in  forward  of  the  officers  with  space  between  them.     The  petty  officers  and  men 
will  fall  in  on  the  port  or  lee  side  of  the  quarterdeck  in  double  rank,  the  petty  officers 
aft,  and  the  messmen's  branch  at  the  forward  end  of  the  line.     The  first  officer  will 
conduct  the  muster  and  report  to  the  commanding  officer,  and  accompany  the  latter 
on  his  inspection. 

198.  Inspection. — At  inspection  of  the  ship,  the  first  officer  and  medical  officer  shall 
accompany  the  commanding  officer,  and  the  chief  engineer  shall  also  accompany  the 
commanding  officer,  during  his  inspection  of  the  engineer's  department.    The  cooks, 
stewards,  captain  of  the  hold,  and  master-at-arms  shall  attend  in  their  stations  to 
open  any  storeroom  or  locker  which  the  commanding  officer  desires  to  inspect. 

199.  Honors  and  distinctions. — If  the  President  of  the  United  States,  or  ruler  of  a 
foreign  country,  comes  aboard,  officers  and  crew  will  be  in  uniform  and  at  muster. 


EEGULATIONS   AND   INSTRUCTIONS.  33 

The  commanding  officer  and  such  other  officers  as  he  may  designate  will  receive  the 
visitor  at  the  gangway.  When  he  reaches  the  deck,  officers  and  men  shall  salute. 
The  President's  flag  (or  that  of  the  nation  to  which  the  ruler  belongs)  is  to  be  hoisted 
at  the  main  as  he  steps  aboard  and  will  remain  there  as  long  as  he  is  on  board,  and  be 
hauled  down  as  he  goes  over  the  side. 

200.  Same  as  above  for  Vice  President;  the  national  ensign  at  fore.     Same  as  above 
for  Secretary  of  Commerce  and  Labor;  Secretary's  flag  at  main.     Same  as  above  for 
Superintendent  of  the  Coast  and  Geodetic  Survey,  the  Superintendent's  flag  at  the 
fore.     Same  as  above  for  Assistant  Secretary  of  Commerce  and  Labor,  other  Cabinet 
officers,  Chief  Justice  of  Supreme  Court,  Governor  of  State  or  Province  where  anchored, 
Speaker  of  the  House  and  Committees  of  Congress,  national  ensign  at  the  fore. 

201.  Army  and  Navy  officers  of  the  rank  of  brigadier  general  or  rear  admiral  shall 
be  received  at  the  gangway  by  the  senior  officer  on  board,  the  next  in  rank,  and  the 
officer  of  the  deck. 

202.  The  commanding  officer  and  officer  of  the  deck  will  attend  at  the  gangway 
whenever  a  commanding  officer  of  a  Coast  and  Geodetic  Survey  vessel  leaves  the  ship 
or  comes  on  board. 

203.  The  officer  of  the  watch  or  on  day's  duty  will  attend  at  the  gangway  whenever 
the  commanding  officer  leaves  the  ship  or  comes  on  board. 

204.  Official  visits  in  the  Coast  and  Geodetic  Survey  service  shall  be  exchanged 
by  the  commanding  officers  as  soon  as  practicable  after  meeting,  or  arriving  within 
communicating  distance.    The  junior  shall  make  the  first  visit  and  it  shall  be  returned 
within  24  hours,  if  practicable. 

205.  After  dark,  all  boats  approaching  the  ship  will  be  hailed  by  the  petty  officer 
on  watch;  the  replies  from  a  boat  to  ship's  hail  are  as  follows: 

By  the  commanding  officer,  "Name  of  vessel." 

By  wardroom  officers,  "Aye,  aye." 

By  assistant  engineers  and  chief  petty  officer,  "No,  No." 

By  crew,  "Hello." 

By  boat  not  going  alongside,  "Passing." 

206.  In  entering  boats  the  junior  precedes;  the  senior  is  in  charge  of  the  boat  and 
precedes  in  getting  out. 

207.  Flags. — The  national  ensign  will  be  hoisted  in  port  at  8  a.  m.  and  hauled  down 
at  sunset. 

208.  The  Coast  and  Geodetic  Survey  pennant  will  always  be  displayed  at  the  main 
while  the  vessel  is  in  commission. 

209.  The  Union  Jack  will  be  hoisted,  in  port,  on  Sundays  and  holidays,  the  same 
time  as  the  ensign.     The  ensign  will  always  be  hoisted  when  coming  into  or  going 
out  of  port,  and  when  meeting  a  vessel  at  sea. 

210.  The  Coast  and  Geodetic  Survey  service  flag  will  be  hoisted  at  the  foremast 
head  when  coming  in  or  going  out  of  port,  or  at  any  other  time  when  the  national 
ensign  is  hoisted  that  the  commanding  officer  may  direct. 

211.  The  national  ensign  will  be  used  as  a  boat  flag  by  all  officers. 

212.  The  colors  are  not  to  be  dipped  to  a  passing  vessel  except  in  answer  to  a  similar 
salute.     Salutes  by  whistle  should  not  be  made  except  in  answering  similar  salutes. 

213.  Dressing  ship. — When  dressing  ship  the  national  flag  shall  be  placed  at  each 
masthead  and  at  the  peak  or  staff.     Under  the  national  flag  at  the  foremast  head  the 
Coast  and  Geodetic  Survey  service  flag  shall  be  hoisted.     Union  jack  on  staff  forward 
or  on  the  forestay.     Lines  of  signal  flags  and  pennants  (not  national  or  Coast  and 
Geodetic  Survey)  to  extend  from  under  the  jibboom  to  the  mastheads  and  to  the  peak, 
and  from  thence  over  the  stern.     If  there  are  not  sufficient  signals  on  board  to  dress 
ship  rainbow  fashion,  as  above,  the  signals  should  be  spaced  from  the  masthead  to  the 
rail  on  the  port  side  of  foremast  and  starboard  side  of  mainmast,  or  only  the  flaga 
specified  for  mastheads,  peak,  and  jack  staff,  as  above  mentioned. 

72043°— 13 3 


34  UNITED    STATES   COAST   AND   GEODETIC    SURVEY. 

214.  Mess  treasurers  to  keep  informed. — The  mess  treasurers  shall  keep  themselves 
informed  as  to  the  length  of  time  for  which  mess  supplies  shall  be  laid  in  by  inquiry  of 
the  commanding  officer,  through  the  first  officer,  whenever  necessary. 

215.  Officers  mess. — Officers  shall  mess  in  the  apartments  assigned  therefor  and 
at  the  regular  mess  table  when  on  the  ship,  unless  in  case  of  sickness.     The  com- 
manding officer  shall  be  privileged  'to  join  the  wardroom  mess,  but  if  served  in  the 
cabin  he  shall  pay  25  per  cent  higher  than  if  served  in  the  wardroom. 

216.  Banking  officer  to  preside  at  mess. — The  ranking  officer  of  the  normal  force 
present  shall  preside  and  have  power  to  preserve  order. 

217.  Wardroom  mess. — The  mess  treasurer  shall  be  elected  by  a  majority  vote  of 
the  members  of  the  mess.     He  will  have  charge  of  all  the  receipts,  expenditures,  and 
property  of  the  mess.     He  shall  keep  an  accurate  account  of  all  receipts  and  expendi- 
tures, which  shall  be  open  at  all  times  to  the  inspection  of  any  member  of  the  mess. 
At  the  end  of  each  month  he  shall  render  to  the  auditing  committee  a  full  account  of 
the  mess.     He  shall  incur  no  indebtedness  which  can  not  fairly  be  discharged,  and 
if  for  any  reason  he  is  obliged  to  relinquish  the  position  of  mess  treasurer,  he  shall 
inform  his  successor  of  all  unpaid  bills  and  turn  the  mess  accounts  over  to  him.     He 
shall  when  practicable  personally  attend  to  the  settlement  of  all  accounts  at  least  once 
a  month.     An  election  for  mess  treasurer  shall  be  held  at  least  once  every  two  months. 
All  wardroom  officers  comprising  the  mess  are  eligible  to  election  as  mess  treasurer, 
and  if  elected  shall  so  serve  if  approved  by  the  commanding  officer,  but  no  officer 
shall  be  required  to  serve  more  than  two  months  consecutively  without  his  consent. 

218.  Meal  hours. — The  hours  for  serving  meals  shall  be  subject  to  approval  by  the 
commanding  officer. 

219.  Payment  of  mess  bill  in  advance. — On  the  first  day  of  each  month  each  member 
of  the  mess  shall  pay  to  the  mess  treasurer  an  advance  of  the  estimated  amount  of  his 
mess  bill  for  the  current  month.     If  the  expense  per  capita  for  the  month  is  less  than 
the  advances  made,  the  excess  shall  be  credited  to  the  officers  on  the  following  month's 
advance.     An  officer  joining  a  vessel  and  entering  the  mess  shall  deposit  with  the  mess 
treasurer,  if  so  requested,  within  10  da^ys  after  he  has  reported  for  duty,  his  estimated 
share  of  the  mess  bill  for  the  current  month. 

220.  Deductions  and  allowances  on  mess  bill. — An  officer  is  responsible  for  his 
share  of  the  mess  expenses  during  all  the  time  that  he  is  attached  to  the  ship,  and  no 
deductions  nor  allowances  shall  be  made  to  him  for  any  reason  except  when: 

(a)  His  absence  is  under  an  order  of  the  Superintendent  requiring  him  to  defray  his 
own  expenses  elsewhere. 

(6)  His  absence  is  under  an  order  of  his  commanding  officer,  detailing  him  for 
detached  duty  and  he  is  not  served  by  the  mess  while  on  such  duty. 

(c)  He  is  absent  on  leave  granted  by  the  Department  of  Commerce  and  Labor. 

(d)  He  is  absent  on  sick  leave. 

221.  When  absent  under  exceptions  (a)  and  (6),  he  shall  not  be  charged  with  a  mess 
bill  on  board  the  ship;  under  (c)  and  (c?),  if  he  is  absent  for  a  longer  period  than  three 
days,  he  shall  be  entitled  to  a  rebate  of  the  full  amount  for  all  time  in  excess  of  three 
days,  but  no  rebate  shall  be  made  for  an  absence  of  less  than  three  days. 

222.  Wine  mess. — Wardroom  officers  may  form  wine  messes,  but  no  officer  shall  be 
required  to  become  a  member  thereof. 

223.  Distilled  spirits. — Distilled  spirits  will  not  be  permitted  as  mess  stores,  nor  on 
board  the  vessels  of  the  Coast  and  Geodetic  Survey,  except  under  control  of  the 
medical  officers  as  medical  stores,  or  by  an  individual  officer  on  permission  granted  in 
writing  by  the  commanding  officer,  which  he  may  revoke  at  any  time. 

224.  Forward  messes. — The  forward  messes,  except  in  Philippine  waters,  shall 
elect  their  own  mess  treasurer,  who  shall  serve  with  the  approval  of  the  commanding 
officer,  and  may  select  from  among  themselves  a  committee  of  three  members  to  super- 
vise their  mess  affairs,  and  bills  paid  shall  be  open  to  the  inspection  of  such  mess 
committee  at  suitable  hours. 


REGULATIONS   AND   INSTRUCTIONS.  35 

COMMANDING  OFFICERS. 

225.  The  commanding  officer. — Oil  assuming  or  relinquishing  the  command  of  a 
Coast  and  Geodetic  Survey  vessel,  the  commanding  officer  shall  muster  the  officers 
and  crew  and  read  his  orders  assigning  him  to  the  command  or  relieving  him,  as  the 
case  may  be. 

226.  Responsibility. — He  is  responsible  for  the  lives  and  property  under  his  com- 
mand and  for  the  quantity  and  quality  of  the  work  performed  by  the  party  under  his 
charge;  he  is  responsible  for  the  discipline  and  government  of  the  officers  and  all  others 
under  his  command  and  is  required  in  his  person  to  show  a  good  example  of  honor, 
industry,  and  subordination.     He  shall  guard  against  and  suppress  all  dissolute  and 
immoral  practices. 

227.  Weekly  inspection. — He  shall  inspect  the  ship  throughout  once  a  week,  and 
the  fact  of  such  inspection  shall  be  entered  in  the  log. 

228.  Examination  of  log  books. — He  shall  examine  the  logs  of  the  ship,  approve  and 
sign  them  in  accordance  with  the  instructions  given  therein  for  the  keeping  of  the  log 
books. 

229.  Settlement  of  bills. — He  shall  see  that  all  bills  are  settled  before  leaving  port. 

230.  Orders  not  changed  because  of  temporary  absence. — No  general  order  of  the 
commanding  officer  shall  be  changed  by  reason  of  his  temporary  absence  from  the 
ship. 

231.  Mess  audit  board. — At  the  end  of  each  month  he  shall  appoint  a  board  of  three 
officers  to  examine  and  audit  the  accounts  of  the  wardroom  and  forward  messes  and 
wine  mess.     This  board  shall  submit  its  findings  to  him  on  Form  345.     If  irregularities 
or  delinquencies  are  reported  he  shall  direct  immediate  provision  for  their  settle- 
ment.    He  will  forward  the  report  to  the  office  as  directed  under  the  heading  of 
"Reports,"  and  title  of  "Audit  of  mess  accounts." 

232.  Official  papers  to  be  accessible. — He  shall  cause  a  file  of  all  general  orders, 
circulars,  general  instructions  for  the  season's  work,  and  all  other  official  matter  of  like 
tenor,  issued  by  the  Superintendent,  to  be  kept  where  it  is  accessible  for  the  infor- 
mation of  the  officers  of  the  vessel. 

233.  First  officer  to  be  kept  informed. — He  shall  keep  the  first  officer  informed  as  to 
the  work  and  duties,  in  order  that  during  his  absence  the  latter  may  intelligently 
perform  the  duties  in  accordance  with  his  wishes. 

234.  To  handle  vessel  when  necessary. — Should  he  deem  it  necessary  to  handle 
the  vessel  himself,  he  shall  regularly  relieve  the  officer  of  the  deck  and  assume  sole 
charge. 

235.  Health  and  comfort  of  complement. — He  shall  have  a  proper  regard  for  the 
health  and  comfort  of  all  on  board  the  ship. 

236.  Shall  enforce  rules  for  routine  duties. — He  shall  see  that  the  "routine  duties" 
elsewhere  prescribed  in  these  rules  are  carried  out. 

237.  Official  correspondence. ^He  shall  file  all  official  correspondence  received  by 
him  and  shall  keep  copies  of  all  official  letters  sent  by  him.     These  files  are  a  part 
of  the  records  of  the  ship  and  remain  on  board. 

238.  Shall  exercise  economy. — He  shall  see  that  economy  is  exercised  in  the  expen- 
ditures of  every  department  of  the  ship  and  shall  exercise  a  careful  supervision  of  all 
estimates  for  supplies  and  outfit,  and  repairs,  and  see  that  no  unnecessary  items  are 
included. 

239.  First  officer  to  be  present  at  investigation  of  offense. — When  investigating  any 
offense  or  complaint  at  the  mast,  he  shall  require  the  presence  of  the  first  officer,  and 
the  officer  making  the  report  (if  any)  shall  be  present.     A  record  of  all  punishments 
inflicted  on  the  crew  shall  be  kept  in  the  log. 

240.  Disciplinary  treatment  of  officer. — He  shall  inflict  no  punishment  on  any 
officer  except  private  reprimand  or  suspension  from  duty,  or  confinement  to  his  room 
for  not  to  exceed  10  days,  or  restriction  aboard  ship;  longer  suspension  or  confinement 


36  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

will  not  be  permitted,  but  in  cases  of  gross  insubordination  or  neglect  of  duty,  which 
require  immediate  action,  the  commanding  officer  is  authorized  to  initiate  the 
removal  or  suspension  of  the  offending  officer  by  detaching  him  from  duty  on  the 
vessel  with  written  orders  to  report  to  the  Superintendent  in  person.  In  cases  of 
this  kind  the  facts  in  the  case,  together  with  the  action  taken,  must  be  reported  in 
writing  to  the  Superintendent  immediately  so  that  effective  action  may  be  taken  by 
him. 

241.  Bules  for  preventing  collisions. — He  shall  see  that  the  Rules  for  Preventing 
Collisions  at  Sea  are  strictly  carried  out  on  board  the  vessel. 

242.  In  case  of  shipwreck  or  collision. — He  shall,  in  case  of  shipwreck  or  collision, 
enforce  strict  discipline  and  remain  by  the  vessel  as  long  as  possible,  to  save  the  crew? 
log  books,  pay  and  receipt  rolls,  muster  rolls,  and  other  valuable  papers,  and  as  much 
valuable  property  as  possible,  and  he  should  be  the  last  person  to  leave  the  ship. 
He  will  report  the  circumstances  attending  the  disaster  to  the  Superintendent  at  the 
first  opportunity,  and  a  full  entry  of  the  occurrence  will  be  entered  in  the  log  book. 

243.  Report  of  accident  or  damage. — He  shall  make  immediate  report  to  the  Super- 
intendent of  any  accident  or  damage  to  the  hull  or  equipment  of  the  vessel  which  will 
require  an  allotment  for  repairs.     In  case  of  accident  causing  damage  to  a  vessel  or 
the  property  of  others  he  shall  make  immediate  report  to  the  Superintendent  giving 
full  details  of  the  accident  and  an  estimate  of  the  probable  cost  of  repairs. 

244.  Delivery  of  official  communications. — All  orders  and  official  communications 
received  by  him  for  any  person  under  his  command  shall  be  immediately  delivered 
or  communicated  to  the  person  affected  thereby,  unless  a  time  be  specified  for  their 
delivery,  and  he  shall  indorse  thereon  the  date  of  their  receipt  and  time  of  delivery. 

245.  Notification  in  regard  to  mail. — He  shall  before  leaving  port  give  suitable  in- 
formation for  the  convenience  of  the  ship's  company  as  to  where  personal  mail  may 
be  forwarded. 

246.  Passengers. — He  shall  receive  no  passengers  on  board  without  permission 
from  the  Superintendent,  except  in  an  emergency.     The  names  of  all  passengers  and 
date  of  their  arrival  and  departure  are  to  be  entered  in  the  ship's  log  and  on  report  of 
changes  (Form  365). 

247.  Scheme  for  painting  ship. — He  shall  see  that  the  ship  is  painted  according  to 
the  following  scheme,  unless  otherwise  ordered  by  the  Superintendent,  and  shall  not 
change  the  outside  appearance  of  the  ship  without  instructions: 

248.  The  outside  of  hulls  above  the  copper,  or  above  the  bottom  paint,  as  the  case 
may  be,  shall  be  white,  and  except  at  the  water  line,  on  the  rigging,  and  at  the  top  of 
the  smoke  stack,  there  shall  be  no  paint  in  sight  other  than  white  and  straw  yellow. 
The  living  quarters,  engine  room,  storerooms,  etc.,  shall  be  painted  white.     Around 
the  tops  of  smoke  stacks  shall  be  painted  a  black  band  equal  in  width  to  one-third  of 
its  diameter. 

249.  Superintendent  informed  of  movement  of  vessel  by  telegraph. — He  shall  by 
telegram  or  otherwise  keep  the  Superintendent  informed  of  the  movements  of  the 
ship.     He  should  immediately  telegraph  his  arrival  in  port  after  a  voyage. 

250.  In  the  matter  of  accounts,  routine  reports,  and  survey  work  he  will  be  guided 
by  the  regulations. 

251.  Shipping  crews. — In  the  matter  of  shipping  members  of  the  crew   he  shall 
follow  the  regulations  as  prescribed  therefor,  and  the  rules  as  given  on  Form  No.  366, 
"  Shipping  articles. "    In  the  case  of  persons  who  are  entitled  to  additional  pay  (of  $1 
per  month  after  three  years'  service)  under  the  terms  prescribed  for  reshipments,  the 
total  pay  should  be  stated  in  the  reshipping  articles.     Such  articles  should  have  the 
words  "second  shipment,"  "third  shipment,"  etc.,  written  on  them.     Men  whose 
terms  expire  while  the  ship  is  at  sea  can  be  reshipped  on  the  following  day. 

252.  Complement. — He  shall  not  ship  to  exceed  the  number  of  men  allowed  by  the 
complement  of  the  ship  in  any  rating. 


REGULATIONS   AND   INSTRUCTIONS.  37 

253.  On  leaving  ship  to  inform  first  watch  officer. — On  leaving  the  ship  he  will 
inform  the  first  officer  or  the  senior  officer  on  board  of  the  fact. 

254.  Inspection  of  boilers. — He  shall  cause  an  official  inspection  of  the  boilers  to  be 
made  at  least  once  in  each  year.     An  inspection  made  by  the  engineer  force  of  the  ship 
shall  not  be  considered  as  a  substitute  for  an  inspection  by  the  United  States  local 
inspectors  of  boilers,  unless  the  inspection  is  made  by  authority  of  the  Superintendent, 
especially  granted  for  the  particular  case,  except  as  hereinafter  provided.    When  it 
is  not  practicable  to  have  the  annual  inspection  of  the  boilers  made  by  the  United 
States  local  inspectors,  the  commanding  officer  shall  notify  the  Superintendent  and 
request  instructions.     In  cases  of  emergency  when  a  United  States  inspector  is  not 
available,  the  commanding  officer  may  order  an  inspection  by  the  engineer  force  of 
the  ship,  reporting  the  facts  to  the  Superintendent. 

255.  Report  condition  of  vessel. — Commanding  officers  shall  at  the  close  of  each 
season's  work  make  a  report  on  the  condition  of  the  vessels  under  their  command,  with 
an  estimate  in  detail  of  the  probable  necessary  repairs  for  the  ensuing  six  months. 

256.  Examination  of  tail  shaft.— The  commanding  officer  will  avail  himself  of  the 
opportunity,  when  docking  his  ship,  to  have  the  propeller  removed  and  the  tail  shaft 
examined  at  least  once  in  two  years,  and  will  report  its  condition  to  the  Superintendent. 

257.  Infectious  diseases. — He  shall,  in  case  of  infectious  diseases  breaking  out  on 
board  the  ship,  report  the  same  immediately  to  the  local  board  of  health,  if  such  a 
board  exists  in  the  locality,  and  shall  comply  with  all  the  regulations  of  such  local 
board,  when  those  regulations  are  not  in  conflict  with  the  national  laws  or  regulations. 
The  report  should  be  in  writing  and  a  copy  thereof  forwarded  to  the  Superintendent 
immediately.     He  will  also  see  that  state  or  national  quarantine  laws  are  complied 
with,  sufficient  information  concerning  which  is  printed  in  the  " Coast  Pilots." 

258.  Night  order  book. — When  cruising  at  night  he  shall  keep  an  order  book  in  which 
shall  be  entered  each  evening  (by  8  o'clock),  for  the  information  and  guidance  of  the 
officer  on  watch,  the  course  to  be  steered  during  the  night,  and  any  other  special 
instructions  concerning  the  sails,  speed  and  navigation  of  the  vessel  that  he  may 
deem  necessary. 

XLIX. 

259.  Aid  to  vessels  in  distress. — Every  vessel  employed  in  the  Survey, 
when  finding  a  vessel  in  distress,  other  sufficient  aid  not  being  imme- 
diately available,  shall  render  her  assistance,  first,  for  the  purpose 
of  saving  life,  and  second,  for  saving  property.  Should  the  officer  in 
charge  deem  it  necessary,  he  is  authorized  to  tow  the  vessel  in  distress 
into  port.  No  claims  shall  be  made  for  the  benefit  of  the  officers  or 
the  crew  of  the  Survey  vessel  rendering  assistance,  against  the  vessel 
assisted,  her  owners,  or  cargo,  for  salvage,  time,  or  material  used  in 
any  way.  No  one  connected  with  the  Survey  shall,  without  the  per- 
mission of  the  Department,  accept  or  receive  any  pay  or  gratuity 
whatever  for  any  aid  or  service  rendered  by  a  Survey  vessel: 

(a)  Provided  that,  should  it  be  deemed  necessary  by  the  judge  of 
a  United  States  court,  or  by  the  commanding  officer  of  the  vessel 
of  the  Survey  rendering  assistance,  to  bring  a  nominal  or  pro  forma 
suit  against  the  assisted  vessel  for  salvage,  for  the  protection  of  the 
owners,  insurers,  and  ah1  other  persons  interested  in  the  vessel  against 
other  adverse  claimants,  then  the  said  commanding  officer  shall,  pro- 
viding that  no  expense  devolves  upon  the  Government,  enter  suit 


38  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

accordingly  for  salvage  or  other  legal  claims  for  compensation,  and 
after  judgment  in  the  case  the  said  commanding  officer  shall,  after 
deducting  all  expenses  of  suit,  allow  the  balance  of  said  judgment  or 
award  to  accrue  to  the  benefit  of  the  owners  and  insurers  of  the  cargo 
and  vessel  assisted. 

(&)  Great  care  and  discretion  must  be  exercised  not  to  interfere 
with  private  enterprise  employed  in  assisting  vessels  in  distress, 
though  private  effort  should  be  assisted  when  the  commanding  officer 
deems  it  necessary. 

260.  Aid  to  vessels  in  distress. — He  shall  render  assistance  to  vessels  in  distress 
at  such  times  and  in  such  manner  as  provided  by  the  Coast  and  Geodetic  Survey  regu- 
lations.    However,  in  extending  assistance  to  vessels,  he  shall  not  interfere  with  pri- 
vate enterprise,  though  he  may  assist   private  effort.    When  assisting  vessels  the 
lines  and  hawsers  of  the  vessels  assisted  will  be  used  if  practicable  and  they  have  such 
as  are  suitable  for  the  required  work. 

261.  Account  of  assistance  to  be  logged. — He  shall  cause  a  full  account  of  assistance 
rendered  vessels  in  distress  to  be  entered  in  the  log,  and  as  soon  as  practicable  submit 
a  detailed  report  of  the  case  to  the  Superintendent. 

FIRST  OFFICER. 

262.  The  first  officer;  responsibility. — The  first  officer  is  responsible  to  the  com- 
manding officer  for  the  discipline,  organization,  efficiency,  and  cleanliness  of  the  ship 
and  crew.     He  shall,  when  he  thinks  it  necessary,  instruct  the  officer  on  watch  in  the 
manner  of  performing  his  duties  as  a  watch  officer.     If  the  commanding  officer  is  dis- 
abled his  duties  will  be  performed  by  the  first  officer  unless  otherwise  especially 
directed  by  the  Superintendent. 

263.  Watch  bills. — He  shall  draw  up  watch,  fire  and  abandon  ship  bills  which  shall 
be  posted  in  places  accessible  to  the  crew.     He  shall  see  that  every  man  has  a  station 
and  that  some  one  is  detailed  for  every  duty  that  may  be  required.     He  shall  see  that 
the  ship's  log  is  kept  in  accordance  with  the  printed  instructions  therein. 

264.  Direction  of  ship's  work  and  handling  of  snip. — At  the  call  of  "all  hands"  the 
first  officer  will  relieve  the  officer  of  the  deck  and  direct  all  the  work  going  on.     He 
shall  handle  the  ship  under  the  supervision  of  the  commanding  officer  if  so  directed. 

265.  Estimates. — He  shall  submit  to  the  commanding  officer  estimates  for  all  stores, 
equipments,  and  repairs  for  the  vessel,  except  for  those  in  the  engineer's  department, 
and  clothing  and  small  stores.     In  these  duties  he  shall  have  such  assistance  from  the 
other  officers  of  the  ship  as  may  be  available. 

266.  Stowage  of  stores,  etc. — He  will  have  charge  of  stowage  of  stores  and  equipment, 
and  is  accountable  for  the  proper  expenditure  of  those  in  his  department.     He  is  also 
the  ordnance  officer. 

267.  Reports. — He  will  receive  all  reports  at  8  a.  m.  and  8  p.  m.  and  report  to  the 
commanding  officer. 

268.  Daily  inspection.— He  will  inspect  the  ship  thoroughly  once  a  day  and  the 
bilges  at  least  twice  a  month. 

269.  Navigation  duties. — He  will  also  be  the  navigator,  unless  a  special  assignment 
is  made  by  the  Superintendent;  he  will  see  that  the  books  and  instruments  for  naviga- 
tion are  properly  kept,  and  that  the  surveying  instruments  are  properly  stowed  and 
cared  for.     In  these  duties  he  will  be  assisted  by  the  second  officer. 

270.  Ship's  position. — At  sea  he  shall  furnish  the  commanding  officer,  in  writing, 
the  ship's  position  at  8  a.  m.,  noon,  and  8  p.  m.,  each  day,  from  observation  and  dead 
reckoning. 


EEGULATIONS   AND   INSTRUCTIONS.  39 

271.  Enforcement  of  rules  for  routine  duties. — He  shall  see  that  the  routine  duties 
of  the  ship  are  properly  performed  and  that  officers  and  crew  are  diligent  in  the  per- 
formance of  their  duties. 

272.  Maintenance  of  good  order. — The  first  officer  is  responsible  for  the  maintenance 
of  good  order  in  the  wardroom,  as  well  as  elsewhere  in  the  ship.     In  his  absence  this 
duty  will  devolve  upon  the  senior  wardroom  officer  present. 

273.  In  charge  at  fires. — In  case  of  fire  he  will  take  charge  of  the  work  at  the  fire, 
and  in  abandoning  ship  he  and  the  commanding  officer  will  be  the  last  to  leave  the 
ship. 

274.  Inspection  in  dry  dock. — As  soon  as  the  ship  is  placed  in  dry  dock,  he  shall  make 
a  close  personal  inspection  of  the  vessel  and  report  the  result  in  writing  to  the  com- 
manding officer. 

275.  As  watch  officer. — When  directed  by  the  commanding  officer,  he  will  perform 
the  duties  of  watch  officer  in  addition  to  his  other  duties. 

276.  Communications  or  complaints  to  pass  through  him. — All  communications  or 
complaints  to  the  commanding  officer  from  the  other  officers  or  the  crew  shall  be 
presented  through  or  with  the  knowledge  of  the  first  officer. 

277.  To  keep  informed  regarding  work. — He  will  frequently  consult  the  commanding 
officer  and  keep  himself  informed  of  the  work  performed  and  the  policy  of  the  com- 
manding officer  in  regard  to  the  official  administration  of  all  matters  of  duty. 

278.  Enforce  short  allowance. — If  the  ship  is  on  an  allowance  of  fresh  water  or  rations, 
the  first  officer  shall  see  that  it  is  not  exceeded. 

279.  Shipment. — In  the  matter  of  shipments  he  is  the  recruiting  officer  of  the  ship 
and  will  see  that  they  are  made  in  accordance  with  the  rules  and  regulations  govern- 
ing them. 

280.  Supervise  liberty  or  conduct  book. — He  will  see  that  the  liberty  book  and  con- 
duct book  are  properly  kept,  and  that  the  muster  roll  is  correctly  made  out. 

281.  Morning  order  book. — He  will  keep  a  morning  order  book  in  which  he  shall 
enter  the  instructions  for  the  officer  of  the  deck,  or  others  concerned  during  the  morn- 
ing watch. 

SECOND  OFFICER. 

282.  Second  officer  will  succeed.— If  the  first  officer  is  disabled  his  duties  will  be 
performed  by  the  second  officer. 

283.  The  second  officer;  general  duties.— In  addition  to  his  duties  as  assistant  navi- 
gator the  second  officer  shall,  under  the  direction  of  the  first  officer,  see  to  the  steering 
gear,  chains,  chain  lockers,  windlass,  capstan,  hoisting  winch,  and  sounding  apparatus, 
and  shall  be  responsible  for  their  efficiency  and  cleanliness. 

284.  Instruct  quartermasters.— He  shall  instruct  the  quartermasters  in  the  use  of  the 
sounding  apparatus,  the  international  code  of  signals,  and  in  the  wigwag  code. 

285.  Station. — When  "all  hands"  are  called,  his  station  is  on  the  forecastle  with 
the  boatswain,  where  he  looks  after  lines  or  anchors;  or  at  sea  works  the  head  sails  and 
yards  (if  any)  on  the  foremast. 

286.  Fire  quarters. — At  fire  quarters  he  will  take  the  deck  under  the  direction  of 
the  commanding  officer. 

THIRD  OFFICER. 

287.  The  third  officer;  general  duties.— Under  the  direction  of  the  first  officer,  the 
third  officer  will  look  after  the  care  of  sails,  awnings,  spars,  rigging,  and  boats.     He 
shall  test  the  drain  cocks  in  the  different  compartments  of  the  ship,  and  the  water- 
tight doors  and  hatches.     At  sea  he  shall  see  that  the  boats  are  always  properly 
equipped  and  ready  for  any  work  that  may  be  required  of  them. 

288.  Station.— At  the  call  "all  hands"  his  station  is  aft  on  the  quarter  deck,  where 
he  attends  to  lines  and  seeing  all  clear  under  the  stern;  or  when  under  sail  to  the 
handling  of  after  sails. 


40  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

FOURTH  OFFICER. 

289.  The  fourth  officer;  duties.— Under  the  direction  of  the  first  officer  the  fourth 
officer  will  attend  to  some  of  the  details  for  the  second  and  third  officers,  or  to  other 
special  duties. 

OFFICER  OF  THE  DECK. 

290.  Officer  of  the  deck;  duties.— When  at  sea  before  taking  charge  of  the  deck  he 
will  acquaint  himself  with  the  position  of  the  ship  with  regard  to  other  vessels  and 
any  dangers  in  the  vicinity,  and  of  land  or  lights  expected  to  be  sighted.     He  will 
never  leave  the  deck  while  the  ship  is  underway  until  properly  relieved.     He  shall 
not  change  the  course  or  speed  of  the  ship,  unless  to  avoid  immediate  danger,  without 
permission  from  the  commanding  officer;    nor  shall  he  make  any  signal  without 
permission. 

291.  In  port. — In  port  he  shall  see  that  the  crew  are  properly  dressed  when  on  deck, 
or  when  leaving  the  ship  in  boats,  or  on  liberty.  When  liberty  men  come  from  shore 
he  shall  use  every  precaution  that  no  liquor  be  brought  on  board  by  them. 

292.  To  keep  himself  informed. — He  shall  be  acquainted  at  all  times  with  the 
manner  in  which  the  ship  is  secured,  the  names  of  the  officers  and  men  absent  from 
the  ship,  the  state  of  the  weather,  and  all  work  that  is  going  on.     He  shall  see  that  all 
orders  of  the  commanding  officer  and  first  officer  are  carried  out,  and  shall  see  to  the 
general  neatness  of  the  ship. 

293.  Arrivals  and  departures. — He  shall  receive  all  officers  coming  aboard.    When 
any  official  arrives  he  shall  inform  the  commanding  officer.     He  will  not  permit  any 
boat  to  leave  the  ship  or  come  alongside  without  his  knowledge,  and  will  report  to 
the  first  officer  all  boats  which  leave  the  ship  of  which  the  latter  has  no  knowledge. 

294.  When  in  danger  of  dragging. — In  case  of  heavy  winds  or  strong  currents,  he 
shall  take  measures  to  prevent  the  ship  from  dragging  anchor,  and  shall  have  ranges 
on  shore  and  drift  lead  to  ascertain  any  movement  of  the  vessel.     He  shall  have  the 
ground  tackle  ready  and  inform  the  first  officer  if,  in  his  opinion,  there  is  any  neces- 
sity for  letting  go  anchor  or  for  veering  chain. 

295.  Yards  and  rigging. — He  shall  see  that  the  yards  (if  any)  and  spars  are  properly 
trimmed,  and  in  wet  weather  see  that  the  running  rigging  is  slacked  if  necessary. 

296.  Reports. — He  shall  be  particular  in  making  the  required  reports  to  the  com- 
manding officer  and  first  officer,  and  be  careful  in  the  giving  of  orders  to  subordinates 
and  crew,  and  seeing  that  they  are  properly  carried  out. 

297.  Unnecessary  noise. — He  will  prevent  all  unnecessary  noise  or  boisterous 
conduct  among  the  crew. 

298.  Log. — In  writing  the  log  he  shall  follow  the  instructions  on  the  first  page  of 
the  same,  and  shall  sign  his  log  before  leaving  the  deck. 

299.  Watches  and  day's  duty. — Watches  and  day's  duty  shall  be  taken  in  regular 
order,  and  no  change  of  duty  will  be  permitted,  except  with  permission  from  the 
first  officer. 

300.  Deck  in  charge  of  petty  officer. — When  on  day's  duty  the  officer  of  the  watch 
may  leave  the  deck  in  charge  of  a  petty  officer,  but  shall  be  ready  for  call  at  all  times 
during  his  watch. 

MEDICAL  OFFICER. 

301.  Medical  officer.— The  medical  officer  shall  keep  a  medical  journal  (Form  No. 
240)  which  shall  be  subject  at  any  time  to  the  inspection  of  the  commanding  officer, 
and  shall  forward  the  same  upon  its  completion  to  the  Superintendent,  through  the 
commanding  officer.    The  journal  shall  be  a  record  of  all  professional  work  done  by 
him.    At  the  termination  of  each  cruise  he  shall  send  an  abstract  to  the  Superintend- 
ent, through  the  commanding  officer,  together  with  any  other  items  of  .professional 
interest  observed  by  him  during  the  voyage. 


REGULATIONS  AND  INSTRUCTIONS.  41 

302.  Returns. — He  shall  forward  through  the  commanding  officer  the  following 
returns : 

303.  Abstracts  of  patients  for  the  quarters  ending  March  31,  June  30,  September  30, 
and  December  31.     (See  title  "  Reports.") 

304.  Sanitary  condition  of  ship. — Whenever  he  deems  it  necessary  it  shall  be  his 
duty  to  make  to  the  commanding  officer  written  suggestions  or  reports  concerning  the 
sanitary  condition  of  the  ship  or  its  personnel  and  suggest  remedies. 

305.  Sanitary  condition  of  port. — He  shall  keep  himself  informed  of  the  sanitary 
condition  of  the  port  in  which  the  ship  may  be,  and  immediately  report  to  the  com- 
manding officer  the  presence  or  appearance  of  any  contagious  diseases  or  epidemic 
which  may  come  to  his  knowledge. 

306.  Daily  sick  report. — He  shall  submit  to  the  commanding  officer,  through  the 
first  officer,  a  daily  morning  report  in  writing  of  the  sick  on  board,  their  condition,  etc. 

307.  Drinking  water. — Whenever  a  supply  of  water  is  obtained  from  shore,  he  shall 
make  an  analysis  or  examination  of  same,  as  far  as  possible,  and  report  to  the  com- 
manding officer  in  writing  upon  its  purity.     In  regions  where  such  precaution  is 
necessary,  he  should  see  that  all  water  used  for  drinking  is  either  distilled  or  boiled, 
whether  used  on  the  vessel  or  by  landing  parties. 

308.  Charge  of  medical  outfit. — He  shall  have  charge  of  the  medical  storeroom, 
medicines,  surgical  instruments,  and  sick  bay,  and  see  that  they  are  prepared  for 
inspection  at  the  same  time  as  the  other  parts  of  the  ship. 

309.  Sick  call. — He  will  attend  at  sick  call  promptly  at  a  definitely  stated  time, 
and  not  later  than  9  a.  m.  every  day,  and  he  shall  see  that  the  officers  and  crew  have 
the  proper  and  necessary  medical  attention  and  advice  at  all  times. 

310.  Supplies  when  fitting  out. — \Vhen  fitting  out,  the  medical  officer  shall  examine 
the  medical  and  surgical  supplies  and  equipments  and  the  sick  bay  and  report  to 
the  commanding  officer  upon  the  condition  of  same.     He  will  make  a  requisition  for 
the  necessary  medical  supplies  as  explained  under  title  "  Requisition  for  medical 
supplies." 

311.  Special  report,  new  regions. — When  employed  in  regions  seldom  visited  by 
professional  men,  he  shall  make  notes  on  the  sanitary  conditions  and  the  natural 
history  of  the  region,  together  with  any  other  items  of  professional  interest  observed 
by  him  during  the  cruise,  and  submit  a  report  to  the  Superintendent  embodying  the 
information  collected . 

312.  Surveying  duties. — He  shall  also  perform  such  duties  in  connection  with  the 
surveying  work  and  ship's  routine  duties  as  the  commanding  officer  directs. 

313.  Examination  of  recruits. — In  examining  persons  for  shipment  he  shall  follow 
the  "  Instructions  relative  to  physical  examinations  "  on  pages  131  to  133  of  the  Regu- 
lations, United  States  Public  Health  Service,  1903.    He  may  be  required,  by  direction 
of  the  commanding  officer,  to  render  professional  aid  to  persons  other  than  ship's 
officers  and  crew,  when  such  aid  can  be  rendered  without  detriment  to  the  interests 
of  the  Government,  and  is  necessary  and  demanded  by  the  laws  of  humanity,  or 
courtesy  toward  other  branches  of  the  Government. 

314.  Vaccination. — In  making  the  examination  required  by  the  last  paragraph,  he 
will  note  whether  the  recruit  seems  to  require  vaccination,  which  if  required  shall  be 
performed  as  soon  as  the  duties  of  the  ship  will  permit,  and  repeated  in  case  of  failure 
until  there  is  reasonable  assurance  that  the  person  is  protected.     The  time  to  vaccinate 
shall  be  decided  by  the  commanding  officer  upon  the  recommendation  of  the  medical 
officer.     Entry  must  be  made  in  the  medical  journal  of  all  vaccinations. 

CHIEF  ENGINEER. 

315.  The  chief  engineer;  general  duties. — He  shall  be  responsible  for  the  care,  pres- 
ervation, and  working  of  the  engines  and  boilers  and  of  all  auxiliary  machinery  on 
the  vessel  or  her  launches,  and  all  pipes  and  other  connections  therewith,  and  for  the  care 


42  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

and  cleanliness  of  all  bulkheads,  bunkers,  bilges,  storerooms,  tanks,  spaces,  and  fittings 
within  his  department.  He  shall  on  joining  a  vessel  at  once  examine  and  make  him- 
self familiar  with  every  part  for  which  he  is  responsible.  He  will  inspect  his  depart- 
ment at  least  once  each  day  and  report  any  defects  or  deficiencies  to  the  command- 
ing officer.  At  8  p.  m.  each  day,  he  will  report  the  general  condition  of  his  depart- 
ment to  the  commanding  officer. 

316.  Station  bill. — He  will  have  watch  and  station  bill  framed  under  glass  and 
posted  in  conspicuous  place. 

317.  Personal  supervision  of  operating  machinery. — When  engines  are  being  worked 
in  close  waters,  or  when  docking,  he  will  personally  supervise  the  operation  of  the 
machinery.     He  will  report  any  defects  or  deficiencies  in  his  department  to  the 
commanding  officer.     On  coming  to  anchor  he  will  immediately  report  to  the  com- 
manding officer  all  repairs  necessary  in  his  department. 

318.  Supervise  duties  and  conduct  of  subordinates. — He  shall  assign  duties  to  the 
assistant  engineers  and  see  that  they  perform  them  properly.     He  shall  report  any 
misconduct  on  the  part  of  anyone  in  his  department  to  the  first  officer,  and  will  keep 
the  latter  informed  of  the  conduct  and  deportment  of  the  men  in  his  department. 

319.  Log. — He  shall  see  that  the  engineer's  log  is  properly  kept  in  accordance  with 
instructions  printed  in  the  front  pages  thereof,  and  shall  sign  it  daily,  ready  for  inspec- 
tion by  the  commanding  officer. 

320.  Precautions  against  fire. — He  shall  see  that  every  precaution  is  taken  against 
fire  in  his  department.     He  will  not  permit  any  naked  light  to  be  taken  into  a  bunker 
until  the  bunker  has  been  ventilated  by  the  removal  of  the  deck  bunker  plates. 

321.  Bunker  temperatures. — He  will  have  temperatures  taken  in  the  bunkers  at 
least  twice  in  each  watch,  and  any  undue  heating  of  the  coal  will  be  immediately 
reported  to  the  commanding  officer. 

322.  Pumps. — He  shall  have  the  steam  pumps  tried  frequently  to  insure  that  they 
are  in  working  order,  and  all  couplings  for  fire  hose  in  his  department  will  be  kept 
ready  for  immediate  use. 

323.  Estimates. — He  shall  submit  to  the  commanding  officer  estimates  for  stores 
and  repairs  in  his  department.     All  repairs  to  the  machinery  of  ship  and  of  launches 
shall,  as  far  as  practicable,  be  made  by  the  force  under  his  charge. 

324.  Permission  to  start  fires  and  engines. — Fires  shall  never  be  lighted,  spread, 
or  banked,  without  permission  from  the  commanding  officer,  and  the  engine  shall 
not  be  moved  except  by  signal  from  the  bridge,  or  with  the  knowledge  of  the  officer 
of  the  deck. 

325.  Strainers  and  drainage  system. — He  will  see  that  the  strainers  and  cocks  of  the 
drainage  system  are  frequently  examined  and  kept  in  good  working  order. 

326.  Daily  coal  report. — He  will  report  daily  (at  noon)  to  the  commanding  officer, 
on  Form  61,  the  amount  of  coal  received  and  consumed  during  the  last  24  hours,  and 
the  amount  remaining  in  the  bunkers. 

327.  Examination  in  dock. — When  the  ship  is  docked  he  shall  make  a  careful  exami- 
nation of  the  propeller,  stern  bearing,  and  sea  valves,  and  report  their  condition  to 
the  commanding  officer;  and  he  shall  see  that  all  sea  connections  and  valves  are 
cleaned  and  put  in  working  order. 

328.  Surveying  duties. — He  shall  perform  such  duties  in  connection  with  the  sur- 
veying work  and  ship's  routine  duties  as  the  commanding  officer  may  direct. 

ASSISTANTS  TO  THE  ENGINEER. 

329.  Assistants  to  the  engineer;  day's  duty. — Under  the  direction  of  the  chief  engi- 
neer, they  shall  stand  four-hour  watches  or  day's  duty  in  the  engine  room,  and  when, 
ordered  shall  do  duty  in  the  launches. 

330.  Steam  log. — They  will  write  the  steam  log  and  sign  it  at  the  end  of  their  watches, 
and  nothange  shall  be  made  in  it  after  it  has  been  signed,  without  the  approval  of  the 
chief  engineer  and  the  commanding  officer. 


REGULATIONS  AND  INSTRUCTIONS.  43 

331.  Supervision  of  part  of  machinery,  etc. — Under  the  direction  of  the  chief  engi- 
neer, each  assistant  engineer  will  have  the  care  and  charge  of  some  part  of  the  ship's 
machinery,  her  boilers,  and  the  machinery  of  the  launches,  and  will  be  held  respon- 
sible tor  their  cleanliness  and  working  condition. 

332.  Liberty.— They  shall  obtain  permission  from  the  chief  engineer  before  submit- 
ting their  names  for  the  liberty  book. 

333.  The  engineer  on  watch ;  supervision  of  department. — His  station  is  in  the  engine 
room,  but  he  shall  exercise  a  general  supervision  of  the  whole  engineer's  department: 
when  the  engines  are  working  he  shall  not  remain  away  from  his  station  longer  than 
is  absolutely  necessary  for  a  proper  supervision  of  the  department. 

334.  Shall  see  that  subordinates  perform  duties  properly. — He  shall  see  that  the 
men  in  his  department  perform  their  duties  in  a  proper  manner  and  that  they  are 
attentive  and  obedient. 

335.  Shall  act  only  on  bridge  signals. — Except  in  case  of  emergency,  he  shall  not 
move,  or  change  the  speed  or  stop  the  engines  without  the  proper  signal  from  the 
i) ridge.     When  ordered  to  get  underway,  he  shall  personally  inspect  all  preparations 
necessary  to  get  ready,  and  when  ready  he  will  report  to  the  chief  engineer,  who  will 
report  to  the  officer  of  the  watch. 

336.  Unusual  occurrences. — Anything  unusual  happening  in  his  department  will 
be  immediately  reported  to  the  officer  of  the  watch  and  the  chief  engineer. 

337.  Bunker  temperatures. — He  will  be  particular  to  see  that  the  temperature  in 
the  bunkers  is  taken  at  the  regular  time,  and  will  immediately  report  any  heating 
of  the  coal  in  the  bunkers. 

OFFICERS  IN  GENERAL. 

338.  Officers  in  general;  criticism  and  conspiring. — Officers  are  forbidden  to  criti- 
cise the  Survey  or  its  officers  in  the  presence  of  attendants  or  crew,  and  combinations 
for  the  purpose  of  weakening  authority  or  to  evade  the  execution  of  orders  will  not 
be  permitted. 

339.  Disorderly  language  or  conduct. — Any  language  or  conduct  tending  to  the 
destruction  of  good  morals,  or  to  diminish  the  respect  due  to  a  superior  officer,  is  for- 
bidden; and  it  shall  be  the  duty  of  every  officer  to  report  such  language  or  conduct  to 
his  commanding  officer. 

340.  Talebearing. — Talebearing  among  officers  and  crew  should  be  discouraged. 
The  commanding  officer  should  demand  frank  conduct  of  his  officers,  and  the  latter 
should  encourage  it  among  the  crew. 

341.  Sunday  work. — Sunday  shall  be  observed  as  a  day  of  rest;  all  work  shall  be 
only  that  of  necessity.     Unusual  labor  will  be  entered  in  the  log  with  the  reasons 
therefor. 

342.  Officer  not  to  vacate  quarters  for  passenger. — No  officer  regularly  attached  to 
the  ship  shall  be  compelled  to  vacate  his  quarters  for  the  accommodation  of  passengers. 

SALARIES. 

343.  Payment  of  salaries  and  compensation. — All  persons  in  the  Government  service 
receiving  a  yearly  or  monthly  compensation  will  be  paid  for  such  service  under  the 
following  act  of  Congress,  approved  June  30,  1906 — sundry  civil  appropriation  act: 

344.  Sec.  6.  Hereafter,  where  the  compensation  of  any  person  in  the  service  of  the  United 
States  is  annual  or  monthly  the  following  rules  for  division  of  time  and  computation  of 
pay  for  services  rendered  are  hereby  established: 

Annual  compensation  shall  be  divided  into  twelve  equal  installments,  one  of  which 
shall  be  the  pay  for  each  calendar  month;  and  in  making  payments  for  a  fractional  part  of 
a  month  one-thirtieth  of  one  of  such  installments,  or  of  a  monthly  compensation,  shall  be 


44  UNITED  STATES   COAST  AND  GEODETIC   SURVEY. 

the  daily  rate  of  pay.  For  the  purpose  of  computing  such  compensation  and  for  computing 
time  for  services  rendered  during  a  fractional  part  of  a  month  in  connection  with  annual 
or  monthly  compensation,  each  and  every  month  shall  be  held  to  consist  of  thirty  days, 
without  regard  to  the  actual  number  of  days  in  any  calendar  month,  thus  excluding  the 
thirty-jirst  of  any  calendar  month  from  the  computation  and  treating  February  as  if  it 
actually  had  thirty  days.  Any  person  entering  the  service  of  the  United  States  during  a 
thirty-one  day  month  and  serving  until  the  end  thereof  shall  be  entitled  to  pay  for  that  month 
from  the  date  of  entry  to  the  thirtieth  day  of  said  month,  both  days  inclusive;  and  any  person 
entering  said  service  during  the  month  of  February  and  serving  until  the  end  thereof  shall 
be  entitled  to  one  month's  pay,  less  as  many  thirtieths  thereof  as  there  were  days  elapsed 
prior  to  date  of  entry:  Provided,  That  for  one  day's  unauthorized  absence  on  the  thirty-first 
day  of  any  calendar  month  one  day's  pay  shall  be  forfeited. 

345.  For  pay  purposes  all  months  in  the  year  will  be  reckoned  as  containing  30 
days. 

346.  Where  a  promotion  or  demotion  occurs  during  any  month  from  a  place  to 
another  place  carrying  a  different  compensation,  service  under  such  promotion  or 
demotion  will  be  considered  as  fractional  service. 

347.  One-thirtieth  of  a  monthly  installment  of  salary  shall  be  deducted  for  every 
day's  absence  in  a  month,  where  such  absentee  is  not  in  a  pay  status  during  such 
absence.     (Comptroller's  decision  of  July  5,  1906.) 

The  Government  Salary  Tables,  1904,  are  to  be  used  in  preparation  of  vouchers  for 
daily  or  monthly  salaries. 

348.  Per  diem  employees. — Per  diem  employees  can  not  be  paid  for  a  Sunday  or 
holiday  unless  service  is  actually  rendered  on  that  day,  and  when  services  performed 
on  such  days  are  charged  for,  a  certificate  that  such  service  was  rendered  must  be 
written  on  the  face  of  the  voucher  and  signed  by  the  chief  of  party. 

349.  Salary  vouchers  field  officers. — Assistants  and  aids  not  attached  to  the  office, 
and  serving  within  the  continental  limits  of  the  United  States,  must  transmit  their 
salary  vouchers  through  the  chief  of  party  to  the  Superintendent  for  his  inspection 
and  approval  together  with  their  monthly  personal  reports,  which  shall  not  be  ren- 
dered in  advance  of  the  full  service  reported.     Their  salary  accounts  will  not  be 
paid  unless  the  reports  of  occupation  accompany  them. 

In  the  case  of  assistants  and  aids  on  duty  for  a  period  exceeding  thirty  (30)  days  at 
a  point  outside  the  continental  limits  of  the  United  States  (and  Alaska  and  Alaskan 
waters  shall  be  held  to  be  a  part  of  such  excepted  territory),  and  under  the  conditions 
named,  the  bonded  chief  of  party  in  charge  may  pay  such  salaries  under  these  instruc- 
tions, and  he  shall  submit  a  monthly  abstract  of  all  such  payments  to  the  disbursing 
agent,  supporting  this  abstract  by  the  vouchers  thus  paid. 

L.  EXTRA  PAY  IN  THE  PHILIPPINE  ISLANDS. 

350.  Watch  officers,  mates,  deck  officers,  chief  engineers,  surgeons, 
and  assistant  surgeons,  and  captain's  clerks,  ordered  for  duty  in  the 
Philippine  Islands,  shall  receive  20  per  cent  increase  of  pay  while  ~in 
the  Philippines,  to  begin  on  the  date  of  arrival  and  cease  on  the  date 
they  sail  for  a  home  port.  Pay  rolls  and  pay  vouchers  must  state  that 
the  pay  charged  is  at  the  rate  herein  fixed.  No  extra  pay, , however, 
will  be  allowed  to  persons  employed  expressly  for  service  in  the 
Philippines,  the  compensation  in  such  cases  having  been  fixed  for  that 
service  only. 


REGULATIONS   AND   INSTRUCTIONS.  45 

II.  EXTRA  PAY  TO  TEMPORARY  FIREMEN. 

351.  Whenever  it  shall  be  necessary  to  detail  a  seaman  for  duty  as 
fireman,  commanding  officers  are  authorized  to  allow  him  a  sum  not 
to  exceed  30  cents  per  day  in  addition  to  his  regular  pay  as  seaman. 

352.  How  charged. — Charges  for  extra  pay  authorized  in  Regulation  LI  should  be 
rendered  on  the  pay  rolls  in  the  line  immediately  under  the  man's  name,  with  the 
time  that  he  was  engaged  upon  such  work,  and  with  the  explanation  in  the  column 
1  'Remarks." 

III.  ASSIGNMENT  OF  PAY. 

353.  Upon  written  application,  approved  by  the  Superintendent, 
and  filed  with  the  auditor  having  jurisdiction  of  the  accounts,  scien- 
tific and  other  employees  of  the  United  States  Coast  and  Geodetic 
Survey,  while  employed  outside  of  the  District  of  Columbia,  are  hereby 
authorized  to  make  assignment  of  their  pay. 

354.  Assignment  of  pay:  Officers. — Officers,  when  not  attached  to  the  Washington 
office,  may,  upon  a  written  application  to  the  Superintendent,  have  allotments  made 
from  their  pay  for  the  support  of  their  families  or  relatives,  or  for  their  own  savings,  or 
for  any  other  purposes,  and  during  such  time  as  they  may  be  absent  from  the  Washing- 
ton office,  or  as  may  be  otherwise  requested. 

355.  Assignment  of  pay:  Members  of  the  crew. — Members  of  the  crew  may  have 
allotments  made  from  their  pay,  by  application  through  their  commanding  officers,  to 
such  persons  and  for  such  length  of  time  as  they  may  request,  except  that  the  allot- 
ments mentioned  in  this  paragraph  shall  not  interfere  with  the  regulation  in  regard  to 
retained  pay. 

356.  Notification  to  stop  payment. — Whenever,  for  any  cause,  an  allotment  should 
no  longer  be  paid  (as  in  case  of  death,  desertion,  discharge,  or  when  relieved  from 
duty  in  the  Philippines)  the  commanding  officer  must  immediately  notify  the  disburs- 
ing agent  to  that  effect. 

LIII.  RECEIPTS  FROM  SALES. 

357.  All  moneys  received  for  copies  of  records  or  sheets,  or  from 
the  sales  of  charts,  publications,  public  property,  or  old  material, 
which  are  required  to  be  deposited  in  the  Treasury,  shall  be  paid  to 
the  Assistant  in  Charge  of  the  Office,  who  shall  safely  keep  and  within 
15  days  after  the  expiration  of  the  month  correctly  account  for  and 
pay  the  same  into  the  Treasury  of  the  United  States. 

SURVEY  AND  SALE  OF  PUBLIC  PEOPEETY. 

358.  Directions  lor  the  survey. — Any  chief  of  party,  or  other  person,  charged  with 
public  property  belonging  to  the  Coast  and  Geodetic  Survey,  which  in  his  opinion  it 
is  no  longer  desirable  10  keep,  or  when  so  ordered  by  the  Superintendent,  should  cause 
a  survey  to  be  made  and  make  an  inventory  and  appraisement  of  the  same,  associating 
with  himself  another  officer  or  employee  of  the  Survey,  or  some  other  disinterested 
person  and,  when  practicable,  a  postmaster  or  other  Federal  officer  (at  least  three 
persons,  two  of  whom  shall  be  entirely  disinterested),  and  forward  it  to  the  Superin- 
tendent in  duplicate,  with  his  recommendation  concerning  the  same,  in  time  to  get  a 
reply  without  causing  unnecessary  delay. 


46 


UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 


359.  Form  of  inventory. — The  inventory  and  appraisement  should  be  made  in 
duplicate,  on  letter-size  paper,  using  continuation  sheets  when  necessary,  and  in  the 
following  form: 

(Place) ,  (Date) . 

Survey,  inventory,  and  appraisement  of  the  Coast  and  Geodetic  Survey  property  in 
the  custody  of  -  — ,  -which  the  undersigned  have  surveyed,  condemned, 

inventoried,  and  appraised,  to  wit: 


Name  of  article. 

Condemned    on     ac- 
count of  — 

Appraised 
.    value. 

Price  received. 

1  cooking  stove  ..  

Wear  and  tear  ... 

$1.00 

NOTE  —  To  be  entered  by 

1  water  barrel  

Leaks  

.10 

the    auctioneer    at    the 
time  of  sale. 

1  horse,  Charley,  blk.  gelding,  16  yrs. 
old,  left  ft.  wh.,  etc. 

Not  longer  needed  

20.00 

Total         :  

(Place) 


(Date) 


and 


and 


being  duly  sworn  depose  and  say  that  the 


foregoing  survey,  inventory,  and  appraisement,  is  just  and  fair  in  accordance  with  the 
best  of  their  judgment. 

(Signature) ,  (P.  O.  address) . 

(Signature)  -  — ,  (P.  O.  address) . 

(Signature) ,  (P.  O.  address) . 

Subscribed  and  sworn  to  before  me  this day  of ,  A.  D.  19 — . 

(Seal)  —  -, 

Notary  Public. 

361.  When  it  is  impracticable  to  appear  before  a  notary,  substitute  the  following 
certificate: 

(Place)  -  ,  (Date) . 

We,  the  undersigned,  certify  that  the  foregoing  statement  is  to  the  best  of  our  judg- 
ment fair  and  just  concerning  the  property  named  and  this  certificate  is  affixed  instead 
of  an  affidavit,  because  it  is  impracticable  to  appear  before  a  notary  and  make  affi- 
davit to  the  same. 

(Signature) ,  (P.  O.  address) . 

(Signature)  -  — ,  (P.  O.  address) . 

(Signature) ,  (P.  O.  address) — . 

362.  A  space  of  about  five  lines  should  be  left  here  for  the  approval  of  the  Super- 
intendent, and  an  additional  space  sufficient  for  the  certificate  of  the  auctioneer 
making  the  sale,  in  form  as  follows: 

(Place)  -  — ,  (Date)  -     — . 

I, ,  auctioneer,  hereby  certify  that  the  property  named  has  been  sold  to  the 

highest  bidder  for  the  prices  stated  in  the  foregoing  inventory. 

(Signed) , 


Auctioneer. 

363.  Directions  for  sale. — Before  proceeding  with  the  sale,  the  foregoing  will  be 
forwarded  in  duplicate  to  the  Superintendent  with  recommendation  as  to  the  method 
of  advertisement  and  disposal  of  the  property,  whether  at  auction  or  private  sale, 
and  if  at  a  private  sale,  the  reasons  therefor.  In  case  of  advertisements  in  the  news- 
papers the  authority  of  the  Secretary  of  Commerce  and  Labor  is  necessary  and  a  copy 


KEGULATIONS   AND   INSTRUCTIONS. 


47 


of  the  papers  in  which  it  is  recommended  to  advertise  should  be  sent  to  the  Super- 
intendent to  accompany  his  request  for  authority  to  advertise. 

364.  Posters. — Posters  can  be  struck  off  at  limited  expense  without  further  author- 
ity.    For  small  lots  of  property,  it  is  better  to  advertise  by  posters,  written  or  printed 
as  most  convenient. 

Advertising  can  be  accomplished  by  mailing  circular  letters  to  persons  or  firms 
interested  in  the  particular  matter  covered  by  the  invitation,  and  by  posting  such 
invitation  in  post  offices  or  other  public  places,  where  people  are  accustomed  to  seek 
such  information. 

365.  Auction  sales  preferred. — Auction  sales  are  preferable  unless  the  interest  of  the 
Government  will  be  otherwise  and  clearly  subserved. 

366.  Private  sale. — On  the  return  of  the  survey,  inventory,  appraisements,  etc., 
approved  by  the  Superintendent,  and  after  sufficient  notice,  the  property  will  be 
sold  at  auction  if  practicable,  but  may,  for  reasons  which  must  always  be  set  forth, 
be  sold  at  private  sale  and  in  all  cases  the  net  proceeds  of  the  sale  with  a  certificate 
of  the  auctioneer  or  other  person  (in  duplicate)  making  the  sale,  will  be  forwarded 
through  the  Superintendent,  along  with  the  survey,  etc.,  which  has  been  previously 
approved  by  the  Superintendent,  to  the  assistant  in  charge  of  the  office,  to  be  covered 
into  the  Treasury.     When  impracticable  to  appear  before  an  authorized  person  and 
make  affidavit,  certificates  on  honor  may  be  substituted. 

367.  Expenses  of  sales. — All  expenses  of  sale  must  be  paid  from  the  gross  proceeds 
and  all  expense  bills  must  be  rendered  in  duplicate  together  with  duplicate  abstract 
of  the  following  form: 

The  United  States  in  account  with 


(Do  not  fill  out  any  of  this  heading.) 
On   account   of   sale   of  -         -   condemned  Government  property  authorized   by 


dated 


19—. 


19- 

By  amount  of  gross  proceeds  of  sale            

To  disbursements: 
\uctioneer's  fees 

\dvertising  ...*  

Inspection 

Dravage                                        .                

To  amount  to  be  carried  into  the  Treasury  to  the  credit  of 

(Do  not  fill  out  this  line.) 

1  hereby  certify  that  the  above  statement  is  true  and  correct,  and  represents  the 
actual  amount  received  and  expended. 

(Sign  original  copy  only.) 

368.  In  cases  of  small  lots,  so  much  of  the  form  as  may  be  advisable  may  be  omitted 
but  not  the  survey,  appraisements,  prices  received,  and  affidavits  or  certificates,  or 
anything  else  to  protect  the  person  acting  and  to  clearly  set  forth  just  what  he  has 
done. 

369.  Emergency  sales. — In  emergencies  or  when  delay  would  occasion  unwarranted 
expense,  the  property  can  be  disposed  of  on  the  judgment  of  the  custodian  and  the 
Superintendent's  approval  affixed  afterwards.     Circumstances  are  so  varied  and  the 
property  to  ,be  disposed  of  so  trifling,  in  some  instances,  that  no  rigid  rule  can  be  laid 
down  that  would  be  applicable  to  all  cases,  but  the  outlines  here  given  can  be  adjusted 
to  fit  almost  any  case  and  insure  the  business  being  done  in  a  systematic  manner. 


48         UNITED  STATES  COAST  AND  GEODETIC  SURVEY. 

LIV.  ASSISTANT  IN  CHARGE  OF  THE  OFFICE. 

370.  The  Assistant  in  Charge  of  the  Office  shall  execute  a  bond  in 
the  sum  of  $2,000  conditioned  for  the  faithful  discharge  of  his  duties 
and  the  accounting  for  and  paying  over  of  all  public  money  coming 
into  his  hands,  which  bond  shall  be  approved  by  the  Secretary  of 
Commerce  and  Labor. 

371.  The  Assistant  in  Charge  of  the  Office  is  charged  with  the  supervision  of  the 
work  of  the  office  at  Washington. 

(a)  He  shall  act  as  Superintendent  in  the  absence  of  the  Superintendent  and 
Assistant  Superintendent. 

(6)  He  shall  have  charge  of  the  office  buildings  and  be  the  custodian  of  the  public 
property  in  such  buildings. 

(c)  He  shall  be  in  direct  charge  of  the  divisions  and  sections  into  which  the  office 
is  divided,  and  such  divisions  and  sections  shall  submit  a  monthly  report  to  him  (not 
later  than  the  5th  of  each  month)  and  an  annual  report  for  each  fiscal  year  (not  later 
than  the  10th  of  July),  showing  the  work  accomplished  in  each  division  and  stating 
the  occupation  of  all  employees  assigned  to  such  divisions  and  sections. 

(</)  He  shall  be  responsible  for  the  safety  and  arrangement  of  the  archives  and  prop- 
erty, and  shall  receive  all  money  paid  to  the  Survey  and  care  for  and  deposit  the  same 
as  required  in  paragraph  357. 

(e)  He  shall  have  control  of  expenditures  on  account  of  the  office  and  the  purchase 
of  office  supplies  and  of  such  supplies  as  are  purchased  at  the  office  for  use  in  the  field. 

(/)  He  shall  have  custody  of  all  records  of  field  work  sent  to  the  office,  and  be  respon- 
sible for  the  proper  preparation  of  all  replies  to  such  correspondence  as  may  be  referred 
to  him  or  to  the  divisions  under  his  charge. 

(g)  He  shall  cause  all  information  required  for  official  use  or  to  answer  requests  from 
private  parties  to  be  correctly  prepared  and  transmitted  as  provided  in  the  Regulations 
and  Instructions. 

(h)  He  shall  perform  such  other  duties  as  may  be  assigned  to  him  from  time  to  time. 

INSPECTOR  OF  HYDROGRAPHY  AND  TOPOGRAPHY. 

372.  The  inspector  of  hydrography  and  topography  is  charged  with  the  duty  of 
preparing  plans  for  the  hydrographic  and  topographic  work  of  the  Survey. 

(a)  He  will  make  inspection  of  the  parties  in  the  field  under  his  direction  and  of 
the  records  and  correspondence  received  at  the  office  from  the  chiefs  of  field  parties 
for  the  purpose  of  insuring  that  the  field  operations  are  in  accordance  with  the  Super- 
intendent's instructions;  that  the  work  is  of  the  desired  degree  of  accuracy;  and  that 
proper  regard  for  economy  is  maintained. 

(6)  He  will  make  reports  of  fitness  of  all  chiefs  of  parties  working  under  his  direction 
at  the  close  of  each  field  season,  and  perform  such  other  duties  as  may  be  assigned  to 
him  from  time  to  time. 

(c)  He  is  especially  charged  with  the  immediate  supervision  of  all  matters  relating 
to  ships  and  their  personnel. 

(d)  He  shall  have  charge  of  the  preparation  of  the  Coast  Pilot  and  Sailing  Directions. 

(e)  He  shall  prepare  a  monthly  abstract  to  show  the  sums  expended  by  each  field 
party  itemized  as  may  be  directed  by  the  Superintendent. 

INSPECTOR  OF  GEODETIC  WORK. 

373.  The  inspector  of  geodetic  work  is  charged  with  the  duty  of  preparing  plans 
for  field  operations  of  triangulation,  astronomical  determinations,  precise  leveling,1 
and  other  geodetic  operations. 


EEGULATIONS   AND   INSTRUCTIONS.  49 

(a)  He  will  make  inspections  of  the  parties  in  the  field,  under  his  direction,  and  of 
the  records  and  correspondence  received  at  the  office  from  chiefs  of  field  parties,  for 
the  purpose  or  insuring  that  the  field  operations  are  in  accordance  with  the  instructions 
issued  by  the  Superintendent;  that  the  work  is  of  the  desired  degree  of  accuracy;  and 
that  the  proper  regard  for  economy  is  maintained. 

(6)  He  will  make  reports  of  fitness  of  all  chiefs  of  parties  working  under  his  direction 
at  the  close  of  each  field  season,  and  perform  such  other  duties  as  may  be  assigned  to 
him  from  time  to  time. 

INSPECTOR  OF  MAGNETIC  WORK. 

374.  The  inspector  of  magnetic  work  is  charged  with  the  duty  of  preparing  plans 
for  the  field  operations  covering  the  magnetic  survey. 

(a)  He  will  make  inspection  of  the  parties  in  the  field  under  his  direction  and  of  the 
records  and  correspondence  received  at  the  office  from  the  chiefs  of  field  parties  for 
the  purpose  of  insuring  that  the  field  operations  are  in  accordance  with  the  instruc- 
tions issued  by  the  Superintendent;  that  the  work  is  of  the  desired  degree  of  accuracy; 
and  that  proper  regard  for  economy  is  maintained. 

(6)  He  will  make  reports  of  fitness  of  all  chiefs  of  parties  working  under  his  direction 
at  the  close  of  each  field  season,  and  perform  such -other  duties  as  may  be  assigned  to 
him  from  time  to  time. 

EDITOR. 

375.  The  editor  is  charged  with  the  preparation  of  the  Annual  Report  of  the 
Superintendent. 

(a)  He  will  examine  manuscript  submitted  for  publication,  to  see  that  it  is  properly 
prepared  for  the  printer,  make  recommendations  for  the  size  of  editions,  and  attend 
to  such  other  details  as  may  be  necessary. 

(6)  He  will  receive  all  proof,  supervise  the  proof  reading  in  order  to  insure  a  proper 
regard  for  economy,  and  perform  such  other  duties  as  may  be  assigned  to  him  from 
time  to  time. 

IV.  BOND  OF  DISBURSING  AGENT. 

376.  The  disbursing  agent  shall  execute  such  bond  to  the  Govern- 
ment for  the  faithful  performance  of  his  duties  as  shall  be  satisfactory 
to  the  Secretary  of  Commerce  and  Labor. 

LVL  GENERAL  DUTIES  OF  DISBURSING  AGENT. 

377.  The  disbursing  agent  shall,  under  the  direction  of  the  Super- 
intendent, make  all  disbursements  of  money  on  account  of  the  Survey, 
upon  requisitions,  vouchers,   or    abstracts,    duly  approved    by  the 
Superintendent,   and  shall   render  such  accounts  and  submit  such 
statements  of  expenditures  to  the  Superintendent  as  may  be  required. 

LVII.  REPORT  OF  EXPENDITURES. 

378.  The  Superintendent  shall  have  prepared  by  the  disbursing 
agent  and  submit  to  the  Secretary  of  Commerce  and  Labor  for  his 
report  to  Congress  annually,  as  required  by  section  264,   Kevised 
Statutes,  the  number  and  names  of  the  persons  employed  during  the 
last  preceding  fiscal  year  upon  the  Coast  and  Geodetic  Survey  and 

72043°— 13 4 


50         UNITED  STATES  COAST  AND  GEODETIC  SUEVEY. 

business  connected  therewith;  the  amount  of  compensation  of  every 
kind  respectively  paid  them,  for  what  purpose,  and  the  length  of  time 
employed;  and  shall  report  a  full  statement  of  all  other  expenditures 
made  under  the  direction  of  the  Superintendent  of  the  Coast  and 
Geodetic  Survey. 

379.  Avoidance  of  expenditures   in  excess  of  appropriations. — No 
Department  of  the  Government  shall  expend,  in  any  one  fiscal  year,  any 
sum  in  excess  of  appropriations  made  ~by  Congress  for  that  fiscal  year,  or 
involve  the  Government  in  any  contract  or  obligation  for  the  future  pay- 
ment of  money  in  excess  of  such  appropriations  unless  such  contract  or 
obligation  is  authorized  by  law.     Nor  sliall  any  Department  or  officer  of 
the  Government  accept  voluntary  service  for  the  Government  or  employ 
personal  service  in  excess  of  that  authorized  by  law,  except  in  cases  of 
sudden  emergency  involving  the  loss  of  Jiuman  life  or  the  destruction  of 
property.     All  appropriations  made  for  contingent  expenses  or  other 
general  purposes,  except  appropriations  made  for  the  fulfillment  of  co'ri- 
tract  obligations  expressly  authorized  by  law,  or  for  objects  required  or 
authorized  by  law,  without  reference  to  the  amounts  annually  appropri- 
ated therefor,  shall,  on  or  before  the  beginning  of  each  fiscal  year,  be  so 
apportioned  by  monthly  or  other  allotments  as  to  prevent  undue  expendi- 
tures in  one  portion  of  the  year  that  may  require  deficiency  or  additional 
appropriations  to  complete  the  service  of  the  fiscal  year;  and  all  such 
apportionments  shall  be  adhered  to  except  when  waived  or  modified  in 
specific  cases  by  the  written  order  of  the  Tiead  of  the  Executive  Department 
or  other  Government  establishment  Jiaving  control  of  the  expenditure,  but 
this  provision  shall  not  apply  to  the  contingent  appropriations  of  the 
Senate  or  House  of  Representatives;  and  all  such  waivers  or  modifica- 
tions, together  with  the  reasons  therefor,  shall  be  communicated  to  Con- 
gress in  connection  with  estimates  for  any  additional  appropriations 
required  on  account  thereof.     Any  person  violating  any  provision  of  this 
section  shall  be  summarily  removed  from  office  and  may  also  be  punished 
by  a  fine  of  not  less  than  one  hundred  dollars  or  by  imprisonment  for  not 
less  than  one  month.     (Act  approved  Mar.  3,  1905.) 

LVIII.   BONDS  AS  CHIEF  OF  PARTY. 

380.  Before  a  chief  of  party  or  other  officer  can  receive  an  advance 
of  public  funds  he  shall  give  bond  conditioned  on  the  faithful  discharge 
of  his  duties  in  such  form  and  amount  as  may  be  required  by  the 
Secretary  of  Commerce  and  Labor.     Official  bonds  are  required  by 
law  to  be  renewed  at  least  once  in  every  four  years. 

(a)  Sureties. — A  duly  qualified  corporate  surety  company  is  preferred  by  the 
Department  as  surety,  but  two  or  more  individuals,  able  to  justify  in  unencumbered 
real  estate  to  the  amount  of  double  the  penalty  of  the  bond,  may  be  accepted. 

(6)  Evidence  of  solvency. — Individual  sureties  are  required  by  law  to  furnish  every 
two  years,  and  as  much  oftener  as  the  Secretary  may  require,  satisfactory  evidence  of 


REGULATIONS   AND   INSTRUCTIONS.  51 

their  continued  solvency.  A  judge  or  clerk  of  a  court  of  record,  a  United  States 
attorney,  or  a  United  States  commissioner  must  certify  of  his  personal  knowledge 
that  the  sureties  are  sufficient  to  pay  the  penalty  of  the  bond;  and,  except  in  the  case 
of  a  judge  of  the  United  States  or  a  United  States  attorney,  if  the  person  certifying 
has  no  seal  his  official  character  must  be  duly  certified. 

(c)  Forms. — Forms  for  bonds,  accompanied  by  instructions  for  their  execution, 
will  be  furnished  to  officers  required  to  give  bond. 

(d)  Hereafter  every  officer  required  by  law  to  take  and  approve 
official  bonds  shall  cause  the  same  to  be  examined  at  least  once  every 
two  years  for  the  purpose  of  ascertaining  the  sufficiency  of  the  sureties 
thereon;  and  every  officer  having  power  to  fix  the  amount  of  an  official 
bond  shall  examine  it  to  ascertain  the  sufficiency  of  the  amount  thereof 
and  approve  or  fix  said  amount  at  least  once  in  two  years  and  as  much 
oftener  as  he  may  deem  it  necessary. 

Hereafter  every  officer  whose  duty  it  is  to  take  and  approve  official 
bonds  shall  cause  all  such  bonds  to  be  renewed  every  four  years  after 
their  dates,  but  he  may  require  such  bonds  to  be  renewed  or  strengthened 
oftener  if  he  deem  such  action  necessary. 

In  the  discretion  of  such  officer  the  requirement  of  a  new  bond  may  be 
waived  for  the  period  of  service  of  a  bonded  officer  after  the  expiration  of 
a  four-year  term  of  service  pending  the  appointment  and  qualification 
of  his  successor.  (Act  approved  Mar.  2,  1895.) 

LIX.  ESTIMATES. 

381.  Every  person  entrusted  with  the  execution  of  work  involving 
an  expenditure  of  money  shall  submit  detailed  estimates  for  monthly 
or  other  expenses,  and  no  liability  of  any  kind  shall  be  incurred  before 
the   estimates   therefor  have   been   approved   by    authority   of  the 
Superintendent. 

IX.  EXPENSES  WITHIN  ESTIMATES. 

382.  All  expenses  incurred  must  be  in  accordance  with  approved 
estimates  or  allotments,  and  any  expenditure  in  excess  of  said  esti- 
mates   or    allotments    will    be    disallowed,    unless    ratified    by    the 
Superintendent. 

383.  Blank  forms  for  estimates. — Any  recommendation  involving  the  expenditure 
of  public  funds,  in  order  to  receive  prompt  attention,  must  be  accompanied  by  an 
estimate  of  such  expenditure  made  out  on  the  form  provided  for  such  purpose  (Form 
No.  1),   "Estimates  for  field  expenses,"  and    Form  No.  la  "Continuation  sheets,'' 
when  necessary 

384.  Not  needed  for  certain  items. — Estimates  covering  the  salaries  of  officers  hold- 
ing appointments  from  the  Secretary,  or  for  the  pay  and  standard  rations  of  enlisted 
men,  are  not  required. 

385.  Separate  estimates  for  different  items  of  appropriation  and  for  each  fiscal 
year. — Estimates  for  "Party  expenses,"  and  "Repairs  of  vessels"  must  be  submitted 
separately.     When  working  under  two  or  more  items  of  appropriations,  render  separate 
estimates  under  each  appropriation  and  also  separate  estimate  for  each  fiscal  year. 


52  UNITED   STATES   COAST   AND   GEODETIC   SUKVEY. 

386.  Must  not  contain  expenditures  extending  beyond  fiscal  year. — Estimates  for  out- 
fit and  supplies  should  contain  all  items  needed  for  the  season's  field  work,  or  for  the 
half  or  the  whole  of  the  fiscal  year,  as  may  be  found 'practicable  or  expedient.     In  no 
case  can  estimates  be  for  a  period  extending  beyond  the  close  of  a  fiscal  year. 

387.  Repairs  separate  from  outfit  or  supplies. — Items  of  repairs  of  vessels  must  not 
be  included  in  the  estimates  for  outfit  or  supplies.     Repairs  include  the  hull,  machin- 
ery, rigging,  and  permanent  fixtures  of  the  vessel  and  boats,  but  there  are  various 
items  that  may  be  included  in   either  estimate  in  accordance  with  the  manner  in 
which  the  items  are  to  be  applied  to  use. 

388.  Submitted  in  quadruplicate. — Estimates  must  be  submitted  in  quadruplicate, 
being  made  out  in  detail  with  a  summary. 

389.  For  pay  and  subsistence.— The  pay  of  hands  and  others  not  mentioned  in 
paragraph  96  and  all  subsistence  allowances,  must  be  estimated  for  and  in  separate 
items. 

390.  Subsistence. — The  estimates  for  per  diem  or  actual  subsistence  must  be  given 
in  detail,  and  in  all  cases  a  per  diem  rate  must  be  stated.     Lump  sums  must  be  avoided 
as  far  as  practicable,  and  specific  itemization  adhered  to  as  nearly  as  the  work  to  be 
accomplished  will  permit. 

391.  For  traveling  expenses.— All  traveling  expenses  must  be  estimated  for  and 
when  for  distances  greater  than  50  miles  ("local  field"),  the  distances  (as  far  as  prac- 
ticable) and  names  of  places  between  which  transportation  is  required  must  be  stated 
in  the  estimate. 

392.  For  repairing  instruments. — When  a  party  is  at  a  distant  point  from  which  the 
transportation  charges  will  be  excessive  as  compared  with  the  cost  of  repairs  to  be 
made  to  instruments,  a  separate  estimate  in  quadruplicate  for  such  repairs,  based  upon 
the  opinion  of  one  or  more  reliable  instrument  makers,  maybe  submitted.     When 
such  estimates  have  been  approved  and  the  repairs  made  the  account  must  be  rendered 
with  vouchers  and  abstract  as  it  is  settled  under  a  separate  appropriation. 

393.  How  to  prepare.— In  preparing  the  detailed  estimates  for  outfits  or  supplies 
for  vessels,  camp  outfits,  etc.,  Form  No.  la,  "Continuation  sheets,"  will  be  used, 
In  other  instances,  continuation  sheets  will  be  ruled  similar  to  Form  No.   1,  and 
inserted  when  required.     Every  article  estimated  for  must  be  entered  and  the  columns 
appropriately  filled  out.     Only  articles  required  will  be  entered  and  not  those  on 
former  estimates  of  which  no  additional  supply  is  required. 

394.  Items  classified. — All  estimates  for  ship's  supplies  must  be  classed  under  the 
following  heads:  deck;  engineer's;  cabin;  wardroom;  berth-deck;  pantry  and  galley; 
and  miscellaneous.     These  subdivisions  will  be  divided  into  appropriate  schedules, 
such  as  shipchandlery,  paints  and  oils,  hardware,  illuminating  materials,  etc.,  and 
when  practicable  the  vouchers  should  be  arranged  in  accordance  with  the  schedules. 

395.  Based  on  actual  prices. — All  estimates  should  be  based  upon  actual  prices 
obtained  when  practicable  from  one  or  more  reputable  dealers  or  manufacturers  of  the 
articles  desired.     Estimates  for  repairs  must  always  be  obtained  from  firms  which  have 
facilities  for  and  are  able  to  do  the  work.     Lump  sums  will  not  be  considered. 

396.  Explanations. — Brief  explanation  should  be  given,  when  required,  to  show 
the  necessity  for  the  expenditure,  and  should  immediately  follow  the  item  to  which 
it  refers,  and  such  explanation  must  not  be  submitted  as  a  separate  document  from  the 
estimate.     Chiefs  of  parties  will  save  themselves  and  the  reviewing  officials  of  the 
Survey  much  trouble  and  annoyance,  if  in  preparing  estimates  or  rendering  accounts, 
embracing  unusual  or  seemingly  extravagant  expenditures,   they  will  submit  full 
explanations  of  the  necessity  therefor. 

397.  Unusual  or  extravagant  expenditures  unauthorized. — When  items  for  outfit  and 
repairs  in  the  estimates  of  chiefs  of  parties  are  approved  for  stated  or  lump  sums,  it  must 
not  be  assumed  that  such  approval  covers,  or  permits  any  extravagant  or  unusual 
expenditure.     All  vouchers  bearing  on  their  face  evidence  of  useless  and  unnecessary 
expenditure  will  be  disallowed. 


REGULATIONS   AND   INSTRUCTIONS.  53 

LXI.  ALLOTMENTS, 

398.  The  Superintendent  shall,  as  far  as  he  deems  practicable,  allot 
to  each  chief  of  a  field  party  a  stated  sum  for  the  expenses  of  the  party 
under  his  charge  during  the  fiscal  year,  or  for  the  particular  work 
assigned  to  him;  and  when  an  allotment  has  been  thus  made,  all 
vouchers  for  expenses  of  such  party  or  field  work  in  excess  of  the 
amount  so  allotted,  or  the  amount  to  which  the  Superintendent  has 
increased  or  diminished  it,  shall  be  disallowed,  unless  ratified  by  the 
Superintendent. 

(a)  Allotment  restricted  to  fiscal  year;  contract  is  an  expense  incurred. — Allot- 
ments of  funds  made  on  approved  estimates  become  void  when  the  appropriation 
under  which  made  is  no  longer  available,  that  is,  at  the  end  of  the  current  fiscal  year, 
and  no  expenses  can  be  incurred  on  account  of  such  allotment  after  that  date.  But  it 
should  be  noted  that 'the  amount  involved  in  a  contract  is  to  be  considered  as  an 
expense  incurred  at  the  time  the  contract  is  made  and  not  necessarily  at  the  time  the 
work  under  the  contract  is  finished . 

LXII,   STOP-OVER  PRIVILEGE. 

399.  Official  business  does  not  include  the  journey  from  the  home  of 
an  officer  or  employee  to  the  office  at  Washington  nor  to  any  suboffice 
although  taken  at  the  direction  of  the  Superintendent.     But  with 
the  written  approval  of  the  Superintendent,  officers  and  employees 
will  be  allowed  to  stop  en  route  from  their  field  of  work  to  the  office,  or 
vice  versa,  provided  no  extra  expense  to  the  Government  is  incurred 
thereby.     Application  for  leave  of  absence  to  cover  the  delay  must 
be  made  as  early  as  possible. 

LXIII.  LIMIT  OF  TRAVEL  FOR  HANDS. 

400.  Traveling  expenses  will  not  be  allowed  to  anyone   not  an 
officer  of,  or  permanently  employed  on,  the  Survey,  for  a  distance 
exceeding  fifty  miles  in  going  to  the  place  of  organization  or  from 
the  place  of  disbanding  a  field  party,  nor  shall  a  party  be  organized 
or  disbanded  at  a  distance  greater  than  fifty  miles  from  the  locality 
of  field  work,  without  previous  special  authority  from  the  Super- 
intendent. 

401.  Advances. — Provided:     TTiat   advances    of  money    under  this 
appropriation  may  be  made  to  the  Coast  and  Geodetic  Survey  and  by 
authority  of  the  Superintendent  thereof  to  chiefs  of  parties  who  shall 
give  bond  under  sucJi  rules  and  regulations  and  in  such  sum  as  the 
Secretary  of  Commerce  and  Labor  may  direct,  and  accounts  arising  under 
such  advances  shall  be  rendered  through  and  by  the  Coast  and  Geodetic 
Survey  to  the  Treasury  Department  as  under  advances  he  retofore  made 
to  chiefs  of  parties.     (Act  approved  Mar.  4,  1907.) 


54  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

402.  Shall  not  negotiate  drafts. — Chiefs  of  parties  are  not  authorized  to  negotiate 
drafts  on  the  disbursing  agent. 

403.  No  compensation  shall  be  allowed  for  the  disbursement  of  any  moneys  author- 
ized to  be  advanced  and  the  officers  or  persons  authorized  to  receive  and  disburse 
moneys  so  advanced,  shall  be  subject  to  all  terms,  provisions  and  conditions  of  law 
as  to  the  custody  and  rendering  of  accounts  of  public  money  of  the  United  States. 

404.  Requisition   for   advances. — Requisitions    for    advances    not   prohibited   by 
regulations,  or  otherwise,  must  be  transmitted  to  the  Superintendent  for  his  approval 
by  the  chief  of  party.     They  should  be  submitted  in  ample  time  to  avoid  delay  in 
the  work.     No  requisition  will  be  honored  by  the  disbursing  agent  until  the  esti- 
mates have  been  approved,  or  an  allotment  made  to  the  chief  of  party.     Requests 
for  advances  must  not  be  made  for  amounts  greater  than  may  be  needed  for  immediate 
use,  due  regard  being  had  that  the  work  be  not  delayed  on  account  of  lack  of  funds. 

405.  Form  of  advances. — Funds  will  be  advanced  to  a  chief  of  party  in  the  form 
of  a  deposit  to  his  official  credit  with  the  Treasurer  of  the  United  States,  who  will 
furnish  him  with  the  necessary  check  books  on  his  requisition  after  his  signature  has 
been  certified  to  by  some  person  known  to  the  Treasurer,  and  the  checks  will  be 
payable  at  the  Treasury,  any  subtreasury,  or  Government  depository. 

406.  Funds  advanced  to  be  kept  in  Treasury. — Chiefs  of  parties  are  required  to 
keep  the  funds  advanced  to  them  in  the  Treasury,  and  the  disbursing  agent,  upon 
regular  requisition,  will  make  deposits  to  their  credit. 

407.  Signature  to  check. — Chiefs  of  parties  to  whom  funds  have  been  advanced  by 
the  disbursing  agent,  and  who  have  accounts  with  the  Treasurer,  will  sign  their  checks 
as  "Chief  of  party,  U.  S.  C.  &  G.  S." 

408.  Checks  to  be  accounted  for. — Every  chief  of  party  must  receipt  and  account 
for  all  checks  in  check  books  furnished  him. 

409.  Advance  funds  may  overlap  two  fiscal  years. — The  provision  for  keeping 
separate  accounts  of  different  fiscal  years  does  not  refer  to  cash  balances  of  advances. 
This  must  not  be  construed  by  chiefs  of  parties  to  refer  to  the  use  of  any  cash  balances 
of  funds  remaining  on  hand  at  the  close  of  a  fiscal  year.     Cash  balances  are  continuous 
in  their  character — it  is  the  voucher  covering  the  expenditures  appertaining  to  and 
properly  chargeable  to  any  particular  year  duly  executed  and  properly  paid  which 
constitutes  the  charge  against  an  appropriation. 

LXIV.  TRAVELING  EXPENSES. 

410.  The  actual  expenses  of  transportation  and  board  shall,  at  the 
discretion  of  the  Superintendent  as  to  the  amount,  be  allowed  to 
officers  and  employees  in  the  Survey,  when  traveling  under  instruc- 
tions from  the  Superintendent,  and  to  those  assistants  having  direction 
and  inspection  of  field  work  under  his  special  assignment,  subject  to 
the  regulations  approved  by  the  Comptroller  of  the  Treasury  October 
5,  1907. 

IXV.   TRAVEL  MUST  BE  AUTHORIZED. 

411.  Traveling  expenses  will  not   be  allowed  to  any  one  on  the 
Survey  without  the  previously  obtained  authority  or  approval  in 
writing  of  the  Superintendent, 

412.  Instructions  to  accompany  travel  vouchers. — An  extract  of  the  instructions  of 
the  Superintendent,  authorizing  the  travel,  and  duly  certified  as  correct,  shall  in  each 
case  be  attached  to  the  voucher. 


EEGULATIONS  AND  INSTRUCTIONS.  55 

IXVI.  TRAVEL  ON  REQUEST  FOR  TRANSPORTATION. 

413.  Transportation  request  should  be  used  over  all  railroads,  even 
for  short  distances,  whenever  the  circumstances  are  such  as  to  admit 
of  their  being  obtained  in  advance,  and  without  delaying  the  work. 

414.  Name  of  transportation  company. — In  making  out  transportation  vouchers  give 
full  name  of  railroad  or  steamboat  company  furnishing  the  transportation.     When 
transported  by  other  conveyance,  so  state.    The  fare  actually  expended  over  each 
route  or  class  of  conveyance  must  be  separately  stated.     Do  not  lump  the  expendi- 
tures.    Assign  numbers  to  subvouchers  or  receipts  and  refer  to  them  in  the  voucher 
by  number. 

415.  Traveling  expenses  and  commutation  when  interwoven. — When  charges  for 
actual  expenses  while  traveling  and  for  commutation  of  subsistence  become  inter- 
woven upon  any  particular  day,  an  adjustment  must  be  effected  on  the  basis  of  four 
parts  to  a  day — breakfast,  dinner,  supper,  and  lodging,  the  day  beginning  with 
breakfast. 

416.  Local  field. — Vouchers  covering  expenditures  for  local  field  transportation 
should  in  all  cases  contain  the  items  of  expenditure  with  date,  name  of  person  by  or 
for  whom  incurred,  and  the  amount.     Such  expenses  should  preferably  be  accounted 
for  on  personal  vouchers  of  chiefs  of  parties.     (Form  4,  "Transportation  voucher.") 

417.  Expenses  when  charged  on  personal  voucher. — When  transportation  expenses 
of  employees  of  a  party  are  charged  in  the  personal  voucher  of  the  chief  of  party,  give 
their  names,  and  furnish  their  acknowledgements  to  be  attached  to  the  vouchers,  that 
they  have  received  the  transportation  charged  for. 

418.  Employees  away  from  main  party. — When  employees  are  traveling  alone  upon 
special  duty,  away  from  the  main  party,  within  the  limit  heretofore  stated,  they  must 
render  to  the  chief  of  party  vouchers  in  their  own  names,  duly  sworn  to  by  them  and 
supported  by  written  orders  from  the  chief  of  party.     In  these  orders  the  Superin- 
tendent's instructions  must  be  quoted,  and  the  extract  certified  by  the  chief  of  party. 
In  all  cases  where  any  employee  pays  for  travel  or  other  expense,  taking  receipts 
therefor  and  is  afterwards  reimbursed  by  the  chief  of  party,  a  receipt  for  this  repay- 
ment must  be  taken  by  the  chief  of  party  and  attached  to  his  accounts. 

419.  Affidavit. — An  affidavit  that  the  account  is  just  and  true  in  all  respects,  and 
that  the  expenses  charged  therein  were  actually  and  necessarily  incurred,  must  accom- 
pany each  traveling  expense  voucher.    The  affidavit  should  be  executed  (on  the 
form  provided  on  the  back  of  the  transportation  voucher),  in  conformity  with  section  8, 
sundry  civil  appropriation  act,  approved  August  24,  1912,  as  follows: 

420.  After  June  thirtieth,  nineteen  hundred  and  twelve,  postmasters, 
assistant  postmasters,  collectors  of  customs,  collectors  of  internal  revenue, 
chief  clerics  of  the  various  executive  departments  and  bureaus,  or  clerks 
designated  by  them  for  the  purpose,  the  superintendent,  the  acting  super- 
intendent, custodian,  and  principal  clerks  of  the  various  national  parks 
and  other  Government  reservations,  superintendent,  acting  superin- 
tendents, and  principal  clerks  of  the  different  Indian  superintendents 
or  Indian  agencies,  and  chiefs  of  field  parties,  are  required,  empowered, 
and  authorized,  when  requested,  to  administer  oaths,  required  by  law  or 
otherwise,  to  accounts  for  travel  or  other  expenses  against  the  United  States, 
with  like  force  and  effect  as  officers  Jiaving  a  seal;  for  such  services  when 
so  rendered,  or  when  rendered  on  demand  after  said  date  by  notaries 
public,  who  at  the  time  are  also  salaried  officers  or  employees  of  the 


56  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

United  States,  no  charge  shall  be  made;  and  on  and  after  July  first, 
nineteen  hundred  and  twelve,  no  fee  or  money  paid  for  the  services  herein 
described  shall  be  paid  or  reimbursed  by  the  United  States. 

LXVII.  TRAVELING  THROUGH  CITIES. 

421.  All  persons  employed  in  the  Survey  when  traveling  through, 
or  moving  about  cities,  should  use  transfer  coaches,  omnibuses  or 
street  cars,  when  such  means  of  conveyance  are  available;  carriages 
and  cabs  must  not  be  used  in  ordinary  cases.  Baggage  can  be  trans- 
ported in  and  about  cities  and  towns  by  the  usual  local  express  lines, 
hotel  wagons,  etc. 

422.  Unnecessary  detention.— No  charge  will  be  allowed  for  hotel  bills  when  the 
detention  is  unnecessary  for  the  performance  of  the  duties  for  which  travel  'is  required, 
and  in  general  any  unnecessary  expense  in  time  or  money  will  be  chargeable  to 
private  account. 

423.  Hotel  bills. — Receipted  hotel  bills  shall  be  taken,  which  must  show  time  of 
beginning  and  ending  of  the  service  charged  for. 

424.  Local  field  transportation. — Actual  traveling  expenses  only,  not  to  exceed  the 
maximum  fixed  by  regulation,  will  be  allowed  to  officers  and  subordinates,  traveling 
to  and  from  the  field  and  in  connection  with  local  field  work. 

LXVIII.  LIMITATION  OF  LOCAL  FIELD  TRAVEL. 

425.  Expenditures  for  local  field  transportation  must  state  specifi- 
cally each  item  of  expenditure  and  must  be  confined  strictly  to  the 
immediate  locality  of  field  work.  When  the  distance  traveled  is 
more  than  fifty  miles  from  the  locality  of  work,  a  full  explanation 
of  the  necessity  therefor  must  be  made. 

(a)  Actual  expenses  of  board  and  lodging  will  not  be  allowed  while 
traveling  locally  in  the  routine  of  field  work,  to  those  receiving  com- 
muted or  regular  rates  of  subsistence,  incidental  to  field  operations. 

SHIPMENT  BY  FREIGHT  OB  EXPRESS. 

426.  Address  of  packages. — All  packages  consigned  to  the  office  should  be  plainly 
addressed  to  the  Superintendent  of  the  Coast  and  Geodetic  Survey;  packages  other- 
wise addressed  will  be  treated  as  private  property. 

427.  Charges  collect. — All  shipments,  either  by  freight  or  express,  of  instruments, 
general  property,  records,  etc.,  belonging  to  the  Survey,  which  are  made  to  the  office 
must  be  sent  "Charges  collect,"  the  transportation  charges  on  all  shipments,  made  on 
public  account,  from  the  field  to  the  office  will  be  settled  by  the  office.     Prepayment 
of  freight  or  express  is  forbidden  by  law  (Rev.  Stat.,  sec.  3648).     All  charges  on  express 
matter  sent  from  the  office  will  be  prepaid. 

428.  Valuation. — Valuation  must  not  be  placed  upon  property  forwarded  by  ex- 
press. 

429.  Bond-aided  roads. — Payments  must  not  be  made  for  freight  shipments  over 
bond-aided  or  land  grant  railroads.     All  shipments  of  freight  must  be  made,  on  Gov- 
ernment bills  of  lading,  which  are  furnished  by  the  office  on  requisition,  whether 
over  land  grant  railroads  or  not,  except  for  short  distances  in  the  field,  when  Govern- 
ment bills  of  lading  are  not  practicable. 


EEGULATIONS   AND   INSTRUCTIONS.  57 

430.  Shipment  by  express. — Shipments  by  express  are  not  to  be  made  in  cases  where 
the  time  of  transit  is  an  unimportant  consideration. 

431.  Send  by  mail  when  practicable. — So  far  as  practicable,  the  mails  (registered 
if  necessary)  should  be  used  in  preference  to  express  whenever  the  matter  can  be 
franked. 

432.  Rate  and  weight. — Bills  or  receipts  covering  payments  for  freight  or  express 
charges  must  state  on  their  face  the  rate  and  weight  of  the  article  shipped,  and  the 
place  from  and  to  which  shipment  was  made. 

433.  Letter  of  advice. — Whenever  any  Survey  property  is  sent  to  the  office,  the 
officer  sending  the  same  must  notify  the  office  by  letter  stating  what  articles  are  sent, 
their  description,  number,  etc.,  and  how  shipped,  by  freight,  express,  or  mail,  giving 
the  name  of  the  transportation  company  performing  the  service.     (Form  412.) 

434.  Acknowledgment  of   property  received. — All    articles    of    Survey   property, 
except  stationery,  shipped  from  the  office  to  officers  in  the  field  must  be  acknowledged 
by  the  officer,  when  receiving  the  same,  by  letter  addressed  to  the  Superintendent, 
which  must  note  any  omission  or  defects  in  the  consignment  as  received.     When  any 
transfer  of  Survey  property  is  made  from  one  officer  to  another,  the  officer  at  the  time 
of  receiving  the  property  must  report  its  receipt  to  the  office,  and  also  give  the  officer 
making  the  transfer  a  receipt  for  said  property.     The  officer,  on  making  the  transfer, 
will  report  to  the  Superintendent  the  items  transferred. 

LXIX.   SUBSISTENCE  AND  COMMUTATION. 

435.  Commutation  may;  at  his  discretion,  be  allowed  by  the  Super- 
intendent to  assistants,  aids,  extra  observers,  nautical  experts,  mag- 
netic observers,  and  signalmen,  while  on  field  duty,  under  the  follow- 
ing-named conditions  and  exceptions,  and  at  not  to  exceed  the  follow- 
ing rates.  (Field  duty  is  duty  performed  under  authorization  by  the 
Superintendent  while  the  person  is  detached  from  the  office  in  Wash- 
ington or  from  any  suboffice,  temporary  or  otherwise,  or  fixed  magnetic 
observatory,  in  the  United  States.) 

(a)  While  serving  as  chief  of  a  party  and  living  at  hotels  or  else- 
where and  paying  all  expenses  of  quarters  and  board,  $2.50  each  per 
day. 

(6)  While  living  at  hotels  or  elsewhere  and  paying  all  expenses  of 
quarters  and  board,  and  not  in  charge  of  party,  $2  each  per  day. 

(c)  While  serving  as  commanding  officer  of  a  vessel,  under  the 
Superintendent's  orders  designating  him  as  such,  or  as  Chief  of  Party 
living  ashore  in  quarters  furnished  by  the  Government  but  not  sup- 
plied with  cooks,  mess  outfit,  etc.,  $2  each  per  day. 

(d)  While  serving  as  executive  officer  of  a  vessel,  under  the  Super- 
intendent's orders  designating  him  as  such,  $1.50  each  per  day. 

(e)  While  serving  on  vessels  in  any  other  capacity  than  as  com- 
manding officer  or  executive  officer,  or  while  traveling  under  orders 
on  a  vessel  of  the  Survey,  $1  each  per  day. 

(/)  To  chiefs  of  parties  and  others  while  living  in  camp  or  other 
quarters  furnished  by  the  Government,  except  as  provided  in  para- 
graphs (c)  and  (d),  the  Government  also  furnishing  cooks,  mess  out- 
fit, etc.,  but  not  provisions,  $1  each  per  day. 


58  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

(g)  While  on  field  duty,  such  as  magnetic  or  longitude  work,  which 
involves  travel  and  brief  stoppages,  either  commutation  at  $2.50  each 
per  day  and  transportation,  including  berth  hi  sleeping  car,  or  actual 
expenses  of  travel  and  board,  as  the  Superintendent  may  direct. 

(h)  While  serving  in  the  Philippine  Islands,  commutation  will  be 
allowed  only  to  assistants  and  aids,  and  magnetic  observers,  and  will 
include  all  duty  from  the  tune  of  arrival  at  a  Philippine  port,  to  the 
time  of  departure  for  a  United  States  port,  at  a  rate  of  $2.50  each  per 
day. 

(i)  Neither  subsistence  nor  commutation  can  be  allowed  to  any 
person  while  on  duty  in  Washington,  excepting  that  officers  of  the 
field  force  temporarily  ordered  to  the  office  at  Washington  for  con- 
sultation with  the  Superintendent  may  be  allowed  their  actual 
necessary  expenses  for  short  periods. 

(j)  Neither  subsistence  nor  commutation  will  be  allowed  to  per- 
sons on  duty  in  any  city  of  the  United  States  where  there  is  a  sub- 
office,  except  to  officers  on  vessels,  and  except  to  persons  traveling 
under  orders,  or  on  field  duty  and  not  attached  to  the  suboffice. 

(fc)  Recorders,  foremen,  hands,  and  all  authorized  employees  in 
land  parties  may  be  allowed  either  commuted  or  actual  subsistence 
at  the  discretion  of  the  Superintendent,  not  to  exceed  $1.50  per  day 
each;  and  such  employees  while  on  field  duty  detached  from  their 
parties  or  traveling,  may,  at  the  discretion  of  the  Superintendent,  be 
allowed  the  cost  of  their  actual  subsistence  or  commutation,  not 
exceeding  $2  a  day  while  so  detached  or  traveling. 

(I)  The  compensation  of  officers  paid  from  the  appropriation  to 
man  and  equip  vessels,  is  fixed  at  a  rate  to  include  their  subsistence, 
and  no  commutation  will  be  allowed  to  such  officers.  When,  how- 
ever, such  officers  are  detailed  for  temporary  shore  duty,  or  are 
required  to  live  on  shore  temporarily  while  repairs  are  being  made, 
or  for  other  sufficient  reason,  they  may  be  allowed  their  actual  living 
expenses  when  supported  by  proper  receipts,  not  to  exceed  $2  each 
per  day,  from  which  50  cents  per  day  will  be  deducted  on  the  voucher, 
in  lieu  of  estimated  mess  bill  on  board  ship.  This  allowance,  how- 
ever, will  not  be  made  when  such  officers  are  detailed  for  duty  at  the 
Washington  office,  or  at  any  suboffice,  nor  when  specifically  excepted 
in  the  orders  making  assignment  to  shore  duty. 

(m)  Members  of  the  crews  of  the  vessels,  when  detailed  for  tem- 
porary shore  duty  or  temporarily  deprived  of  their  quarters  and  mess 
privileges  on  account  of  repairs  to  the  vessel,  or  for  othor  sufficient 
reason,  may  be  allowed  their  actual  living  expenses,  not  to  exceed  $1 
each  per  day,  when  supported  by  the  proper  receipts,  provided  their 
ration  stops  for  the  same  period,  and  the  stoppage  and  reason  there- 
for are  noted  on  the  pay  rolls.  If  deprived  of  mess  privileges  only, 
while  living  in  the  quarters  on  shipboard,  they  may  be  allowed  actual 


REGULATIONS   AND   INSTRUCTIONS.  59 

living  expenses  when  supported  by  proper  receipts  at  not  to  exceed 
75  cents  per  day,  with  the  same  proviso  as  to  rations. 

(n)  Commutation,  in  accordance  with  the  foregoing  rules  (except 
as  mentioned  in  paragraphs  c,  d,  e,  and  Jc)  shall  be  considered  as 
beginning  when  the  field  of  operations  is  reached  and  as  ceasing  when 
the  field  of  operations  is  left;  fractions  of  days  must  be  taken  into 
account  at  the  commencement  and  end  of  the  season,  dividing  the 
day  into  four  parts,  three  meals  and  lodging,  the  day  to  begin  with 
breakfast. 

(o)  Commutation  will  not  be  allowed  while  traveling  on  vessels 
where  the  transportation  paid  for  by  the  Government  includes 
board,  nor  in  any  case  while  on  sick  or  annual  leave. 

436.  Holidays. — Commutation  will  not  be  allowed  for  Sundays  or  legal  holidays 
which  immediately  precede  or  follow  a  period  of  annual  leave,  unless  it  is  affirma- 
tively shown  that  the  person  claiming  the  commutation  was  actually  present  for  duty 
during  such  day  or  days. 

LXX.  PURCHASE  OF  SUPPLIES  AND  OUTFIT. 

437.  No  purchase  of  supplies  or  outfit  shall  be  made  until  proper 
estimates  have  been  approved.  And  no  purchase  shall  be  made, 
except  in  case  of  emergency  or  through  the  contracts  of  another 
bureau,  until  at  least  three  bids  have  been  obtained  in  response 
to  invitations  for  the  same;  but  if  there  are  less  than  three  bids, 
either  because  there  are  fewer  dealers  in  the  place,  as  will  be  often  the 
case  when  purchasing  coal  and  other  supplies  at  isolated  places,  or 
because  some  of  those  invited  have  failed  to  submit  bids,  the 
lowest  bid  received  may  be  accepted,  if  deemed  reasonable. 

438.  Separate  schedules  and  bids  for  different  classes  of  articles. — In  procuring  bids 
for  outfit,  covered  by  approved  estimates,  the  list  must  be  divided  into  separate  and 
distinct  classes  and  schedules,  and  bids  requested  from  responsible  dealers  who  make 
a  specialty  of  the  articles  in  each  class.     This  will  make  a  separate  bid  for  each  class, 
but  does  not  prohibit  anyone  from  submitting  a  bid  for  the  entire  lot,  provided  his 
bid  is  in  the  form  of  a  separate  bid  for  each  class  or  schedule.     For  instance,  invitations 
for  bids  to  furnish  paints  and  oils  should  be  sent  to  dealers  who  make  a  specialty  of 
those  articles;  bids  for  hardware  should  be  invited  from  hardware  merchants,  in  like 
manner  separate  schedules  should  be  prepared  for  lumber,  engineer's  supplies,  ship 
chandlery,  etc.     Form  No.  168a,  to  which  is  attached  a  list  of  the  articles  required 
will  be  used  in  calling  for  bids  as  above  mentioned,  and  the  directions  printed  thereon 
are  to  be  strictly  complied  with.     Form  la,  "Estimate  continuation  sheets,"  may  be 
used  for  making  out  the  list  of  articles,  by  utilizing  the  column  headed  "Articles" 
and  "Number  or  quantity  required." 

439.  Articles  to  be  carefully  described. — Particular  care  must  be  given  to  the 
description  of  the  articles  called  for,  commercial  designations  being  used,  and,  when 
necessary  manufacturers'  names  and  dimensions  given,  so  that  bidders  may  have  no 
difficulty  in  identifying  the  articles  desired. 

440.  Reasonable  time  allowed  for  bidding. — A  reasonable  time  only  is  to  be  allowed 
bidders  in  submitting  their  bids  after  the  proposals  have  been  sent  to  them,  and 
generally  a  date  for  completion  of  contract  should  be  named. 


60  UNITED    STATES   COAST   AND   GEODETIC    SURVEY. 

441.  Lowest  bid  to  be  accepted. — In  all  cases  of  purchases  of  supplies,  which  are 
based  on  approved  estimates,  the  chief  of  party  is  authorized  to  accept  the  bid  of  the 
lowest  .responsible  bidder  for  each  class  or  schedule  of  supplies  called  for,  provided 
said  bids  are  just  and  reasonable  and  are  within  the  approved  estimates.     The  accepted 
bid  must  be  signed  in  ink  "accepted"  with  the  date,  name  and  title  of  the  chief  of 
party.     Duplicate  letters  of  acceptance  must  be  prepared,  one  to  be  sent  to  the 
successful  bidder  and  the  other  to  the  office  with  the  accepted  bid. 

442.  Oral  agreement. — When  bids  are  received  for  supplies  or  work  on  approved 
estimates,  and  the  amount  thereof  is  not  sufficient  to  warrant  a  written  agreement, 
the  words  "as  per  oral  agreement  beforehand"  should  be  used  in  the  voucher  covering 
the  payments  therefor. 

443.  Bids  to  be  forwarded.— Bids  for  all  repairs  should  be  forwarded  to  the  Super- 
intendent, with  a  recommendation  for  his  consideration.     If  approved,  the  bids  will 
be  returned  with  indorsement  authorizing  the  work,  which  indorsement  mr\kes  it  a 
legal  contract.     A  copy  of  every  invitation  to  bidders  for  repairs,  with  the  names  of 
all  bidders  to  whom  invitations  are  sent  indorsed  thereon,  must  be  sent  to  the  office 
at  the  same  time  the  invitations  are  sent  out. 

444.  When  parties  are  at  a  distance. — In  cases  of  vessels  or  parties  that  are  located 
at  such  a  distance  from  the  office  that  a  compliance  with  the  provisions  of  the  pre- 
ceding paragraph  would  occasion  undesirable  delay,  the  results  of  the  bids,  with 
necessary  recommendation  briefly  stated,  should  be  communicated  to  the  office  by 
telegraph  for  the  Superintendent's  action. 

445.  Contract  to  accompany  voucher. — Whenever  work  is  done,  or  supplies  are 
furnished,  by  contract,  two  copies  (original  and  duplicate)  of  the  contract  should 
accompany  the  original  voucher  covering  payment  for  said  work  or  supplies. 

LXXI.   CLOTHING  AND   SMALL  STORES    AND  PROVISIONS. 

446.  The  Superintendent  is  authorized  to  approve  purchases  from 
the  appropriation  for  the  United  States  Coast  and  Geodetic  Survey 
of  provisions,  clothing,  and  small  stores  for  enlisted  men,  and  food 
supplies  for  field  parties  working  in  remote  localities;  such  provisions 
clothing  and  small  stores  and  food  supplies  to  be  sold  to  the  employees 
of  said  Survey,  and  the  appropriation  reimbursed. 

447.  And  hereafter  the  Secretary  of  the   Treasury  is  authorized   to 
purchase,  from  the  appropriation  for  the    United  States    Coast  and 
Geodetic  Survey,  provisions,  clothing,  and  small  stores  for  the  enlisted 
men,  and  food  supplies  for  field  parties  working  in  remote  localities, 
such  provisions,  clothing,  small  stores,  and  food  supplies  to   be  sold 
to  the  employees  of  said  Survey  and  the   appropriation  reimbursed; 
*     *     *.     (Act  approved  Mar.  3,  1901.) 

448.  Purchases  of  clothing  and  small  stores. — Supplies  of  clothing  and  small  stores 
can  be  purchased  from  United  States  Navy  Storehouses,  under  General  Order  No.  3, 
June  30,  1900,  Navy  Department,  the  officer  making  the  purchase  to  pay  for  the 
supplies  (by  official  check)  from  the  advances  made  to  him  by  the  disbursing  agent. 

449.  Purchases  in  open  market. — In  exceptional  cases  purchases  may  be  made  in 
the  open  market,  when  the  prices  do  not  exceed  the  cost  of  similar  goods  procured 
from  the  Navy  storehouse,  and  when  so  purchased  bids  should  be  secured  from  at 
least  three  reliable  firms,  if  there  be  so  many  in  the  immediate  vicinity,  and  the 
articles  required  purchased  from  the  lowest  bidder,  provided  they  are  of  satisfactory 
quality. 


[REGULATIONS   AND   INSTRUCTIONS.  61 

450.  Amount  of  purchases  limited. — When  purchasing  clothing  and  small  stores 
commanding  officers  must  be  careful  not  to  lay  in  a  supply  greater  than  will,  with 
the  stock  on  hand,  suffice  until  there  is  another  opportunity  to  purchase.     (See  par.  43.) 

451.  Invoices  and  bills. — The  personal  vouchers  of  the  commanding  officer,  with 
detailed  receipted  invoices  attached,  and,  in  case  of  purchase  in  open  market,  all 
bids  must  be  forwarded  promptly  to  the  Office.  * 

452.  Clothing  and  small  stores  advances. — The  amount  paid  for  clothing  and  small 
stores  will  be  treated  as  an  advance  made  by  the  disbursing  agent  to  commanding 
officers.     The  cost  price  of  all  stores  on  hand  is  the  amount  for  which  commanding 
officers  will  receive  credit  in  making  a  transfer. 

453.  Responsibility  for  loss  of  supplies. — The  officers  having  the  immediate  custody 
of  supplies  of  any  description  must  be  held  responsible  for  their  safety,  and  must  be 
charged  with  the  cost  price  of  all  losses  or  shortages  that  occur  through  their  care- 
lessness or  negligence,  but  the  commanding  officer  will  be  held  primarily  responsible 
for  all  goods.     In  all  cases  of  reported  losses,  shortages  or  damages,  for  which  credit  is 
claimed,  a  board  of  three  officers  shall  be  appointed  by  the  commanding  officer  or  the 
chief  of  party,  to  look  into  the  cause  of  the  loss,  shortage,  or  damage,  and  fix  the 
responsibility  therefor.     The  report  of  the  board  shall  be  forwarded  by  the  command- 
ing officer  or  chief  of  party  to  the  Superintendent,  with  his  recommendation  regarding 
the  action  proper  to  be  taken. 

454.  Clothing  and  small  stores  returns. — Returns  of  clothing  and  small  stores  must 
be  made  monthly,  on  Form  233,  and  must  accompany  the  pay  rolls. 

455.  Inventory  of  clothing  and  small  stores. — Commanding  officers  will,  at  the  end 
of  each  quarter,  appoint  a  board  of  three  officers,  who  shall  take  a  careful  inventory 
of  all  clothing  and  small  stores,  and  shall  forward  said  inventory  with  his  account  of 
clothing  and  small  stores.     (See  par.  45.) 

456.  Price  of  clothing  and  small  stores. — All  articles  of  clothing  and  small  stores 
shall  be  issued  to  enlisted  men  at  cost  price,  to  be  receipted  for  upon  the  monthly 
pay  rolls,  and  the  amount  so  charged  must  correspond  with  the  monthly  returns  of 
issues  of  clothing  and  small  stores. 

457.  Expenses. — Any  amounts  paid  for  freight,  or  to  preserve  the  goods,  such  as 
for  moth  balls,  will  be  added  to  the  original  price  of  the  goods  and  be  distributed  as 
equally  as  possible.     The  cost  price  includes  these  added  amounts. 

458.  Losses. — Losses  from  damage  or  otherwise,  if  authorized  by  the  Superintend- 
ent, shall  also  be  added  to  the  cost,  as  in  the  case  of  freight,  but  no  advance  in  prices 
to  cover  losses  shall  be  made  until  the  Superintendent  so  directs  in  each  case. 

459.  Issuing  days. — The  commanding  officer  should  designate  two  days  in  each 
month  for  the  issue  of  clothing  and  small  stores.    They  must  be  issued  by  the  officer 
having  custody  of  them,  directly  to  the  person  to  whom  they  will  be  charged  and  in 
the  presence  of  another  officer  who  shall  witness  the  facts  with  his  signature.     In 
special  cases  where  the  supplies  are  for  men  leaving  the  ship  on  detached  parties,  they 
may  be  receipted  for  on  leaving  the  ship,  and  the  issue  witnessed  by  the  officer  in 
charge  of  the  detached  party. 

460.  Transfer  of  stores  on  change  of  command. — When  an  officer  is  relieved  of  com- 
mand of  a  vessel,  he  shall  turn  over  to  his  successor  all  clothing  and  small  stores  on 
hand  at  the  end  of  the  preceding  month,  adding  any  subsequent  invoices,  and  take 
his  successor's  receipt  for  them  at  issuing  price.     lie  sh  11  forward  this  receipt  to  the 
Disbursing  Agent,  who  will  credit  his  account  with  the  value  of  the  clothing  and 
small  stores  as  per  receipt  and  charge  the  same  to  the  account  of  his  successor. 

LXXII.  FREIGHT  ON  PROVISIONS. 

461.  Freight  on  provisions  intended  for  parties  operating  at  a  dis- 
tance from  dealers  furnishing  such  supplies  at  reasonable  rates,  may, 
at  the  discretion  of  the  Superintendent,  be  paid  from  the  appropria- 


62  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

tion  applicable  to  the  subsistence  or  rations,  as  the  case  may  be,  of 
the  members  of  the  parties. 

PURCHASE   OF  MESS  SUPPLIES. 

462.  Purchases  on  credit. — In  all  cases  where  the  mess  can  obtain  supplies  at  reason- 
able prices  on  their  own  credit,  this  course  must  be  followed  and  public  funds  should 
not  be  used. 

463.  When  necessary  to  use  public  funds. — All  purchases  should  be  made  from 
Army  and  Navy  storekeepers  when  practicable;  if  not  practicable  and  it  is  necessary 
to  buy  in  the  open  market,  bids  should  be  secured  from  at  least  three  reliable  firms 
if  there  be  so  many  in  the  immediate  vicinity,  and  the  articles  required  be  pur- 
chased from  the  lowest  bidder,  provided  they  are  of  satisfactory  quality.    The  per- 
sonal vouchers  of  the  commanding  officers  with  detailed  receipted  invoices  attached, 
and,  in  case  of  purchase  in  the  open  market,  all  bids,  must  be  forwarded  promptly 
to  the  office. 

464.  Mess  responsible. — Only  such  supplies  will  be  purchased  as  the  mess  may  require 
until  there  be  opportunity  to  purchase  further  supplies,  and  when  purchased  from 
public  funds  the  entire  cost  of  such  purchases  is  chargeable  to  the  mess,  and  shall 
be  reimbursed  during  the  season  as  rapidly  as  the  mess  funds  or  the  allowance  of 
ration  money  will  permit;  all  to  be  paid  before  the  close  of  the  season.     In  other  words, 
the  mess  is  responsible  and  is  to  pay  for  the  entire  purchase  whether  all  the  supplies 
are  used  by  them  or  not,  they  of  course  having  the  control  of  any  unused  supplies 
after  the  payment  is  completed  or  arranged  for  to  the  satisfaction  of  the  commanding 
officer.     As  soon  as  purchased  they  shall  be  fully  insured  at  the  expense  of  the  mess 
for  whom  purchased  and  the  policy  forwarded  with  the  invoices. 

465.  Record  of  mess  accounts. — In  all  cases  the  chiefs  of  parties  shall  keep  and 
preserve  a  careful  record  of  all  mess  accounts,  which  record  will  be  at  the  call  of  the 
Superintendent  at  any  time  he  may  care  to  examine  it. 

LXXIII.  REPAIRS  TO  VESSELS. 

466.  Repairs  to  vessels  must  be  made  in  accordance  with  approved 
estimates  and  under  contract  approved  by  the  Superintendent,  who 
shall  see  to  it  that  no  contract  or  engagement  is  entered  into  which 
may  involve  the  Government  in  a  liability  greater  than  the  amount 
available  for  repairs  to  vessels  in  any  fiscal  year.  Work  must  be 
suspended  and  the  vessel  laid  up  rather  than  infringe  the  law. 

467.  Detailed  statement  of  repairs. — Every  voucher  for  repairs  made  to  vessels  shall 
be  accompanied  by  a  detailed  statement  in  the  nature  of  a  certificate  by  the  officer 
rendering  the  account  furnishing  all  information  necessary  to  the  intelligent  auditing 
of  the  account;  the  essential  particulars  are: 

1.  Date  on  which  work  was  begun. 

2.  Date  on  which  work  was  finished. 

3.  Whether  within  contract  time  or  not. 

4.  Whether  in  strict  accordance  with  specifications. 

5.  If  date  of  notification  of  acceptance  of  bid  is  not  the  date  when  work  began 
explain  why. 

6.  If  work  is  not  done  within  contract  time  explain  reasons. 

7.  An  itemized  list  of  repairs  made. 

8.  Wliere  possible  the  cost  should  be  entered  opposite  each  item  in  the  itemized 
list. 


REGULATIONS  AND   INSTRUCTIONS.  63 

LXXIV.  BIDS  FOR  REPAIRS. 

468.  After  estimates  for  repairs  have  been  approved,  bids  for  the 
work  contemplated  must  be  obtained  by  sending  invitations  to  per- 
sons, firms,  or  companies,  engaged  in  such  work  in  tne  locality  where 
the  repairs  are  to  be  made.  All  bids  received  must  be  sent  to  the 
Superintendent  fcr  his  action.  A  bid  approved  by  the  Superintendent 
constitutes  a  legal  contract.  When  the  necessary  bond  or  certified 
check  has  been  furnished,  and  the  proposal  approved  by  the  Super- 
intendent, the  terms  of  the  contract  become  binding  on  both  parties. 
In  cases  where  time  is  paramount,  a  biief  abstract  stating  the  impor- 
tant items  of  estimates  and  bids  may  be  communicated  to  and 
approved  by  the  Superintendent  by  telegraph,  and  the  work  may  be 
commenced  upon  such  authority,  but  the  original  bids  must  be 
forwarded  by  mail  without  delay. 

469.  Additional  details. — When  inviting  bids  for  repairs,  Form  168  is  to  be  used, 
to  which  the  specifications  should  be  attached.     The  bidders  are  required  to  bid, 
on  each  item  in  the  specifications  and  not  a  lump  sum  for  the  entire  repairs.     When 
the  requirements  as  to  the  bond  have  been  complied  with  and  the  bid  is  approved 
by  the  Superintendent,  it  constitutes  a  legal  contract. 

Letters  of  acceptance  shall  be  prepared  and  signed  in  duplicate,  one  to  be  sent  to 
the  successful  bidder  and  one  to  be  attached  to  the  bids  and  forwarded  to  the  office. 

CONTRACTS  WITH  COMPANIES  OB  FIRMS. 

470.  Contracts  with  incorporated  companies,  or  with  associations  doing  business 
under  a  company  title,  must  be  signed  by  some  officer  of  the  company  and  evidence 
furnished  of  his  authority  to  sign,  as  in  case  of  signature  to  vouchers.     Contracts 
with  copartnership  firms  must  be  signed  by  each  individual  member  of  the  firm. 

471.  Contract  must  be  authorized  by  law. — No  contract  or  purchase 
on  behalf  of  the  United  States  shall  he  made,  unless  the  same  is  authorized 
by  law,  or  is  under  an  appropriation  adequate  to  its  fulfillment.     (Rev. 
Stat.,  3732.) 

472.  Evidence  of  authority  to  receipt  for  corporations. — Evidence  of  authority  to 
receive  and  receipt  for  moneys  due  incorporated,  or  unincorporated  companies  must 
be  furnished  in  the  form  of  an  extract  from  the  by-laws  of  the  company  or  association, 
showing  the  authority  of  the  officer  to  so  receive  and  receipt,  and  giving  his  name 
and  the  date  of  his  election  or  appointment,  and  the  period  for  which  he  was  elected 
or  appointed,  and  stating  that  such  authority  shall  be  binding  on  the  company  until 
notice  of  revocation  has  been  filed  with  the  First  Comptroller  of  the  Treasury,  which 
extract  must  be  verified  by  a  certificate  under  seal,  signed  by  the  President  and 
Secretary,  or  by  one  of  those  officers  and  not  less  than  two  of  the  directors,  which 
certificate  must  state  that  such  authority  remains  unrevoked  and  unchanged  to  date 
thereof. 

473.  If  the  company  has  no  seal,  the  extract  should  be  certified  as  correct  by  a  notary 
public  or  other  competent  officer  under  his  seal. 

474.  When  a  resolution  is  adopted  at  a  special  meeting  of  directors  it  must  be  shown 
that  all  had  notice  of  the  time  and  place  of  such  meeting  and  that  a  quorum  assented 
to  the  resolution.     Blank  forms  for  furnishing  the  evidence  of  authority  herein  referred 
to  may  be  had  upon  application  to  the  Superintendent.     When  executed  they  should 


64  UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

be  forwarded  to  Washington  at  once,  to  be  transmitted  by  the  disbursing  agent  to  the 
First  Comptroller  for  his  approval  and  the  files  of  his  office. 

475.  In  cases  where  an  individual  or  a  copartnership  is  doing  business  under  a 
company  title  the  affidavit  of  the  owner  or  of  at  least  two  members  of  the  copartnership 
will  be  required,  showing  the  fact  of  ownership,  and  in  the  case  of  copartnerships, 
naming  the  member  of  the  copartnership  who  is  authorized  to  receive  and  receipt  for 
moneys  due  the  owners. 

ACCOUNTS. 

476.  Transmission  of  accounts  and  vouchers   monthly. — Accounts  shall   be  ren- 
dered monthly.     Original  accounts,  with  necessary  vouchers,  shall  be  forwarded  to 
the  Office  within  ten  days  after  the  expiration  of  each  month,  and  the  duplicate 
accounts  within  24  hours  thereafter,  or  by  the  next  mail.     When  the  foregoing  returns 
can  not  be  mailed  within  the  time  specified  without  extraordinary  expense  or  delay 
of  work,  an  explanation  must  accompany  the  accounts. 

477.  Vouchers  for  separate  months. — Expenditures  incurred  in  one  month  can  not 
be  included  in  the  accounts  of  a  subsequent  or  any  other  month.     Should  it  be  im- 
practicable to  obtain  vouchers  during  the  month  or  in  time  to  include  them  in  the 
month's  accounts,  they  should  be  forwarded  when  received,  as  supplemental  accounts 
for  the  month  during  which  the  expenditures  were  incurred,  together  with  supple- 
mental abstracts. 

478.  Separate  appropriations. — In  the  payment  of  bills  and  in  rendering  vouchers 
for  the  same,  care  must  be  taken  to  keep  distinct  the  items  coming  under  the  two 
general  heads  of  "Party  expenses"  and  "Repairs  of  vessels."     Items  falling  under 
more  than  one  of  these  heads  must  not  be  embraced  in  the  same  bill  or  voucher,  but 
separate  bills,  under  each  head  to  accompany  the  vouchers,  must  be  obtained.     The 
same  rule  must  be  observed  when  working  under  two  or  more  heads  of  the  appropria- 
tion for  "Party  expenses."     In  case  of  any  question  arising  as  to  the  proper  classi- 
fication of  the  items  under  the  two  heads  "Party  expenses"  and  "Repairs  to  vessels,  " 
the  decision  of  the  Superintendent  will  be  conclusive. 

479.  Ink  and  mucilage. — Chiefs  of  parties  will  include  all  charges  for  ink  and  mucilage 
in  their  respective  party  accounts,  rendering  the  same  as  personal  vouchers  supported 
by  receipted  bills  for  both  original  and  duplicate  vouchers. 

480.  Repairs  of  instruments. — The  same  disposition  will  be  made  of  all  expendi- 
tures for  repairs  of  instruments,  where  it  is  not  expedient  on  account  of  loss  of  time, 
nor  practicable  on  account  of  great  expense  of  transportation  involved,  to  send  the 
instrument  to  Washingtonjor  repairs.     A  letter  in  duplicate,  addressed  to  the  Super- 
intendent and  explaining  the  urgency  which  required  immediate  expenditure,  must 
in  every  case  be  attached  to  the  vouchers  for  repairs  of  instruments.     Unless  such 
urgency  clearly  exists  instruments  must  be  sent  to  the  office  for  repairs. 

481.  Articles  to  be  obtained  on  requisition. — Charges  for  articles  such  as  instruments, 
books,  stationery,  etc.,  for  which  requisitions  should  be  made  upon  the  office,  will  be 
disallowed,  except  as  below.     Should  public  exigency  demand  the  purchase  of  any 
article  which  ordinarily  should  be  obtained    by  requisition  upon  the  office,  a  full 
explanation  of  the  urgency  or  emergency  should  accompany  the  voucher,  in  support 
of  such  expenditures,  except  for  ink,  paste  or  mucilage. 

482.  Stamps. — Chiefs  of  parties  or  others  requiring  stamps  for  registration  purposes, 
will  purchase  the  same  as  needed  and  charge  them  up  in  their  personal  vouchers. 

483.  "Future"  or  "anticipated"  expenditures  are  not  permissible.     Payments  can 
not  be  made  until  the  articles  have  been  delivered. 

484.  Preparation  of  general  vouchers. — In  the  preparation  of  vouchers  care  and  dis- 
cretion should  be  exercised  with  reference  to  the  nature  of  the  expenditures,  calcula- 
tions and  signatures.     The  amount  charged  in  the  vouchers  must  be  that  actually  paid, 
item  by  item.     Vouchers  must  contain  the  actual  sums  paid  for  services,  supplies  and 


REGULATIONS  AND   INSTRUCTIONS.  65 

other  matters,  and  these  shall  be  correctly  designated  in  every  instance.  Vouchers 
for  material,  supplies,  and  outfit  must  show  on  their  face  the  purpose  and  depart- 
ment for  which  purchased,  classifying  each  article  by  the  following  symbols:  B  D= 
Berth  deck;  C=Cabin;  D=Deck;  E=Engineer  Dept.;  G=Galley;  L=Launches; 
S= Signal  material;  W  R=Ward  room. 

485.  Itemized  bills. — Instead  of  itemizing  all  accounts  on  the  regular  form  of  voucher, 
chiefs  of  parties  may  secure  unreceipted  invoices  and  itemized  bills,  in  duplicate, 
from  firms  and  individuals  furnishing  supplies,  etc.,  or  rendering  services,  (not  per- 
sonal services)  and  attach  them  to  their  appropriate  vouchers  in  the  body  of  which 
there  should  be  a  reference  to  the  bill  or  invoice. 

486.  Small  cash  payments. — When  payments  are  for  small  sums  and  are  made  in 
cash  instead  of  by  check,  receipted  bills  or  memorandum  receipts  will  be  secured 
and  attached  to  the  personal  voucher  of  the  chief  of  party  as  subreceipts. 

487.  Subreceipts,  to  support  items   of   expenditure  charged  for  on  the  personal 
voucher  of  the  chief  or  any  member  of  a  party,  should  invariably  be  obtained,  when- 
ever practicable,  no  matter  how  small  the  amount.     In  the  event  that  a  receipt  can 
not  be  obtained  without  occasioning  undue  delay  and  expense,  or  from  other  good  and 
sufficient  causes,  an  explanatory  certificate  to  that  effect  should  be  written  on  the  face 
of  the  voucher  and  signed  by  the  person  rendering  the  same.     Subreceipts  signed  by  a 
subordinate  in  a  party  in  support  of  purchases  charged  on  the  personal  voucher  of 
a  chief  of  party  or  another  member  of  the  party,  are  inadmissible,  and  can  not  be 
allowed.     Assign  numbers  to  sub  vouchers  or  receipts  and  refer  to  them  in  the  voucher 
by  number.     All  subvouchers  or  receipts  should,  if  possible,  be  signed  in  ink.     An 
extra  effort  should  be  made  to  this  end. 

488.  Copy  of  contract  must  accompany  voucher. — Whenever  work  is  done  by  contract, 
the  contract  should  accompany  the  original  voucher  and  a  copy,  the  memorandum 
voucher.     Repairs  to  vessels  can  only  be  made  as  approved  by  the  Superintendent. 

489.  Statement  on  vouchers  referring  to  bids. — Vouchers  paid  under  the  provisions 
of  a  contract  or  accepted  proposal  should  contain  on  their  face,  a  reference  to  the  same, 
the  date,  and  also  a  statement  that  the  contract  or  accepted  proposal  has  been  duly 
forwarded  to  the  Superintendent. 

490.  Vouchers  for  transportation. — In  vouchers  for  hauling  and  moving  equipments 
and  materials,  give  the  number  of  loads  and  distance  from  place  to  place.     The  prices 
per  unit  of  weight  or  measure  must  be  stated  in  all  cases,  whenever  practicable. 
Vouchers  or  bills  for  express  or  freight  charges  must  state  the  place  from  and  to  which 
the  shipment  was  made,  the  weight  of  said  shipment  and  the  rate  of  charges. 

491.  Fractions  of  month. — All  calculations  for  parts  of  a  month  must  be  made 
according  to  the  number  of  days  of  which  the  month  consists,  except  for  annual  or 
monthly  salaries,  which  must  be  in  accordance  with  the  Government  Salary  Tables 
for  1904.     (See  title  "Payment  of  salaries  and  compensation.") 

492.  Damages. — Bills  for  unliquidated  damages  can  not  be  paid.     Settlement  may 
be  made  for  cutting  trees  or  damage  to  crops  occasioned  by  opening  views,  etc.  in  the 
process  of  field  work  of  the  Survey,  providing  previous  agreement  is  made  as  to  the 
amount  to  be  paid  for  each  cutting  or  damage.     In  cases  where  such  damages  are  paid, 
support  the  charge  by  a  statement  of  the  agreement  with  the  person  claiming  the 
damages,  stating  the  nature  and  extent  of  damages,  and  his  acceptance  of  a  stated 
sum  as  a  full  relief  to  the  Government,  and  give  in  detail  on  the  face  of  the  voucher 
the  full  particulars  concerning  the  account  and  the  circumstances  which  demanded  the 
expenditure. 

493.  Signatures  to  vouchers. — All  vouchers  not  paid  by  official  check  must  be 
signed  by  the  owner  or  owners  of  the  business  from  whom  purchases  are  made,  or 
by  whom  services  are  rendered. 

494.  Corporations. — When  payments  are  made  in  cash  to  incorporated  companies  or 
associations  doing  business  under  a  company  title,  some  officer  who  has  been  duly 

72043°— 13 5 


bb  UNITED   STATES   COAST  AND   GEODETIC   SURVEY. 

authorized  to  receive  and  receipt  for  moneys  due  the  company  must  sign  the  voucher 
in  his  official  capacity.  If  evidence  of  his  authority  so  to  sign  has  already  been  filed 
with  the  Comptroller  of  the  Treasury,  a  statement  to  that  effect  should  be  made  on 
the  face  of  the  voucher,  if  not,  a  certificate  of  authority  must  be  furnished. 

495.  Payment  by  check. — The  evidence  of  authority  for  signature  is,  however,  not 
required  if  the  account  is  paid  by  official  check  drawn  to  the  order  of  the  corporation, 
company,  firm,  or  individual  rendering  the  bill. 

496.  Firms. — In  dealing  with  firms  vouchers  must  be  signed  by  some  member  of  the 
firm,  when  payment  is  made  in  cash. 

497.  Individual  accounts. — Individual  accounts  when  paid  in  cash  must  be  signed 
by  the  individual.     Signatures  by  mark  are  to  be  made  only  by  persons  unable  to 
write  their  names  and  must  be  witnessed  by  a  disinterested  person,  and  this  provision 
applies  to  subreceipts  as  well  as  to  the  regular  forms  of  vouchers. 

498.  "Per." — Signatures  "Per"  to  vouchers  are  not  allowed,  when  payments  are 
made  in  cash. 

499.  Date  and  briefing. — All  vouchers  must  bear  Bate  in  the  column  provided  for 
that  purpose,  and  the  date  and  place  where  the  expenditure  was  incurred  must  both 
appear  in  the  receipt  on  the  face  of  the  voucher.     When  rendered  as  vouchers  in  an 
abstract,  with  the  exception  of  the  blank  space  for  the  title  of  the  appropriation,  the 
briefing  on  the  backs  of  all  vouchers  must  invariably  be  filled  out  to  indicate  clearly 
the  character  of  the  expenditures.     When  a  voucher  is  rendered  separately  without  an 
abstract,  the  briefing  will  be  left  blank  to  be  filled  out  by  the  disbursing  agent. 

500.  Property  purchased. — With  each  set  of  original  accounts,  or  vouchers,  chiefs  of 
parties  will  transmit  upon  a  separate  sheet  (Form  No.  43),  a  list  of  all  articles  of  public 
property  which  may  have  been  purchased  for  public  use,  such  as  camp  equipage, 
outfit  of  any  description,  signal  materials,  etc.     The  provisions  of  this  paragraph  also 
apply  to  supplemental  accounts. 

501.  Salary  vouchers. — Assistants  and  Aids,  not  attached  to  the  office,  must  transmit 
their  salary  vouchers  to  the  Superintendent  for  his  inspection  and  approval,  together 
with  their  monthly  personal  reports.     Their  salary  accounts  will  not  be  paid  unless 
the  reports  of  occupation  accompany  them.     (See  par.  349.) 

502.  Commutation  and  actual  subsistence. — Accounts  covering  changes  under  this 
heading  will  be  rendered  on  Form  3  (general  voucher)  and  in  accordance  with  the 
regulations  and  the  Superintendent's  instructions  as  to  the  amounts  to  be  allowed 
under  the  conditions  of  field  work  involved.     (See  par.  435.) 

503.  Settlement  through  office. — Vouchers  for  general  outfits,  supplies  and  repairs 
to  vessels,  involving  large  sums,  or  for  which  the  chief  of  party  has  not  the  funds  on 
hand  with  which  to  make  payment,  may  be  forwarded  to  the  office  for  settlement. 
In  this  event  the  vouchers  must  be  duly  signed  by  the  person  (or  firm)  entitled  to 
receive  the  payment.     The  chief  of  party  must  certify  that  the  vouchers  are  correct, 
that  the  work  done  is  satisfactory  and  in  accordance  with  the  specifications  and  con- 
tract, or  that  the  articles  mentioned  have  been  received  and  are  satisfactory.     Special 
directions  for  sending  each  check  to  the  creditors  must  accompany  each  account. 
Monthly  property  returns  (Form  No.  43)  giving  a  list  of  all  the  items  charged  for,  must 
accompany  the  vouchers  as  required  for  regular  monthly  accounts. 

504.  Abstracts   of   expenditures. — Abstracts   (Form   No.    8)    must   accompany   all 
expense  accounts,  "both  original  and  memorandum,   except  in  the  case  where  an 
officer  has  but  a  single  voucher  to  transmit  during  any  one  month  and  which  is  to 
be  paid  by  the  disbursing  agent.     All  abstracts  must  correspond  with  the  briefing  on 
the  vouchers. 

505.  Order  of  vouchers. — In  entering  vouchers  upon  abstracts,  .arrange  them  in 
numerical  order,  writing  the  surname  first,  in  the  column  headed  "To  whom  paid." 
The  dates  of  the  vouchers  must  be  inserted  in  the  abstracts. 


KEGULATIONS   AND   INSTKUCTIONS.  67 

506.  Briefing. — All  vouchers  embraced  in  an  abstract  should  be  briefed  on  the  back, 
with  the  surname  of  the  payee  first,  as  directed  in  filling  abstract. 

507.  Separate  abstracts  for  different  items  of  appropriation. — Separate  abstracts 
must  be  rendered  for  "Party  expenses"  and  "Repairs  of  vessels"  and  for  all  other 
expenditures  coming  under  different  items  of  appropriation. 

508.  Supplemental  abstracts. — When  vouchers  are  suspended  and  returned  for 
correction,  always  transmit  with  the  corrected  vouchers  supplemental  abstracts,  in 
duplicate,  dated  the  same  as  the  originals,  to  cover  suspended  vouchers. 

509.  Vouchers  for  different  months  not  to  be  included  on  same  abstract. — Vouchers 
for  expenditures  made  in  one  month  must  not  be  included  in  the  abstract  for  another 
month.     Render  a  separate  abstract  for  such  vouchers,  and  attach  thereto  a  written 
explanation  of  the  delay  in  transmitting  the  account. 

510.  Blank  space  and  briefing  space. — The  blank  space  in  the  center  of  the  face  of 
the  abstract  must  not  be  written  over  by  chiefs  of  parties,  nor  must  the  briefing  on 
the  back  of  the  abstract  be  filled  out  by  them. 

511.  Accuracy. — Correctness  in  entries,  extensions,  and  additions  of  abstracts  and 
of  all  vouchers,  will  insure  a  more  speedy  settlement  of  accounts. 

512.  Ship's  accounts. — Form  231  is  to  be  used  for  the  pay  of  crews  of  vessels, 
including  the  accounting  for  rations  and  small  stores.     Form  230  is  to  be  used  for  the 
pay  of  ship's  officers. 

513.  Transfers. — When  any  officer  paid  by  a  chief  of  party  is  transferred  his  account 
must  also  be  transferred  on  form  327.     In  case  of  separation  from  the  service  by  res- 
ignation or  other  cause  the  account  must  be  transferred  to  the  office  for  final  settle- 
ment. 

514.  Accounts  of  two  fiscal  years  not  to  be  merged. — The  appropriation  to  man  and 
equip  vessels  being  annual,  the  accounts  for  pay  and  rations  for  two  fiscal  years  must 
not  be  merged.     Balances  due  June  30  must  be  accounted  for  on  supplemental 
June  rolls  and  not  included  in  the  pay  rolls  for  July. 

515.  Retained  pay. — The  retained  pay  on  the  rolls,  June  30,  must  not  be  paid  until 
the  amount  of  retained  pay  required  by  the  regulations  has  accrued  to  the  man  in 
the  new  fiscal  year. 

516.  Supplemental  June  roll. — All  rolls  for  payments  on  account  of  preceding  fiscal 
year  should  be  marked  "Supplemental  to  roll  June  30"  and  must  give  the  balance 
due  at  last  payment  on  account  of  June  roll. 

517.  Priority  of  settlement  June  roll. — No  payments  are  to  be  made  on  rolls  of  the 
new  fiscal  year  until  the  balance  due  on  the  June  roll  has  been  settled. 

518.  Blank  column  July  roll. — In  the  July  roll  the  column  headed  "Amount  due 
last  roll"  will  always  be  blank. 

519.  Pay  balances  to  be  settled  at  end  of  July. — The  balances  (i.  e.  the  retained 
pay)  due  on  June  30  must  be  settled  at  the  end  of  July. 

520.  No  blank  receipts. — Under  no  circumstances  shall  a  member  of  the  crew  be 
allowed  to  sign  a  blank  receipt.     The  instructions  provide  for  all  contingencies  that 
occur  in  the  settlement  of  accounts  without  resorting  to  receipts  in  blank. 

521.  Partial  payments. — If  a  member  of  the  crew  does  not  desire  to  draw  the  full 
amount  due  him  at  the  end  of  the  month,  he  shall  be  required  to  sign  for  such  amount 
only  as  has  been  paid  him,  the  balance  due  and  unpaid  will  be  entered  in  the  proper 
column  on  the  pay  roll. 

522.  Memorandum  receipts. — Form  No.  225,  "Memorandum  receipt,"  will  be  used 
when  for  any  reason  a  signature  can  not  be  obtained  on  the  pay  rolls  at  the  close  of 
the  month,  or  to  be  receipted  at  the  time  of  payment,  and  forwarded  with  the  pay 
roll  when  it  is  known  that  a  man  is  to  be  absent  on  detached  duty  (or  discharged 
from  the  service)  at  the  close  of  the  month. 

523.  Mess  treasurer's  receipt. — Form  No.  223,  "Receipt  for  commuted  rations  paid 
to  caterers,"  will  be  used  when  making  payment  of  rations  due  men  at  the  time  of 


68  .UNITED   STATES   COAST   AND   GEODETIC    SURVEY. 

death  or  desertion.  These  receipts  will  accompany  the  pay  rolls,  and  the  account 
should  also  be  entered  in  the  column  for  rations  and  opposite  the  name  of  the  decedent 
or  deserter. 

524.  Petty  cash  book. — All  payments,  except  for  traveling  expenses,  made  to  mem- 
bers of  the  crew  serving  on  board  the  vessels  of  the  service,  must  be  entered  in  and 
receipted  for  in  petty  cash  book  (Form  No.  228)  at  the  time  said  payments  are  made. 

525.  Payments  of  commuted  rations  to  the  mess  treasurers  will  be  entered  in  the 
petty  cash  book  whenever  made  and  receipted  for  by  the  mess  treasurers. 

526.  For  accounts  of  members  of  the  crew  while  in  hospitals,  see  paragraphs  112-114. 

527.  One  ration  each  day  only. — When  a  member  of  the  crew  receiving  a  commuted 
ration  is  detached  from  his  ship  more  than  one  day,  only  one  ration  shall  be  paid  him, 
either  his  commuted  ration,  or  actual  living  expenses,  not  in  excess  of  the  amounts 
allowed   by   the    regulations.     (See    par.    435.)    All    accounts    for    "actual    living 
expenses"  will  be  chargeable  to  the  appropriation  " Party  expenses." 

528.  Unauthorized  absence. — The  absence  of  a  member  of  the  crew  from  the  ship, 
without  leave,  for  24  hours  or  more,  must  be  checked  on  the  pay  rolls  against  his  pay 
and  rations  and  a  corresponding  amount  deducted  therefrom. 

529.  Expenses  at  hospitals  not  marine  hospitals.— Vouchers  (on  Public   Health 
Service  forms)  covering  the  expenses  of  members  of  the  crew  sent  to  hospitals,  which 
are  not  United  States  marine  hospitals,  and  as  provided  in  the  special  cases  by 
Article  XIV  of  the  United  States  Public  Health  Service  Regulations,  properly  certified 
and  accompanied  by  a  full  statement  of  the  circumstances,  shall  be  forwarded  by  the 
commanding  officer  to  the  Superintendent  of  the  Coast  and  Geodetic  Survey. 

530.  When  no  monthly  payments  are  made  crew. — If  for  any  reason  no  payments  are 
made  to  the  crew  for  a  month,  the  pay  rolls  should  be  prepared  and  forwarded  as 
usual,  showing  the  balance  due  and  unpaid,  but  without  signatures.     If  only  partial 
payments  have  been  made,  the  necessary  receipts  for  the  payments  made,  including 
clothing  and  small  stores,  must  appear  on  the  rolls. 

531.  Pay  accounts  need  not  be  balanced  each  month. — It  is  not  essential  that  all 
pay  accounts  should  be  balanced  at  the  end  of  the  month,  nor  even  at  the  end  of  the 
quarter.    The  regulations  do  not  require  that  the  petty  officers  and  crew  shall  be  paid 
at  stated  periods.    The  returns  to  the  disbursing  agent  can,  therefore,  always  be 
rendered  promptly  when  mail  facilities  permit,  and  commanding  officers  are  enjoined 
to  see  that  there  shall  be  no  avoidable  delay. 

532.  Commanding  officers  can  not  hold  money  of  members  of  the  crew. — Command- 
ing officers  are  prohibited  from  receiving  or  caring  for  money  (cash)  that  has  been 
paid  to  the  men  on  board  their  ships,  but  a  member  of  the  crew  desiring  to  deposit 
cash  with  the  commanding  officer  may  be  given  a  check  indorsed  to  his  order,  as 
described  below,  and  this  check  may  be  placed  in  the  safe.     The  commanding  officer 
will  give  the  man  his  receipt  for  said  check,  to  be  returned  by  the  man  to  the  command- 
ing officer  when  said  check  is  withdrawn  from  deposit. 

533.  Funds  belonging  to  newly  shipped  men. — Funds  brought  aboard  ship  by  newly 
shipped  men  that  they  desire  to  place  in  deposit  for  safe-keeping,  should  also  be 
exchanged  for  checks.     When  cash  is  exchanged  for  a  check  the  commanding  officer 
will  draw  the  check  in  favor  of  himself,  and  indorse  it  to  the  man's  order.     In  drawing 
the  check  "the  object  for  which  drawn"  may  be  stated  "cash  for  pay  of  crew  of  (give 
name  of  vessel). " 

534.  Supplies  from  a  naval  storekeeper. — When  articles  of  outfit,  coal  or  other  sup- 
plies (except  as  hereinafter  mentioned)  are  procured  from  a  naval  storekeeper,  or  at 
any  of  the  navy  yards  or  naval  stations,  chiefs  of  parties  will  obtain  and  forward  to 
the  office,  duplicate  invoices  covering  the  cost  and  quantity  of  the  articles  so  procured, 
duly  certified ;  and  write  a  letter  of  advice  as  to  the  title  of  the  naval  appropriation 
to  which  credit  is  to  be  given,  so  that  the  disbursing  agent  may  be  enabled  to  act 
advisedly  in  making  the  transfer  or  deposit  with  the  Treasurer  of  the  United  States. 


REGULATIONS   AND   INSTRUCTIONS.  69 

Settlement  for  clothing  and  small  stores  procured  from  naval  stations  will  be  made 
in  accordance  with  the  directions  given  under  the  title  "Clothing  and  small  stores." 
535.  When  a  vessel  is  put  out  of  commission. — When  a  vessel  is  put  out  of  com- 
mission and  laid  up,  and  the  party  disbanded,  all  accounts  should  be  closed  by  the 
commanding  officer  as  rapidly  a&  circumstances  will  permit;  his  vouchers  forwarded 
to  Washington  for  settlement  and  any  unexpended  balance  of  advanced  funds  on 
account  of  the  Survey  remaining  in  his  possession,  transmitted  direct  to  the  disbursing 
agent  at  the  earliest  practicable  opportunity  to  the  end  that  his  accounts  with  that 
officer  may  be  balanced  without  delay. 

IXXV.  ADMINISTRATIVE    EXAMINATION    OF   ACCOUNTS. 

536.  An  administrative  examination  of  the  accounts  must  be  made 
by  the  Superintendent,  and  accounts  rendered  must  be  approved  by 
him. 

LXXVI.  IRREGULAR  ITEMS. 

537.  For  the    better    protection  of   chiefs  of    parties  and  others 
rendering  accounts,  as  well  as  for  the  protection  of  the  public  interests, 
all  items  of  expenditure  irregular  in  form  or  in  contravention  of  law 
or  regulations    shall    be   suspended    by   the    disbursing   agent   and 
returned  for  explanation  or  amendment,  or  be  disallowed,  as  the 
the  case  may  demand,  in  order  that  no  improper  account  shall  be 
paid  by  the  disbursing  agent  or  be  transmitted  by  him  to  the  Depart- 
ment. 

LXXVII. 

538.  Unusual  items. — The  disbursing  agent  must  call  the  attention 
of  the  Superintendent  for  his  action,  to  any  unusual  item  or  what 
may  appear  to  be  an  excessive  or  unnecessary  charge  for  any  item 
of  expense,  however  small. 

539.  The  object  and  necessity,  or  use,  of  all  items  of  expenditures  (where  not  self 
evident)  should  be  written  on  the  face  of  the  voucher  opposite  the  item  or  items 
requiring  explanation,  or  below  by  means  of  reference  marks.     In  the  rendition  of 
vouchers  for  services,  the  capacity  in  which  employed,  with  the  dates  of  beginning 
and  ending  of  service,  must  in  all  cases  be  specifically  stated. 

540.  Information  from  disbursing  agent. — The  disbursing  agent  will  on  application 
furnish  such  forms,  and  give  such  information  to  chiefs  of  parties,  and  others,  as  shall 
insure  regularity  and  uniformity  in  the  rendition  of  accounts,  and  promote  responsi- 
bility and  economy. 

IXXVIII.  CONSTRUCTIVE  ALLOWANCE. 

541.  Under  no  circumstances  shall  an  allowance  or  payment  be 
made  for  "constructive"  charge  of  a  party,  or  "constructively"  for 
any  purpose. 

542.  Lost  checks. — When  an  original  check  issued  by  an  officer  authorized  to  make 
disbursements  of  public  moneys  is  lost,  stolen,  or  destroyed,  the  depository  upon 
which  drawn  should  be  notified  at  once  of  the  loss  of  the  check,  giving  number,  amount, 


70         UNITED  STATES  COAST  AND  GEODETIC  SURVEY. 

and  name  of  payee,  and  requested  to  stop  payment;  after  which  the  chief  of  party 
should  make  an  application  to  the  Superintendent  for  blank  forms  and  necessary 
instructions  as  to  the  method  of  procedure  to  be  followed  in  securing  a  duplicate  of  the 
lost  check. 

REQUISITIONS. 

543.  Requisitions  for  stationery.— To  receive  prompt  attention,  requisitions  for 
stationery  should  always  be  made  on  Form  11,  which  should  be  forwarded  in  sufficient 
time  for  stationery  to  reach  its  destination  through  the  mails  by  the  time  it  is  actually 
needed.     Officers  should  not  ask  for  stationery"  in  amounts  exceeding  actual  needs. 
Such  amounts  of  stationery  only  should  be  carried  as  will  last  until  such  time  as  it  is 
again  practicable  and  convenient  to  obtain  a  new  supply.     In  no  case  should  a  requi- 
sition exceed  more  than  a  season's  supply  of  any  item.     Stationery  not  needed  should 
be  returned  to  the  office. 

544.  Articles  excluded  from  mails. — Writing  inks,  mucilage,  and  paste  can  not  be 
forwarded  by  mail  and  will  be  forwarded  by  express  only  to  points  near  the  office. 
Chiefs  of  parties  at  a  distance,  requiring  writing  inks  or  mucilage,  will  purchase  same 
in  open  market  and  render  vouchers  therefor  under  their  allotment  for  "  Party 
expenses." 

545.  Acknowledgment  of  receipt. — The  acknowledgment  of  the  receipt  of  station- 
ery from  the  office  is  not  necessary. 

546.  Requisition  for  instruments  and  general  property. — Form  No.  12  will  be  used 
for  making  request  to  the  office  for  instruments  or  items  of  general  property  which  may 
be  necessary  for  the  proper  execution  of  official  orders  or  instructions.     These  requisi- 
tions should  be  forwarded  long  enough  in  advance  to  allow  ample  time  for  transporta- 
tion.    Officers  should  limit  their  requisition  to  the  actual  requirements  of  the  work  to 
be  done,  and  the  instruments  returned  or  the  office  advised  as  soon  as  they  are  no 
longer  needed. 

547.  Requisition  for  funds. — Requisitions  for  funds  will  be  made  from  time  to  time 
as  required,  upon  Form  No.  13|,  and  such  requisition  should  be  forwarded  in  ample 
time  for  receipt  of  reply  before  the  funds  are  needed.     Requisitions  for  amounts  in 
excess  of  current  requirements  will  be  reduced  in  conformity  with  the  exigencies  of 
the  case.     (See  title  under  "Accounts. ") 

548.  Requisitions  for  medical  supplies. — Requisition  for  medical  supplies  will  be 
made  by  the  medical  officers  aboard  the  vessels  of  the  service  upon  Form  B,  Navy 
Department,  which  must  be  approved  by  the  commanding  officer  and  forwarded  to 
the  Superintendent  of  the  Coast  and  Geodetic  Survey. 

The  amounts  required  shall  be  based  on  the  supply  table  of  the  medical  department 
of  the  Navy  for  1909.  Articles  not  included  in  the  supply  table  or  not  listed  in  the 
requisition  will  not  be  furnished  by  the  Naval  Supply  Depot.  A  separate  list  of  such 
articles  needed  will  be  submitted  for  approval  for  purchase.  Competitive  bids  will 
be  secured  when  practicable.  The  column  "On  hand  "  in  the  requisition  shall  always 
be  filled  out. 

549.  Copies. — Five  copies  of  every  requisition  must  be  submitted  and  filled  out  in 
accordance  with  instructions  on  the  forms  and  in  the  front  of  supply  tables. 

550.  Blank  form. — Blank  medical  requisition  forms  may  be  obtained  by  asking  for 
same  on  the  usual  stationery  requisition  (Form  11). 

551.  Filling  blank  forms. — On  the  requisition  blanks  the  initials  "U.  S.  S."  will  be 
ruled  out  and  the  words  "U.  S.  Coast  and  Geodetic  Survey"  written  in  their  place. 
In  the  signing  and  forwarding  of  the  requisitions,  they  should  be  in  the  following  form: 
(Name)  Surgeon,  Coast  and  Geodetic  Survey,  and  (Name),  Assistant,  Coast  and 
Geodetic  Survey,  Commanding. 

552.  Transportation  requests. — The  Department  recommends  the  use  of  transporta- 
tion requests  for  securing  railroad  and  steamboat  transportation,  and  will  issue  them 


REGULATIONS   AND  INSTRUCTIONS.  71 

upon  application.  They  have  proven  advantageous  in  securing  through  rates  to  the 
Government  and  in  relieving  officials  of  the  necessity  of  advancing  private  funds  in 
payment  of  traveling  expenses.  A  single  request  may  sometimes  be  used  in  pro- 
curing a  round-trip  ticket  at  through  rates  for  transportation  over  an  extended  route. 
Unused  portions  of  railroad  tickets,  obtained  on  transportation  requests,  should  be 
forwarded  to  the  Superintendent  for  redemption  accompanied  by  a  statement  of  the 
occasion  for  their  nonuse.  Full  directions  for  their  use  accompany  these  requests. 

553.  At  Washington,  requisition  for  transportation  orders  will  be  made  by  letter 
addressed  to  the  disbursing  agent,  giving  the  name  of  the  railway  or  steamer  line  over 
which  transportation  is  desired,  and  also  stating  the  appropriation  and  subitem  to 
which  the  transportation  is  chargeable.    At  San  Francisco,   Seattle,  and  Manila 
transportation  orders  will  be  obtained  from  the  Suboffice  of  the  Survey. 

554.  Monthly  property  returns. — With  each  set  of  original  accounts,  or  vouchers 
sent  to  the  office  for  settlement,  chiefs  of  parties  will  transmit  upon  a  separate  sheet 
(Form  No.  43)  a  list  of  all  items  charged  for  in  the  accounts.     This  list  will  be  checked 
by  the  disbursing  officer,  and  the  articles  charged  for  on  the  inventories  of  the  persons 
concerned.     Articles  in  the  nature  of  supplies  which  will  soon  be  consumed,  may  be 
marked  "expended  "  on  the  list,  and  need  not  be  entered  on  the  inventories. 

555.  Inventories. — All  instruments,  general  property,  and  books,  must  be  inven- 
toried at  the  end  of  each  calendar  year,  and  on  transfer  of  responsibility  and  at  such 
other  times  as  the  Superintendent  may  require.     The  inventories  for  ship's  instru- 
ments, general  property,  and  books  shall  be  rendered  separately  on  the  printed  forms 
provided  (Forms  Nos.  16,  17,  18,  18a). 

556.  Items  expended,   lost,   or  returned. — All  items  not  previously  reported  as 
expended,  lost,  returned,  or  transferred,  must  be  accounted  for  on  the  inventories, 
and  must  be  entered  in  alphabetical  order  under  their  proper  classifications. 

557.  Explanation. — Full  explanation  must  be  given  of  the  damage  to  or  loss  of  any 
instrument,  and  any  article  not  in  good  or  serviceable  condition  should  be  so  noted  in 
the  remarks  column.     Specific  explanation  must  be  given  of  the  expenditure  of  any 
article  not  manifestly  of  an  expendible  nature. 

558.  Medical  instruments  and  books. — Inventory  of  medical  instruments  and  books 
will  be  rendered  on  the  regular  instrument  and  books  inventories  respectively,  but 
separated  therefrom  under  the  title  ''Medical  instruments,"  or  "Medical  books," 
as  the  case  may  be.     Medical  supplies  will  be  inventoried  when  making  requisition 
for  new  supplies,  on  the  medical  requisition  forms  of  the  Navy  Department. 

559.  Articles  in  storage. — All  articles  of  public  property  that  are  in  storage  are  also 
to  be  entered  in  and  carried  on  the  inventories  of  the  chief  of  party,  or  other  person 
placing  same  in  storage,  and  shall  be  continued  on  such  inventory  until  responsibility 
for  said  stored  articles  is -transferred  to  another  person  by  official  orders.     Note  will  be 
made  in  the  remarks  column  that  such  items  are  "in  storage  at " 

LXXIX.  FLAGS. 

560.  In  addition  to  the  national  ensign  and  union  jack,  the  follow- 
ing flags  will  be  displayed  on  the  ships  of  the  Survey  at  the  discre- 
tion of  the  Superintendent. 

(a)  Coast  and  Geodetic  Survey  flag:  A  red  triangle,  base  down, 
in  a  white  circle  on  a  blue  field. 

(5)  Coast  and  Geodetic  Survey  pennant :  A  union  of  red  triangles, 
base  down  (13  for  the  larger  and  7  for  the  smaller  size),  on  a  white 


72  UNITED   STATES   COAST   AND   GEODETIC   SURVEY. 

field  one-fourth  the  length  of  the   pennant,   the  remaining  three- 
fourths  of  its  length  to  be  blue. 

(c)  Flag  of  the  Superintendent  of  the  Coast  and  Geodetic  Survey: 
A  red  triangle,  apex  forward,  in  a  blue  field. 

LXXX.  AUTHORITY  TO  PUBLISH. 

561.  The  printing  of  tide  tables,  coast  pilots,  bulletins,  and  other 
special  publications  of  the  Coast  and  Geodetic  Survey  may  be  author- 
ized by  the  Superintendent  in  such  editions  as  the  interests  of  the 
Government  and  of  the  public  require. 

LXXXI.  COPIES  OF   RECORDS. 

562.  Whenever  a  transcript,  photograph,  tracing,  or  other  copy 
from  the  original  Survey  records  or  sheets  of  the  Survey,  furnished 
for  use  outside  of  the  office,  requires  a  certificate  as  to  its  correctness, 
such  certificate  shall  be  signed  by  the  Assistant  in  Charge  of  the  Office, 
but  for  use  in  court  the  seal  of   the  Department  must  be   affixed 
together  with  a  certificate    of  authority  signed  by    the  Secretary. 
Such  transcript,  photograph,  tracing,  or  other  copy  for  other  than 
official  use  shall  be  furnished  at  cost. 

IXXXII.  AUTHORITY  FOR   FURNISHING  INFORMATION. 

563.  Except  to  persons  employed  in  the  work  of  the  Survey,  copies 
of  any  kind  from  the  records  or  sheets  or  information  as  to  the  results 
of  the  work  shall  not  be  furnished  without  authority  of  the  Super- 
intendent. 

564.  Publications  and  lectures. — No  person  connected  with  the  Survey  shall  pub- 
lish  any  article  or  deliver  any  lecture  or  otherwise  give  out  any  information  regarding 
the  work  or  results  of  the  Survey,  without  the  permission  of  the  Superintendent. 

565.  Admission  to  lighthouses. — Lighthouse  keepers  have  been  ordered  to  admit 
officers  to  lighthouses  when  engaged  on  official  business,  and  officers  are  cautioned 
not  to  interfere  in  any  way  with  the  duties  of  the  light  keepers,  or  the  efficiency  of 
the  lights. 

RELATIONS  TO  THE  PUBLIC. 

566.  Courtesy  to  the  public  is  enjoined  on  every  officer  and  employee  of  the  Survey, 
while  engaged  on  official  duties.     When  persons  make  serious  inquiry  concerning  the 
work  that  the  Survey  is  doing,  courteous  reply  should  be  made  and  the  information 
given  if  practicable.     (This  does  not  refer  to  such  information  as  is  forbidden  by  the 
regulations.)     Discourtesy  to  the  public  is  not  to  be  tolerated,  and  chiefs  of  parties  are 
expected  to  see  that  members  of  their  parties  conduct  themselves  with  politeness  and 
propriety. 

567.  It  sometimes  happens  that  objection  is  made  to  the  entry  upon  private  property 
by  employees  engaged  in  official  work,  but  it  is  believed  that  generally  this  objection 
may  be  overcome  by  an  explanation  of  the  public  character  of  the  work.     Many  of  the 


REGULATIONS   AND   INSTRUCTIONS.  73 

States  have  passed  laws  authorizing  entrance  on  lands  within  those  States  for  the  pur- 
poses of  the  Coast  and  Geodetic  Survey,  but  these  must  not  .be  Construed  to  mean  that 
entry  upon  private  lands  is  to  be  made  without  consulting  the  wishes  of  the  owners, 
and  especially  where  claims  for  damages  are  likely  to  arise  therefrom.  (See  Appendix 
No.  1,  C.  &  G.  S.  Report  for  1893.) 

(a)  If  at  any  time  it  becomes  necessary  to  make  entry  upon  any  military  or  naval 
reservation,  the  chief  of  party 'shall  first  call  upon  the  officer  in  charge  of  the  reser- 
vation, show  his  instructions  and  explain  exactly  what  he  wishes  to  do  on  the  res- 
ervation and  obtain  the  consent  of  the  officer  in  charge  to  do  the  work  contemplated. 
Any  work  on  or  connected  with  the  reservation  to  which  objection  is  made  by  the 
officer  in  charge  shall  be  omitted. 

LXXXIII.  OFFICIAL   COMMUNICATIONS. 

568,  All  official  communications  shall  be  forwarded  through  the 
immediate  official  superior  of  the  writer. 

569.  The  foregoing  regulations  are  published  for  the  guidance  of 
officers  and  other  employees  of  the  Coast  and  Geodetic  Survey,  must 
be  rigidly  enforced  by  the  Superintendent  of  the  Coast  and  Geodetic 
Survey  and  strictly  conformed  to  by  all  officers  and  other  persons 
attached  to  or  employed  in  the  Survey.     Any  regulations  in  conflict 
with  them  are  hereby  repealed. 

BENJ.  S.  CABLE, 

Acting  Secretary. 


INDEX. 


Paragraph. 

Absence  from  field  of  duty 77 

Absence  without  leave  on  ships 116 

Abstracts 504-510 

of  expenditures 504 

preparation 505 

supplemental 508 

limited  to  one  month 509 

Accounts,  form  for  transmitting 9 

to  be  rendered  every  month ". .  476 

expenditures  to  be  segregated  by  months. .  477 
items  to  be  segregated  under  proper  items 

of  appropriation 478 

for  purchase  of  ink  and  mucilage 479 

for  repairs  of  instruments 480 

articles  to  be  obtained  by  requisition  when 

practicable 481 

purchase  of  stamps 482 

payments  in  advance  proh  ibited 483 

preparation  of  vouchers 484 

bills  itemized,  to  be  obtained 485 

cash  payments 486 

subreceipts 487 

contracts  to  accompany  vouchers 488 

for  purchases  under  contract 489 

vouchers  for  transportation 490 

payments  for  portions  of  a  month 491 

payment  of  damages 492 

signatures  to  vouchers 493 

signatures  of  corporations 494 

payments  by  check 495 

signature  of  firms 496 

signatures  of  individuals 497 

signatures  "  Per"  not  allowed 498 

vouchers,  date  and  briefing • 499 

property  purchased  to  be  reported 500 

vouchers,  salary  field  force 501 

vouchers,  subsistence 502 

vouchers  may  be  forwarded  to  the  office  for 

settlement 503 

abstracts  of  expenditures 504 

vouchers,  order  on  abstract 505 

vouchers,  briefing 506 

abstracts  to  cover  each  separate  item   of 

appropriation 507 

abstracts,  supplemental , .  508 

abstracts  to  include  accounts  for  one  month 

only 509 

space  reserved,  briefing 510 

errors  to  be  avoided 511 

ships'  accounts,  form  for 512 

transfer  ol  accounts 513 

to  be  segregated  by  fiscal  years 514 

retained  pay  (on  vessels) 515 

retained  pay,  supplemental  pay  roll  for 

June  to  cover...  516 


Paragraph. 
Accounts,  ships'  accounts,  payments,  partial, 

in  July 517 

July  pay  roll,  rule  for 518 

retained  pay  due  June  30,  to  be  settled 

July  31 519 

receipts,  blank,  prohibited 520 

payments,  partial : : 521 

receipts,  memorandum . . . . . 522 

receipts,  mess  treasurer 523 

petty  cashbook,  rule  for  keeping. . .  —  524, 525 

members  of  crew  in  hospitals 526 

ration,  when  detached  from  ship 527 

loss  of  pay  for  unauthorized  absence 528 

hospital  expenses 529 

pay  roll  when  no  partial  payments  have 

been  made 530 

pay  accounts  need  not  balance  at  the  end 

of  each  month 531 

holding  crew's  money,  prohibited 532, 533 

supplies  obtained  from  naval  storekeeper.      534 

to  be  closed  when  a  vessel  is  laid  up 535 

administrative  examination 536 

irregular  items 537 

unusual  items 538 

data  necessary  to  be  furnished 539 

information  will  be  furnished  by  disbursing 

agent  on  request 540 

constructive  allowances  prohibited 541 

lost  checks,  how  duplicated 542 

Addresses 19 

Administrative  examination  of  accounts 536 

Advance  payments 483 

Advances 401 

no  drafts  to  be  made  on  disbursing  agent. . .      402 

no  pay  for  disbursements 403 

requisition  for 404 

form  for 405 

rule  for  depositing 406 

signature  to  checks 407 

signature  for  depository 408 

not  limited  to  one  fiscal  year 409 

for  purchases 452 

Affidavits 419, 420 

Aid  to  vessels  in  distress 259-261 

Aids 72,73,349 

Allotments 398 

to  stop  payment  of 356 

limited  to  one  fiscal  year 398(a) 

Alterations  not  allowed  on  vessels 139 

Annual  reports 22, 23, 378 

Application  for  leave  by  telegraph 16 

Appointments,  made  by  Secretary 69(a) 

original 69(6) 

Army  officers  visiting  vessels 201 

75        ; 


76 


INDEX. 


Paragraph. 

Assignments  of  pay 353 

officers 354 

members.  <of  the  crew 355 

to  stop  payment.. . 356 

Assistant  engineers 329-337 

Assistant  in  charge  of  the  office: 

to  give  bond 370 

duties 1 ...  371 

Assistant  Secretary  of  Commerce  and  Labor 

visiting  vessels 200 

Assistant  Superintendent 3 

Assistant  surgeon.    See  Medical  officer. 

Assistants 72, 73, 349 

Auction  sales 365 

Audit  of  mess  accounts 46 

Authority ,  for  regulations 1 

for  instructions 2 

for  publications 561 

to  furnish  information 563 

to  lecture. .'. 564 

topublish 564 

to  use  lighthouses 565 

Balances,  statement  of 31 

Bids  for  purchases  and  repairs 437 

Bids  to  be  forwarded  for  approval 443, 444 

Bills  and  invoices 451 

Bills  itemized 485 

Blank  forms  for  correspondence 9-12 

Boat  hails 205 

Bonds  required  to  secure  advances  of  public 

funds 380 

required  from  assistant  in  charge  of  the 

office 370 

required  from  disbursing  agent 376 

sureties 380(a) 

solvency  of  sureties 380(6) 

form  for 380(c) 

Burial  expenses 88 

Cable  messages 14 

Captains'  clerks,  extra  pay  in  Philippine  Is- 
lands   350 

Cash  payments 486 

Certification  of  copies  of  records 562 

Chainmen  in  field  parties 92 

Change  of  duty  to  be  reported 40 

Changes  in  pay 346 

Checks,  lost 542 

Chief  engineers 69, 315-328 

extra  pay  for  duty  in  Philippine  Islands. . .  350 
Chief  Justice  of  Supreme  Court  visiting  ves- 
sels   200 

Chief  of  parties,  duties 40, 134 

may  engage  certain  employees 92 

to  give  bond 380 

shall  not  negotiate  drafts 402 

•Clothing  and  small  stores  and   provisions, 

authority  to  purchase 446 

purchases  to  be  reported 43 

mess  supplies 447 

clothing  and  small  stores,  purchases  of 448 

issues  to  be  reported 44 

purchases  in  open  market 449 

amount  of  purchases  limited 450 

invoices  and  bills 451 

advances  for  purchases 452 


Paragraph. 

Clothing  and  small  stores  and  provisions,  re- 
sponsibility for  loss 453 

returns  to  be  made 454 

inventories  to  be  made 455 

price  to  be  fixed.... 456 

expenses  to  be  included  in  price 457, 458 

to  be  issued  at  stated  times 459 

transfers  to  be  receipted  for  and  reported..  460 

freight  on  provision 461 

purchases  on  credit 462 

purchases  with  public  funds 463 

mess  responsible  for  supplies 464 

record  of  mess  account  to  be  kept 465 

Coal  report 61, 62 

Collisions  at  sea 241 

Commanding  officer  of  vessels,  duties 45-47, 

110, 134, 199, 202, 204, 225, 356 

visiting  other  vessels 202, 204 

responsibility 226 

inspection 227 

log  books,  examination  of 228 

bills,  settlement  of 229 

orders  in  force  during  temporary  absence. .  230 

appoint  mess  audit  board 231 

official  files  to  be  accessible 232 

keep  first  officer  informed 233 

handle  vessel  when  necessary 234 

regard  health  and  comfort  of  all  on  board . .  235 

enforce  rules  and  routine 236 

official  correspondence 237 

exercise  economy 238 

officers  to  be  present  at  investigations 239 

punishment  of  officers 240 

enforce  rules  for  prevention  of  collisions 241 

duties  in  case  of  shipwreck  or  collision 242 

report  accident  or  damage 243 

deliver  official  communications 244 

have  mail  forwarded 245 

passengers,  when  permitted 246 

painting  ship. 247, 248 

report  movement  of  command 249 

accounts,  reports  and  work  as  provided  in 

regulations 250 

shipping  crews 251 

complement,  no  change  in 252 

notify  first  officer  when  leaving  the  vessel.  253 

inspect  boilers 254 

report  condition  of  vessel 255 

examine  tail  shaft 256 

report  infectious  diseases  and  enforce  health 

rules 257 

keep  night  order  book 258 

aid  vessels  in  distress 259 

log  assistance  rendered 261 

not  to  hold  money  of  crew 532. 533 

Committees  of  Congress  visiting  vessels 200 

Communications,  official 4-19,568 

Commutation    of  subsistence  while    travel- 
ing    415 

Complaints 276 

Complement  on  vessels 99 

Conduct,  report  of 48 

Constructive  allowances 541 

Contract  to  accompany  voucher 488 

Contracts 470, 471 

Continued  service,  pay  on  vessels 98 


INDEX. 


77 


Paragraph. 

Cooks  in  field  parties 92 

Copies  of  records 371  (g),  562 

Corporations,  signatures  of 494 

Correspondence 4-19, 371  (/) 

Crew,  members  of,  in  hospital 529 

Crews  of  vessels,  transfer  of 52 

changes  in 53 

how  to  be  shipped 96 

rates  of  pay,  how  fixed 96 

rating  when  shipped 96 

rations 97 

continued  service  pay 98 

complements 99 

physical  examination 100 

persons  disqualified 101 

minors 102 

term  of  employment 103 

shipping  articles  to  be  read 104 

vacancies  in  list  of  petty  officers 105 

petty  officers,  vacancies   in   list   of,  how 

filled 105 

petty  officers,  how  promoted '. 106 

discharge  upon  expiration  of  term 107 

discharge,  compulsory 108 

discharge,  at  own  request 109 

discharge,  outside  United  States 110 

transfers Ill 

hospital,  status  in 112 

pay  and  rations  in 113 

vacancy  by  transfer  of  accounts •. 114 

desertions 115 

absence  without  leave 116 

shore  liberty 117 

deprivation  of 118 

dependent  upon  conduct 119 

pay,  time  limit 120 

retained 121 

mates,  employment  of,  examinations 122(a) 

examinations  for  service  in   Philippine 

waters 122(6) 

examination  papers ,  how  rated 122(c) 

eligibility  and  appointment I22(d) 

separation  and  reemployment 122(e) 

report  of  changes 122(/) 

uniforms  for 129, 130 

Damages,  payment  of 492 

Deck  officers 69, 72 

extra  pay  for  duty  in  Philippine  Islands. . .  350 

Delays  while  traveling 422 

Descriptive  report 25 

Deposit  of  money  by  members  of  crew 532, 533 

Desertions  on  ships 115 

Disability,  waiver  of 55 

Disbursements,    compensation   for,    not   al- 
lowed    403 

Disbursing  agent,  to  give  bond 376 

general  duties 377 

to  report  expenditures 378 

expenditures  limited 379 

Discharge,  at  own  request 109 

compulsory 108 

expiration  of  term 107 

outside  United  States 110 

Discharges 54 

on  vessels,  report  of 54 

Discipline  and  duties  on  board  vessels. . .  135 


Paragraph. 

Discipline  on  vessels 135 

Distilled  spirits  on  vessels 223 

Docking  of  vessels 140- 

Drafts  on  disbursing  agent  forbidden 402 

Dressing  ship 213 

Drivers  in  field  parties 92 

Duties  and  discipline  on  vessels. 135 

Duty,  suspension  from 75- 

Emergency  sales 369 

Employees,  reduction  of. 95 

in  field  parties 92 

entitled  to  medicines,   etc.,  in  certain  » 


Employment  on  vessels 103 

Enforcement  of  regulations 569 

Engineer,  chief,  general  duties. 31.5 

keep  a  "station  bill" 316 

have  personal  charge  of  mach  inery 317 

have  charge  of  duties  of  subordinates 318. 

keep  a  log 319 

guard  against  fire 320- 

watch  bunker  temperatures 321 

keep  steam  pumps  in  order 322 

prepare  estimates  for  supplies  and  repairs . .  323 

control  fires  as  directed 324 

have  charge  of  drainage  system 325 

make  daily  coal  reports 326. 

examine  mechanism  when  in  dock  and  re- 
port condition 327 

assist  in  survey  work 328 

Engineer  on  watch 333-336 

Engineers'  assistants,  general  duties 329 

keep  a  steam  log 330 

care  for  machinery  as  directed 331 

liberty 332 

duty  on  watch ; 333 

control  subordinates 334 

act  only  on  bridge  signals 335 

report  unusual  occurrences 336 

take  bunker  temperatures 337 

Enlisted  men,  transfer  of 52 

Entering  boats 206 

Entry,  upon  private  property,  military  or 

naval  reservations 567 

Estimates 381 

expenses  to  be  in  accordance  with  estimates 

and  allotments 382 

forms  for 383 

items  excepted 384 

how  prepared 385 

confined  to  1  fiscal  year 386 

covering  repairs 387 

number  of  copies 388 

for  pay  and  subsistence  of  hands 389 

for  subsistence 390 

for  traveling  expenses 391 

for  repairs  to  instruments 392 

preparation  of 393 

classification  of  items 394 

to  be  based  on  actual  .prices 395 

explanations  required 396 

unusual  expenditures  not  authorized 397 

Expenditures,  abstracts  of 504-510 

to  be  segregated 477, 478 

Expenses  limited  to  appropriations 379 

Expenses  of  sales,  payment  oj 367 


78 


INDEX. 


Paragraph. 

Extra  observers,  employment  fo,  in  Philip- 
pine Islands 93 

qualifications 93(o) 

examinations 93(6) 

eligibility  and  appointment 93(c) 

reports 93(d) 

separations  and  reemployments 93(e) 

Extra  pay  in  Philippine  Islands 350-351 

how  charged 352 

Field  force,  members 72 

service  continuous 73 

hours  of  work 74 

suspension  from  duty 75 

insubordination 76 

absence  from  field  of  duty 77 

medicines  and  medical    attendance    and 

burial  expenses 88 

Field  parties,  employeesof 92 

Firemen,  extra  pay  to  temporary 351 , 352 

Firms,  signatures  of 496 

First  officer 262-281 

Fitness  of  officers 27-28, 372-374 

Flags,  when  displayed 207 

Coast  and  Geodetic  Survey  pennant 208 

Union  Jack 209 

Coast  and  Geodetic  Survey  service  flag. ...  210 

National  ensign 211 

when  to  be  dipped 212 

kinds  to  be  used 560 

Foreign  rulers  visiting  vessels 199 

Foreman  in  field  parties 92 

Forms  for  estimates 383 

Forward  mess  on  vessels 224 

Forwarding  records 67 

Fourth  officers 289 

Funds,  requisition  for 547 

Funeral  expenses 88 


General  property,  requisition  for 

Governor  of  State  or  Province  visiting  vessels. 


546 
200 


Hails  for  boats 205 

Heliotropers  in  field  parties 92 

Honors  to  be  accorded  on  vessels,  President 

or  foreign  rulers 199 

other  civil  officers 200 

Army  officers 201 

commanding  officers  of  Coast  and  Geodetic 

Survey  vessels 202 

commanding  officer 203 

Navy  officers 201 

Horses  and  mules 37 

Hospital,  expenses,  vessels 529 

Hospitals,  patients  sent  to 49 

patients  discharged  from 50 

statusofcrew  in 112 

pay  and  rations  in 113 

Hotel  bills 423 

Hours  of  office  work 74 

Individual  accounts 497 

Information,  authority  to  furnish 563 

preparation  of 371(0) 

Ink,  purchase  of 479 

Inspection  of  field  parties 372-374 


Paragraph. 

Inspection  of  vessels 193 

report  of 47 

Inspector,  hydrography  and  topography 372 

geodetic  work 373 

magnetic  work '. . .  374 

Instruments,  estimates  for  repairs 392 

repairs  of 430 

requisition  for 545 

Instructions,  receipt  of,  to  be  reported 40 

Insubordination 75 

Inventories,  form  for,  on  vessels 45 

when  required ,555 

articles  expended,  lost,  or  returned 556 

explanations  required 557 

medical  instruments  and  books 558 

articles  in  storage 559 

Inventory  board  on  vessels 45 

Invoices  and  bills 451 

Irregular  items  of  expenditure 537 


Journal. 


laborers  in  field  parties 92 

Laying  up  vessels,  report  of 57 

Leaves  of  absence 73 

legal  holidays 78(6) 

Philippine  Islands 78  (c) 

without  pay 78  (d) 

application  for 78  («),  85 

when  granted 78  (/) 

shore  liberty 78  (g\ 

not  granted  to  crews  of  vessels 78  (ft) 

in  District  of  Columbia 79 

in  calendar  year 83 

not  to  interfere  with  work 84 

sick  leave 78  (e),  78  (/),  86 

address  of  applicant  for 87 

Leaving  boats 206 

Live  stock,  report  of 37 

Local  field  traveling  expenses 416 

limitation  of 400 

Loss,  responsibility  for 453 

of  pay  on  ships 528 

Lost  checks 542 

magnetic  observers 72 

Mail,  from  the  offiec 5 

to  the  office 6 

Mates 69, 72 

employment  of 122 

examination 122  (a) 

Philippine  service 122  (6) 

rating  papers 122  (c) 

eligibility  and  appointment 122  (d) 

separation  and  reemployment 122  (e) 

report  of  changes 122  (/) 

extra  pay  for  duty  in  Philippine  Islands. . .       350 

Meal  hours  on  vessels 218 

Mechanics  in  field  parties 92 

Medical  aid 88 

Medical  attendance 88 

Medical  officers,  general  duties 58-60, 301 

returns  to  commanding  officer 302-304 

ascertain  sanitary  condition  of  port 305 

make  a  daily  sick  report 306 

analyze  drinking  water 307 

have  charge  of  medical  outfit 308 


INDEX. 


79 


Paragraph. 

Medical  officers,  hold  a  daily  sick  call 309 

keep  up  stock  of  medical  supplies 310 

make  special  reports 311 

aid  in  survey  work 312 

examine  recruits 313 

vaccinate  recruits 314 

extra  pay  for  service  in  Philippine  Islands.  350 

Medical  supplies,  requisition  for 548 

Medicines 88 

Members  of  crew,  assignment  of  pay 355 

Mess,  accounts  on  ships 46 

audit  board 231 

supplies  (ships) 446,447 

treasurer's  duties 214 

Military  reservations,  permission  to  enter 567 

Minors,  rule  for  shipping 101, 102 

Monthly  report 29 

Months  equal  for  pay  purposes 345 

Mucilage 479 

Mules  and  horses 37 

Muster  on  vessels 197 

IVautical  experts 72 

Naval  coal  report 62 

Naval  officers  visiting  vessels 201 

Naval  reservations,  permission  to  enter 567 

Naval  storekeeper,  supplies  from 534 

Night  telegrams 13 

Normal  force 72 

Oaths,  persons  authorized  to  administer 420 

Office  expenditures 371  (e) 

Office  work,  hours  of 74 

Officer  of  the  deck,  duties 202 

at  sea 290 

in  port 291-292 

receive  visitors 293 

insure  safety  of  ship 294 

care  for  yards  and  rigging 295 

reports  to  be  made  by 296 

prevent  unnecessary  noise 297 

preparation  of  log 298 

Officers  in  general,  entitled  to  medicines, 
medical  attendance,  etc.,  ha   certain 

cases 88 

reduction  of 95 

criticism  forbidden 338 

disorderly  language  and  conduct  forbidden.  339 

talebearing  to  be  discouraged 340 

Sunday  work 341 

to  retain  quarters 342 

assignment  of  pay 353, 354 

fitness  of 27-28,372-374 

Officers  on  ships,  changes  in 53 

entitled    to    benefits    of    Public    Health 

Service 89 

Officers'  mess  on  vessels 215 

presiding  officer 216 

Official  communications 4-19, 568 

Official  indorsement 6, 15 

Official  visits 204 

Orders,  receipt  of,  to  be  reported 40 

Outfit,  purchase  of 437 

Pacific  coast  sheets 68 

Partial  payments  on  ships 521 


Paragraph. 

Pay 343-356 

assignment  of 353 

officers 354 

members  of  crew 355 

to  stop  payment 356 

on  ships,  time  limit 120 

retained 121 

accounts  on  ships 531 

for  continued  service  on  vessels 98 

loss  of,  on  ships 528 

of  crews  on  vessels 96 

of  mates  (rates  of,  to  be  fixed  by  Secretary) .  (6)  69 

chief  engineers 

surgeons 

assistant  surgeons ,.-..  (6)  69 

deck  officers (6)  69 

Pay  roll,  Philippine  Islands 350 

on  ships 530 

Pay  vouchers  in  Philippine  Islands 350 

Payment,  expenses  of  sales 367-368 

salaries -. 343-356 

Payments,  by  check 495 

of  mess  bills 219 

in  cash 486 

in  advance 483 

partial  on  ships 521 

for  portions  of  a  month 491 

Per  diem  employees 348 

"Per"  signatures 498 

Permission  to  leave  vessels 181 

Personal  report • 24 

Petty  officer  of  deck 300 

Petty  officers,  filling  vacancies 105 

Petty  cashbook  on  ships 524-^525 

Philippine  Islands,  extra  pay  for  service  in. .  350 

Physical  examination  of  crews  of  vessels 100 

Precedence,  order  of 124 

occasions  of  ceremony 125 

fixed  by  assignments 126 

President  of  United  States,  visiting  vessels. .  199 

Private  property,  permission  to  enter 567 

Private  sale 366 

Promotions 94 

Property,  receipt  to  be  acknowledged 434 

transfers  to  be  reported 434 

horses  and  mules  on  board  at  close  of  season 

to  be  reported 37 

unserviceable,  not  to  be  stored 38 

authority  to  store 39 

purchased,  to  be  reported 500 

to  be  obtained  by  requisition  when  practi- 
cable    481 

returns,  to  be  made  monthly 554 

storage  of. 38 

Publications,  authority  for 561 

Public, relations  to 566,567 

Public  Health  Service,  employees  entitled 

to  benefits  of 89 

immediate  medical  aid 90 

relief  not  applicable  to  foreign  ports  or 

ports  in  Philippine  Islands 90 

retention  in  the  hospital  after  discharge 

from  ship  and  service 91 

Punishment  of  officers 240 

Purchases,  advances  for 452 

in  open  market  (ships) 449 


80 


INDEX. 


Paragraph. 
Purchases  and  repairs,  purchase  of  supplies, 

etc 437 

schedules  to  be  prepared  and  bids  obtained.      438 
articles  wanted,  to  be  described  in  bids. ...      439 

reasonable  time  to  be  allowed  bidders 4,40 

acceptance  and  acknowledgment  of  bids. . .      441 

oral  agreements 442 

repairs,  bids  to  be  forwarded  for  approval.  443, 444 
contract  to  accompany  voucher 445 

Rate  of  pay  per  day 344 

Rating  of  crews  on  vessels 96 

Ration  when  detached  from  ship 527 

Rations  of  crews  on  vessels 97 

Receipts,  blank 520 

memorandum  on  ships 522 

mess  treasurer  on  ships 523 

from  sales 357,371(d) 

Recorders  in  field  parties 92 

Records 26 

to  be  forwarded  promptly 63 

to  be  placed  in  archives 64 

must  be  registered 65 

uninked  sheets 66 

mode  of  forwarding 67 

Pacific  coast  sheets  to  be  photographed 68 

authority  to  furnish  copies 562 

Reduction  of  officers  and  employees 95 

Rejections,  report  of 55 

Relations  to  the  public 566-567 

Relative  rank  on  vessels 123-126 

Repairs,  estimates  for 387 

of  instruments . . 480 

to  vessels,  bids  to  be  forwarded  for  ap- 
proval.  .'..'; 443, 444 

general  rules  for  making 466 

details  to  be  stated  in  vouchers  for 467 

bids  to  be  obtained 468, 469 

contracts,  rules  for 470 

contracts  to  be  legal 471 

contracts  to  accompany  vouchers 445 

authority  to  sign  for  corporations 472-474 

certificate  of  ownership  required 475 

Reports,  season's  work 20, 21 

annual 22-23 

personal 24 

descriptive 25 

records 26 

fitness  of  officers 27-28, 372, 373, 374 

monthly  and  journal 29 

work,  schedule  of 30 

balances,  statement  of 31 

authority  to  store 39 

storage 32 

forms 33 

when  required 34 

packing 35 

data  required 36 

horses  and  mules 37 

unserviceable  property 38 

date  of  receipt  of  orders  and  instructions ...       40 

dates  of  change  of  duty 40 

relating  to  ships 42 

clothing  and  small  stores 43 

issues  of  clotning  and  small  stores 44 


Paragraph. 

45 

46 

47 

48 


Reports,  inventories  on  vessels 

mess  accounts  on  vessels 

inspection. 

conduct  of  seamen 

hospitals,  patients  sent  to 

discharged  from 

shipping  crew 

transfer  of  crew 

changes  in  officers  and  crew 

discharges 

rejection  and  waiver  of  disability 

reshipping,  to  prevent 

laying  up  vessels 57 

medical    officer,    reports    of,    abstract    of 

patients 58 

season's  report 59 

sick  report 60 

coal 61,62 

from  office  divisions 371 

Requisitions,  advance  of  funds 404 

stationery 543, 545 

articles  excluded  from  mails 544 

instruments 546 

general  property 546 

funds 547 

medical  supplies 548 

five  copies  required 549 

form  to  be  used 550 

method  of  preparing 551 

transportation  request 552, 553 

Reshipping,  report  to  prevent 56 

Retained  pay 121, 515-519 

Right  of  petition 70, 71 

Rodmen  in  field  parties 92 

Routine  on  vessels 135-342 

Rulers  of  foreign  countries  visiting  vessels 199 


,  rules  for  payment 343-356 

normal  force,  may  be  paid  by  chief  of  parties      349 

division  of  annual  compensation 344 

day  in  all  months  to  be  equal  for  pay  pur- 
poses       345 

changes  in  pay 346 

rate  of  pay  per  day 344 

pay  of  per  diem  employees 348 

salary  vouchers ,  how  transmitted 349 

extra    pay    for     service   in     Philippine 

Islands 350, 351 

rule  for  charging 352 

assignments  of  pay 353 

officers 354 

members  of  crew 355 

how  to  stop  payment 356 

Salary  vouchers,  transmission  of 349 

Sale  of  public  property,  receipts  from 357 

directions  for  survey 358 

form  of  inventory 359, 362 

directions  for  sale i 363 

advertising 364 

auction  sale 365 

private  sale 366 

expenses,  rule  for  payment 3t>7, 368 

emergency  sales 369 

Seamen  sent  to  hospital 48, 49, 50 

Season's  work,  report  of 20-21 


INDEX. 


81 


Paragraph. 

Second  officer 282-28<i 

Secretary  of  Commerce  and  Labor  visiting 

vessels 200 

Separations  and  reductions 95 

Shipment  by  express  to  office: 

address  of  packages 426 

regulation  of  charges -^  427 

valuation 428 

when  to  be  made 430 

rate  and  weight  to  be  stated 432 

transmitting  letter  required 433 

Shipment  by  mail,  to  be  made  when  practi- 
cable    431 

Shipments  by  freight: 

regulation  of  charges 427 

bond-aided  railroads 429 

use  of  Government  bill  of  lading 429 

weight  and  rate  to  be  stated 432 

transmitting  letter  required 433 

Shipments,  report  of,  to  be  made  by  mail 433 

Shipping  articles  to  be  read 104 

Shipping  crews  on  vessels 51 , 96, 251 

Ships,  accounts 512-533 

Shore  liberty  on  ships 117, 182 

deprivation  of 118 

depends  on  conduct 119 

Signatures,  corporations 494 

firms 496 

individuals 497 

;'per" 498 

Speaker  of  Bouse  of  Representatives  visiting 

vessels 200 

Stamps,  purchase  of 482 

Stationery,  requisition  for 543 

Stop-over  privilege 399 

Storage,  property 38 

report 32-36 

Subsistence,  commutation  of  while  traveling  415 

Subsistence  and  commutation 435 

holidays  not  included  in  specified  cases 436 

Superintendent,  duties  of 2, 378, 398 

visiting  vessels 200 

Supplies,  purchase  of 437 

from  naval  storekeeper 534 

Surgeon  (see  Medical  officer). 

Surgical  attendance 88 

Suspension  from  duty 75 

Telegrams 13-19 

Third  officer 287, 288 

Tidemen  in  field  parties 92 

Transfer  of  crews 52,  111 

Transmitting  letters 8 

Transportation,  requests 552, 553 

vouchers  for 490 

Traveling  expenses,  stop-over  privilege 399 

limit  for  hands 400 

actual,  to  be  allowed 410 

must  be  authorized 411 

instructions  to  accompany  vouchers 412 

transportation  orders  to  be  used 413 

transportation  companies  used,  to  be  stated 

in  vouchers 414 

commutation  of  subsistence  while  traveling 

regulated 415 

local  field  expenses 416, 424 

72043°— 13 6 


Paragraph. 
Traveling  expenses,  expenses  of  employees  in 

a  party 417, 418 

affidavit  required 419 

persons  authorized  to  administer  oaths. . . .      420 

in  cities 421 

unnecessary  delay 422 

hotel  bills 423 

limitation  of  local  field 425 

rule  for  subsistence. .  j 425(a) 

Treatment  of  the  public 566, 567 

Uniforms,  when  to  be  worn 127 

specifications 129 

service  coat 128(o)-128(c) 

service  trousers 128(d) 

service  cap 128(<?) 

white  coat 128(/) 

white  trousers 128  (g) 

white  cap 1 28  (A) 

hat  in  tropics 128  (i) 

field  coat 128  (j) 

field  trousers ]28  (fc) 

field  cap 128  (0 

undress  uniform ]28  (TO) 

undress  coat 128  (n) 

undress  trousers 128  (o) 

evening  dress 128  (p) 

overcoat 128  (?) 

cape 128  (r) 

shoes 128  (s) 

collar 128  (t) 

cravat ]28  (a) 

insignia 128  (v) 

cap  device 128  (w) 

sleeve  stripes,  undress  coat 128  (x) 

sleeve  stripes,  other  coats 128  (y) 

for  crews 129 

not  required  on  temporary  duty 131 

on  shore 132 

in  shore  parties 133 

enforcement  of  uniform  regulations 134 

Uniforms  and  rating  badges  for  crews 130 

Uninked  sheets 66 

Unserviceable  property 38 

Unusual  items  of  expenditures 538 

Vacancies  by  transfer  of  accounts  on  ships. . .  114 

Vessels,  complements  on 99 

rank  of  officers,  relative 123-126 

precedence,  grades  and  order  of 124 

precedence,  occasion  of  ceremony 125 

precedence,  fixed  by  special  assignments. . .  126 

routine  and  discipline  on  board  vessels 135 

routine  subordinate  to  surveying 136 

report  of  things  amiss 137 

work  which  interferes  with  ships'  efficiency  138 

alterations  not  allowed 139 

docking HO 

corrosion HI 

steel  vessels,  care  of H2 

loose  brass  and  iron  scale 143 

scale  due  to  coal 144 

zinc,  use  of,  to  protect  from  corrosion 145 

cement,  use  of,  to  protect  from  corrosion. . .  146 

decks,  care  of 147 

magazine,  care  of 148 


82 


INDEX. 


Paragraph. 

Vessels,  pumps  and  fire  hose,  care  of 149 

rubber  gaskets,  care  of 150 

bilges,  care  of 151 

small  arms,  care  of 152 

chain  cables,  care  of . .  153 

life  buoys,  care  of 154 

steering  gear  and  whistle ,  care  of 155 

airports  at  sea 156 

lifeboat 157 

bedding,  care  of 158 

sails  and  rigging,  care  of 159 

supplies  to  be  logged. 160 

inflammable  material 161 

holds  and  storeroom,  care  of 162, 163 

routine  duties 164, 165 

log  book 166 

fire  quarters 167 

galley  fires 168 

open  lights 169 

lights  out 170 

matches 171 

smoking  lamp 172 

smoking  regulated 173 

sheath  knives 174 

issuing  officer 175 

watches 176 

duty  in  port 177 

observations  at  sea 178 

compass  deviation 179 

boats,  use  of,  in  port 180 

permission  to  leave  ship  to  be  obtained 181 

shore  liberty 117, 182 

report  of  absence 183 

unnecessary  noise 184 

colors 185 

evening  report 186 

chronometers,  care  of 187 

keys,  custody  of 188 

dignity  to  be  maintained 189 

unruly  men 190 

private  money  transactions  forbidden 191 

offenses,  inquiry  into 192 

charges  against  an  officer,  method  of  prefer- 
ring prescribed 193 

petty  officers,  routine  duties 194 

routine  work,  character  of 195 

routine  work  to  be  logged 196 

muster 197 

inspection 198 

honors  and  distinctions,  J 'resident  or  for- 
eign rulers 199 

other  civil  officers 200 

Army  and  Navy  officers 201 

commanding  officers,  Coast  and  Geodetic 

Survey  vessels 202 

commanding  officer 203 

official  visits 204 

hails  and  replies  for  boats  approaching  after 

dark 205 

entering  and  leaving  boats 206 

flags,  when  displayed 207 

Coast  and  Geodetic  Survey  pennant 208 

Union  Jack 209 

Coast  and  Geodetic  Survey  service  flag. .  210 

National  ensign 211 

when  to  be  dipped 212 

dressing  ship 213 

mess  treasurer's  duties. . .  214 


Paragraph. 

Vessels,  officers'  mess ......  215 

presiding  officer  and  duties 2.10 

wardroom  mess 217 

meal  hours 218 

mess  bill,  payment  of 219 

when  reductions  and  allowances  can  be 

made 220-221 

wine  mess _ . .  222 

distilled  spirits „ .  223 

forward  mess 224 

commanding  officer,  duties 225 

responsibility 226 

inspection , ',  227 

log  books,  examination  of. 228 

bills,  settlement  of 229 

orders  in  force  during  temporary  absence.  230 

appoint  moss  audit  board 231 

official  files  to  be  accessible 232 

first  officer  to  be  kept  informed .  t 233 

handle  vessel  when  necessary ..;...' „ .  234 

regard  health  and  comfort  of  all  on  board .  235 

enforce  rules  and  routine 236 

official  correspondence 237 

exercise  economy 238 

officers  to  be  present  at  investigations  of 

offenses 239 

punishment  of  officers 240 

enforce  rules  for  prevention  of  col  lisions . .  241 

duties  in  case  of  shipwreck  or  collision. .  242 

report  accident  or  damage 243 

deliver  official  communications 244 

have  mail  forwarded 245 

passengers,  when  permitted 246 

painting  ship,  method  of 274, 248 

report  movement  of  vessel 249 

accounts,  reports,  and  work  as  provided 

in  regulations 250 

shipping  crews 251 

no  change  in  complement 252 

when  leaving  ship 253 

inspect  boilers. , 254 

report  condition  of  vessel ...  255 

examine  tail  shaft 256 

report    infectious    diseases    and    enforce 

health  rules 257 

keep  a  night  order  book 258 

aid  vessels  in  distress 259, 260 

account  of  assistance  to  be  logged 261 

first  officer,  duties 262 

prepare  "watch  bills" 263 

handle  the  ship  when  required 264 

prepare  estimates 265 

have  charge  of  stores,  etc 266 

receive  and  make  daily  reports 267 

make  daily  inspection 268 

navigate  the  vessel 269 

furnish  the  ship's  position 270 

maintain  order 271 

enforce  all  rules 272 

be  in  charge  in  case  of  fire 273 

inspect  the  ship  when  in  a  dry  dock 274 

act  as  watch  officer  when  directed 275 

receive  and  transmit  communications 276 

keep  informed  regarding  work 277 

enforce  short  allowance 278 

act  as  recruiting  officer 279 

supervise  liberty  book  and  muster  roll. . .  280 

keep  a  morning  order  book 281 


83 


Paragraph. 
Vessels,  second  officer,  to  succeed  first  officer 

in  case  of  disability 282 

general  duties 283 

to  instruct  quartermaster 284 

station  denned ,  when  all  hands  are  called .  285 

at  fire  quarters 286 

third  officer,  general  duties 287 

station  denned  when  all  hands  are  called .  288 

fourth  officer,  duties 289 

officer  of  the  deck,  duties  at  sea 290 

duties  in  port --  291-292 

to  receive  visitors 293 

to  insure  safety  of  ship 294 

to  care  for  yards  and  rigging 295 

reports  to  be  made  by 296 

to  prevent  unnecessary  noise 297 

preparation  of  log 298 

watches  and  day  duty  under  charge  of  first 

officer 299 

petty  officer  in  charge  of  deck  temporarily 

in  day  time 300 

medical  officer,  general  duties 301 

returns  to  commanding  officer 302-304 

ascertain  sanitary  condition  of  port 305 

make  a  sick  report  daily 306 

analyze  drinking  water 307 

have  charge  of  medical  outfit 308 

hold  a  sick  call  daily 309 

keep  up  stock  of  medical  supplies 310 

make  special  reports 311 

aid  in  survey  work. 312 

examine  recruits 313 

vaccinate  recruits 314 

engineers,  chief,  general  duties .'^ 315 

keep  "station  bill" 316 

have  personal  charge  of  machinery 317 

have  charge  of  duties  of  subordinates. . .  318 


Parargaph. 

Vessels,  engineers,  chief,  keep  a  log 319 

guard  against  fire'. 320 

watch  bunker  temperature 321 

keep  steam  pumps  in  order 322 

prepare    estimates    for    supplies    and 

repairs 323 

control  fires  as  directed 324 

have  charge  of  drainage  system 325 

make  coal  reports  daily 326 

examine  mechanism  when  in  dock  and 

report  condition 327 

assist  in  survey  work 328 

engineers,  assistant,  general  duties 329 

keep  a  steam  log 330 

care  for  machinery  as  directed 331 

liberty 332 

duty  on  watch 333 

control  subordinates 334 

act  only  on  bridge  signals 335 

report  unusual  occurrences 336 

take  bunker  temperatures 337 

Vessels  in  distress,  aid  to 259-260 

Vice  President  visiting  vessels i . . .      200 

Vouchers,  salaries  normal  force 349, 501 

preparation 476,499 

dating,  rule  for 499 

subsistence 502 

may  be  settled  by  office 503 

order  on  abstract 505 

briefing 506 

510 


Waiver  of  disability,  report  of 55 

Wardroom  mess  on  vessels 217 

Watches  and  day  duty  on  vessels 299 

Wine  mess  on  vessels 222 


THIS  BOOK  IS  DUE  ON  THE  LAST  DATE 
STAMPED  BELOW 


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